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Job Title   Acquisition & Assistance Specialist Re-advertized
Organisation United States US Embassy, US Mission in Uganda



Duty Station  USAID / Uganda, Uganda
Salary Range $50,748 – $65,976
 
About US
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Natalie E. Brown currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
 
Among the offices operating under the U.S Mission to Uganda are
United States Agency for International Development USAID
Centers for Disease Control CDC
Peace Corps
 
Job Summary  USAID/Uganda is seeking a qualified individual for the position of Acquisition & Assistance Specialist. The contractor performs technical and procurement management work that supports the USAID/Uganda Office of Acquisition & Assistance A&A team. The Mission has an OYB in excess of $400m and includes several high-visibility, politically-sensitive Presidential Initiatives the President’s Emergency Plan for AIDS Relief PEPFAR, the President’s Malaria Initiative PMI. Global Climate Change GCC Feed the Future FtF and Power Africa. The work covers three Development Objectives generating technically complex cross-cutting programs requiring intricate and sensitive procurement operations. Individual A&A instruments range from $10,000 purchase orders to $84M contract and grant agreements covering a portfolio of approximately $1.1 billion. Technical work involves supporting the preparation, control, and review of procurement documents and reports related to planning strategies and appropriate solicitation documents, maintaining procurement plans and files, and being responsible for the distribution and follow-up of official copies of A&A documents to permit the implementation and payment actions; or performing other similar work in support of implementation and operation of mission programs from conceptualization to close-out. The position involves leadership and technical skills a assistance with negotiation and preparation of awards; b aiding in the resolution of complex procurement issues; c assisting with management of low to high value program procurements d participating in discussions during the development stages of new activities and procurement planning. The work requires multiple skills involving a practical knowledge of procurement procedures, operations, regulations, and mission programs in order to adequately protect U.S. Government interests. The mission is integrated into the U.S. Embassy and work must be coordinated with a whole-of-government approach, which requires coordination and sometimes workload integration with the Center for Disease Control CDC, the Department of Defense DoD Africa Command AFRICOM, and the Department of State DoS. The contractor must be generally familiar with the acquisition and assistance authorities, responsibilities, and advantages of the other US Government Agencies and Departments operating in Uganda and other USAID missions in the Region and must be able to work in coordination with these organizations. This position has the potential for expansion of duties into the administration of contracts and grants. Attainment of the expanded position is contingent upon the contractor successfully completing required training, meeting agreed-upon objectives and milestones, and performing at the Fully Successful or equivalent level.
 
Key Duties and Responsibilities 
The contractor is responsible for project acquisition and assistance support for USAID/Uganda. USAID country programs are diverse and multi-sectoral. The contractor is required to provide acquisition or assistance to a designated Development Objective DO Teams, and to support a variety of programs/projects. These programs/projects are implemented through complex Government contracting and grant mechanisms, including but not limited to purchase orders, competitively negotiated technical assistance agreements, contracts, cooperative agreements, Participating Agency Service Agreements PASA, and sole source contracts. 15%
The contractor is expected to work with technical specialists/activity managers in DO Teams throughout the Mission, assisting in the preparation and maintenance of annual procurement plans, the development of clear and concise statements of work, and full supporting documentation. The contractor will support OAA and technical specialists/activity managers pertaining to their procurement-related responsibilities and procedures. Specific developmental duties include maintaining and updating the Active Award List, Contract and Agreement file maintenance, CPARS system maintenance, writing and ensuring COR/AOR designation letters are correct and up to date, and leading the close-out process of expired awards. Other support duties may include updating the Agency A&A Plan, FAITAS and assistance with other A&A systems or processes. 15%
Pre-Award Duties – The contractor participates in meetings on procurement planning, collates data, prepares and updates tracking tools in order to monitor pending procurements, works with DO Teams to assist in the preparation of justifications, waivers, and other necessary approvals as needed. Assists higher-level Specialists/Officers to prepare Requests for Proposal and Requests for Application. Assists higher-level Specialists/Officers in pre-award activities for competitive solicitations, and with pre-award assessment surveys of potential contractors or recipients, in order to ensure eligibility prior to an award being made. 30%
Post-Award Duties – The contractor assists higher-level Specialists/Officers in monitoring performance as required by the terms and conditions of the award, through reviews of performance and reviews of financial reports. As assigned, conducts site visits and attends meetings. Assists in programmatic duties as required avoiding contractual/legal improprieties, seeking guidance from higher-level Specialists/Officers as required. Assists in researching and resolving issues that may arise during contract performance, including changes, work stoppages, disputes, implementation problems, defaults, cost overruns, unacceptable performance, and payment problems. 30%
The contractor will perform miscellaneous administrative tasks, including but not limited to travel requests, digital scanning and timekeeping. 10%


Qualifications, Skills and Experience
NOTE  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
The applicants for the United States US Embassy Acquisition & Assistance Specialist job opportunity should a Bachelor’s Degree in business administration, economics, finance, management, law or related field, is required.
One to three years of experience in an office-based, progressively responsible work situation is required.
Knowledge of public and/or private-sector business processes, or the ability to quickly gain such knowledge, is required.
A familiarity, or knowledge, of US Federal and USAID Acquisition and Assistance Regulations is particularly as it relates to acquisition and assistance through methods of negotiation, sealed bidding, small purchase procedures, and that result in standard and established contract types is highly desired.
Good organizational, analytical, negotiating, and time management skills, with strong English writing and proofreading skills and attention to detail also required.
Math skills and ability to perform basic math functions such as cost analysis, addition and percentage calculations.
Ability to multi-task and the potential to acquire the ability to plan and administer acquisition activities and provide acquisition assistance and support for Agency programs and projects in a timely manner is required.
Potential to gain the ability to apply contracting regulations, procedures, and policies to individual acquisition and assistance programs is required.
Ability to work calmly, tactfully, and effectively under pressure is essential, as well as the ability to maintain strict CONFIDENTIALITY AND HIGH ETHICAL STANDARDS throughout all phases of acquisition and assistance actions.
Ability to deal effectively with high-level representatives of the US and Regional business community, with senior managers in the USAID Mission and with senior level host government representatives is required.
Strong computer skills, especially in Microsoft Word, Excel, and Access, and the potential to utilize public, high-visibility, externally monitored electronic resources via the web, especially those pertaining to procurement-related topics and those used to generate awards.
The web-based systems that require proficiency include the GLAAS system and the CPARS system, and may include Federal Business Opportunities FedBizOps now BetaSAM, Grants.gov, Federal Procurement Data System FPDS, Federal Assistance Award Data System FAADS, Central Contractor Registration CCR, and System for Award Management SAM. Government systems may be learned on the job, however, the Solicitation 72061721R00005 0001 contractor must be competent with the use of word processing, spreadsheets, and other standard business system software.
Language Proficiency Level IV fluency in both written and spoken English.
 
How to Apply
All eligible offerors are required to complete and submit
A hand signed offer form AID 309-2, “Offeror Information for Personal Services Contracts with Individuals,” available at http//www.usaid.gov/forms;
Cover letter clearly indicating the position for which you are applying;
Curriculum vitae/resume specifically which MUST include
Paid and non-paid experience, job title, locations, dates held month/year and hours worked per week for each position;
Dates month/year and locations for all international field experience must also be detailed;
Any experience that does not include dates month/year, location, and hours per week will not be counted towards meeting the solicitation requirements.
Specific duties performed that fully detail the level and complexity of the work.
Names and contact information phone and email of your current and/or previous supervisors.
Education and any other qualifications including job-related training courses, job-related skills, or job- related honors, awards or accomplishments.

Supplemental separate] document specifically addressing each QRF as outlined in the solicitation.
Valid work permit.
 
Offers must be received by the closing date and time specified in Section I, item 3, and submitted by email to gnakaddu@usaid.govcopy tocnatividad@usaid.gov.
 
No other form of submission will be permitted e.g. courier, fax or hand delivery. The US Government will not be responsible for incomplete/corrupted or missing information in electronic submissions and these applications may not be accepted. USAID will only confirm receipt and print out the electronic submission. USAID will not ensure quality or completeness of electronic files attached to the e-mails. The Offeror assumes all risk related to an electronic submission. Late offers or delayed electronic submissions will not be accepted.
 
Deadline 20th August 2021
 

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Email⇒gnakaddu@usaid.govcopytocnatividad@usaid.gov
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Jobs in Kampala Uganda Usaid Uganda (US EMBASSY) Jobs in Kampala Earn 50,000 U Jobs in Kampala at Usaid Uganda (US EMBASSY) Earn 50,000 U Employment opportunities Usaid Uganda (US EMBASSY)

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Brown Alex Monday 26 July 2021 Employment opportunities at Kampala Jobs in Kampala Usaid Uganda (US EMBASSY) Uganda Jobs