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Job Title ⇒ Office Attendant ]https//www.theugandanjobline.com/
Organization ⇒ CARE International
Duty Station ⇒ Kampala, Uganda
About US
CARE is a global leader within a worldwide movement dedicated to ending
poverty. We are known everywhere for our unshakeable commitment to the dignity
of people. CARE works around the globe to save lives, defeat poverty and
achieve social justice. We seek a world of hope, tolerance and social justice,
where poverty has been overcome and all people live with dignity and security.
We put women and girls in the centre of our work because we know that we
cannot overcome poverty until all people have equal rights and opportunities.
CARE has been working in Uganda for 50 years and in 2019/2020, we improved the
lives of 2.6 million people 60% women. Our goal for the next five years is
to reach ten million people, through our gender transformative, resilience
building, and lifesaving programs.
Job Summary ⇒ The Office Attendant will efficiently and effectively perform
tasks related to daily support of administration function at CUHQ to include
official mail deliveries and performing front desk roles. The purpose of this
position is to efficiently and effectively perform tasks related to daily
support of administration function at CUHQ to include official mail deliveries
and performing front desk roles.

Key Duties and Responsibilities ⇒
Provide support and coordinating with General Support Officer, ensures
safety for personnel and property. 50%
⇗ On a daily basis, open office at appropriate time in the morning to allow
entry for cleaners and monitor safety to property as cleaning is being done
⇗ Be responsible for closing and locking the office at the end of working
hours.
⇗ Oversee all issues concerning the office key case to ensure that all keys
are always as per index to ease access and tracking. Suggest any changes to
the key indexing as deemed appropriate.
⇗ During working hours, always liaise with the premises guards to ensure that
the office is accessed by authorized visitors/affiliates to curb down theft
and intrudes.
On a daily basis, support the administration functions at CUHQ to include
the following tasks. 25%
⇗ Work closely with General Support Officer as well provide administrative
support.
⇗ Open the Office for cleaners and supervise the cleaning services over the
weekends.
⇗ Receive and dispatch incoming calls /e-mails and make outgoing mails and
give answers to basic questions, based on the communication guidelines, CARE
house style and agreements in place.
⇗ As scheduled, ensure that the daily kitchen role is effectively carried out
and as requested, purchase snacks for official meetings at the office.
⇗ As assigned, participate in loading, offloading of equipment to and from
the fields or vendors.
⇗ As requested, assist office staff with any tasks related to the general
orderliness of the office, as relates to cleaning and relocation of equipment.
⇗ As and when required, update your supervisor on office cleaning issues that
are not functioning well and require attention. This also includes the
performance of cleaners
⇗ Monitor and replenish consumables in the kitchen, ensure that the kitchen
area is clean all the time.
⇗ Ensure toilets are well cleaned, detergents and other toilet requirements
are in place
⇗ During office working hours, ensure that the office is maintained clean
⇗ Support other adhoc duties such as scanning, binding and photocopying
Supervise the Exit Store 25%
⇗ Confirm items received from vendors/service providers into the exit store
⇗ Ensure the items issued from the store are approved by users
⇗ Arrange the store in a proper manner so that items are not mixed up
⇗ Advise users in balance of items in the store
⇗ Ensure that the store is properly locked whenever it is not in use.

Qualifications, Skills and Experience ⇒
⇗ The applicant must hold a Diploma in Secretarial Studies, Social work and
Social development, Business studies or equivalent level.
⇗ One to two years of hands-on professional experience in office support
duties, including experience and knowledge of working within NGO.
⇗ Strong inter-personal and communication skills; sound judgment and decision
making skills.
⇗ Ability to network, build relationships and establish collaboration with
staff and service providers.
⇗ Very organized, smart and willing to learn as quickly as possible.
Competencies
⇗ Excellence Sets high standards of performance for self and/or others;
successfully completes assignments; sets standards of excellence rather than
having standards imposed; ensures interactions and transactions are ethical
and convey integrity.
⇗ Integrity Maintains social, ethical, and organizational norms; firmly
adheres to codes of conduct and ethical principles inherent to CARE.
⇗ Communicating with Impact Diplomatically, logically and clearly conveying
information and ideas through a variety of media to individuals or groups in a
manner that engages the recipient / audience and helps them understand and
retain their message.
⇗ Facilitating Change Supports and manages the change process at CARE Uganda
by developing a culture affirmative of change; encouraging others to seek and
act upon opportunities for different and innovative approaches to addressing
problems and opportunities; critically analyzing evolving and fluid
situations; facilitating the implementation and acceptance of change within
the workplace; actively engaging with resistance to change.
⇗ Strengthening Partnership Identifying and utilizing opportunities within
and outside of CARE Uganda to develop effective strategic relationships
between one's area and other areas/departments/units or external organizations
to achieve CARE's objectives.
⇗ Management Excellence Makes the connection between values and performance.
Influences the performance of others, and ultimately, the performance of the
organization. Sets direction, coaches & develops, promotes staff wellness &
safety, practices & promotes compliance, models gender equity & diversity,
communicates effectively.
⇗ Developing Teams Using appropriate methods and a flexible interpersonal
style to help build a cohesive team; facilitates the completion of team goals.
⇗ Diversity \- Promoting, valuing, respecting and fully benefiting from each
individual's unique qualities, background, race, culture, age, gender,
disability, values, lifestyle, perspectives or interests; creating and
maintaining a work environment that promotes diversity.
⇗ Adaptability- Expected to well adjust with the country, the CO operating
environment and with the Project team to function effectively and efficiently
⇗ Coaching \- Ability to demonstrate to enhance skills and capacity of staff
working in the field and office for them continue to serve CARE in the future
program activities

How to Apply ⇒
All candidates who are interested in the above job should submit an updated CV
and Application letter giving a day time telephone contact and names,
telephone contacts and email addresses of 3 three work related referees only
through our recruitment emailugarecruitment@care.org clearly indicating the
Job title in the email subject.
Deadline 30 th October 2020

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Email⇒ugarecruitment@care.org
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Jobs in Kampala Uganda Office AttendantsCare International Jobs in Kampala Fresher Diploma Jobs Jobs in Kampala at Office AttendantsCare International Fresher Diploma Jobs Employment opportunities Office AttendantsCare International

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Brown Alex Monday 2 November 2020 Employment opportunities at Kampala Jobs in Kampala Office AttendantsCare International Uganda Jobs