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Jobs in Kampala Uganda Uganda Jobs Jobs in Kampala Fresher Program Administrative Assistant Us Ngo Jobs – International Rescue Committee (Irc) Jobs in Kampala at Uganda Jobs Fresher Program Administrative Assistant Us Ngo Jobs – International Rescue Committee (Irc) Employment opportunities Uganda Jobs

Job Title  Program Administrative Assistant
Organisation International Rescue Committee IRC
Duty Station  Uganda
 
About US
The International Rescue Committee IRC is an international non-governmental organization founded in 1933. IRC works in 28 countries providing relief, protection, and resettlement assistance to refugees and displaced populations.  IRC was registered in Uganda in mid-1998 and implements rehabilitation activities in the sectors of Child and Youth Protection and Development, Economic Recovery and Development, Health and Women Protection and Empowerment. IRC Uganda has a head office in Kampala, field offices in Kitgum, Moroto, Yumbe, Imvepi, and Kyaka II,
 
Job Summary Under the supervision of the M&E officer, the Program Administrative Assistant will act as the focal point for all Programs staff under the APEAL Project ie WPE & PRoL department providing administrative support and handling their queries. He/She will handle office stock, preparing regular purchase requests, payment requests and reports, preparing periodic procurement plans, organizing and maintaining program records. He/She should have knowledge and understanding of handling of office equipment and tools.
Key Duties and Responsibilities 
Draft and follow up on office purchase and payment requests for the Programs team ie manage program/office supplies through receiving and making release orders
Support the Managers within WPE and Protection sectors to review PR tracking sheets shared by supply chain on weekly basis.
Participate in the development of quarterly procurement plan for WPE & PRoL departments.
Act as a liaison between Program, Supply Chain, Finance, HR and Program departments
Organize a filing system for all program documentations while adhering to IRC confidentiality policies.
Maintain program calendar and schedule appointments
Book and/or schedule meetings and training venues for Program activities as and when need arises.
Liaise with Managers in the Programs department to schedule in-house and external events.
Work with the Managers in Program department to ensure staff submit their timesheets to HR in time.
Support Program Managers in partnership with the HR Personnel to handle program staff leave database in accordance with IRC regulations.
Ensure relevant information concerning staff is shared with HR/Admin Personnel on a regular basis where need be.
Communicate any staff welfare concerns to the HR/Admin Officer when needed on a regular basis.
Perform any other duties assigned by Supervisor


Qualifications, Skills and Experience
The ideal applicant must hold a Bachelor’s degree in Social Work and Social Administration, Social sciences or any other related field of study.
At least two years of relevant professional experience in program administration
Previous working experience with an international NGO in a cross-cultural setting, preferably with programs sector is an added advantage.
Works well and collaboratively with team members and people of different cultures, gender and backgrounds to achieve results.
Multi-tasker, flexible and prepared to work additional hours when needed
Ability to work independently with minimal direction
Ability to work well under pressure in changing environments, yet remain productive and focused;
Good computer knowledge and skills including Microsoft Excel, Access, Word, Outlook, and Power Point.
Excellent interpersonal and communication skills
 
How to Apply
All suitably qualified candidates are encouraged to apply online at the link below.
 
Click Here
 
Deadline 30th May 2021
 

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Jobs in Kampala Uganda Uganda Jobs Jobs in Kampala Fresher Program Administrative Assistant Us Ngo Jobs – International Rescue Committee (Irc) Jobs in Kampala at Uganda Jobs Fresher Program Administrative Assistant Us Ngo Jobs – International Rescue Committee (Irc) Employment opportunities Uganda Jobs

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Brown Alex Wednesday, 19 May 2021 Employment opportunities at Kampala Jobs in Kampala Uganda Jobs Uganda Jobs