Jobs in Kampala Uganda International Rescue Committee (IRC) Jobs in Kampala Finance & Administration Office Jobs in Kampala at International Rescue Committee (IRC) Finance & Administration Office Employment opportunities International Rescue Committee (IRC)
Job Title ⇒ Finance & Administration Officer Re-advertised
]https//www.blogger.com/blog/post/edit/5878136938400860152/3669240579375701695
Organization ⇒ International Rescue Committee IRC
Duty Station ⇒ Kampala, Uganda
Reports to ⇒ Senior Field and Consortium Manager
About US ⇒
The International Rescue Committee helps people whose lives and livelihoods
are shattered by conflict and disaster to survive, recover, and gain control
of their future. It was created by Albert Einstein more than 80 years and has
been working in Uganda since 1998. It has particularly working in the conflict
zones where tens of thousands of people have been kills and over 1.6 million
displaced. Following a peace agreement in 2006, Ugandans are returning home
and looking to rebuild their lives. The IRC is there to protect women and
children from violence and exploitation by fostering a safe environment and
encouraging education, and is supporting farmers and small businesses, and
helping communities promote peace and long-term development.
Job Summary ⇒ The Finance & Administration Officer will be based in the IRC
Kampala Urban Office and he/she will be responsible for ensuring that the day-
to-day accounting operations and financial management functions are performed
in accordance with IRC’s policies and procedures, and in accordance with the
Generally Accepted Accounting Principles GAAP.He/She is will also
responsible for providing support for day-to-day administrative requirements.
The position will report to the Senior Field and Consortium Manager.
Key Duties and Responsibilities ⇒
⇗ Acting at all times in accordance with the country law and standards of
accounting practices
⇗ Contribute to the overall objective of the Finance department of providing
quality support service to all sectors.
⇗ Manage all aspects of day to day operations of the accounting department
⇗ Assist in implementation of finance policies, procedures and systems at the
field office
⇗ Provide training to program staff on IRC finance matters
⇗ Review payment vouchers, ensuring completeness of the documentation and
consistency with IRC policies and procedures.
⇗ Monthly compilation of WHT and submit to Naguru Office with supporting Docs
by the 3rd of the following month.
⇗ Liaison with the bank on all banking issues and carrying out monthly bank
reconciliation.
⇗ Complete end-of-month tasks in a timely manner, with minimal to no errors.
⇗ Consolidate monthly cash projections in a timely manner for Senior Filed
and Consortium, Finance Manager to review.
⇗ Carry out monthly reconciliation of program advances and charges related to
staff personal accounts T7 and advise the supervisor on course taken to
settle outstanding balances.
⇗ Participate as gatekeeper in ensuring that all transactions are in
accordance with IRC financial policies and grant agreements.
⇗ Provide support to both external and internal audit processes that are
undertake at the field office
⇗ Participate and provide technical support in grant opening and closing
meetings
Budgets
⇗ Review monthly Budget vs Actual BvAs and prepare any adjustments required
for Senior Field/ Consortium and Program Mangers to review
⇗ Provide insight of projected Budget vs Actual report based on field office
generated information and provide the same to the Senior Field/Consortium
manager ensuring timeliness and accuracy.
⇗ Working with Program, Senior field/Consortium managers to assist program
staff to prepare grant budgets to support new proposals or realignments also
ensuring adequate coverage of field operating cost
⇗ Attend Grant Opening, BvA review and Closing Meetings.
⇗ Prepare monthly BvA minutes for review by program/senior field/Consortium
Managers.
⇗ Assist Senior Field/Consortium Manager and program managers to ensure that
all accruals at grant closure are accurate, valid and are promptly liquidated
⇗ Review payment vouchers, ensuring completeness of the documentation and
consistency with IRC policies and procedures.
Cash/Bank – Management
⇗ Support in processing of bank, Mobile Money and cash transactions.
⇗ Review payment vouchers to ensure completeness and accuracy of
documentation.
⇗ Prepare weekly cash count and ensure that documentary evidence is duly
signed by yourself and senior Field/ Consortium Manager.
⇗ Preparation of cash forecasts for submission to Country Office for release
of funds every 25th
⇗ Monitoring cash usage and requirements and inform the Senior Field/
Consortium Manager of possible unusual activity or requirements
⇗ Working with program staff to help them develop more accurate cash
forecasts.
⇗ Support the process of preparation of the cash and bank accounting
worksheet.
Administration
⇗ Attend to the office telephone, e-mail in a professional manner and ensure
timely distribution of mail/messages.
⇗ Ensure mail pouches to other IRC Offices are dispatched in a timely manner.
⇗ Prepare invoices and payment request vouchers for all utilities
electricity bills, water bills, newspapers etc. including telephone bills.
⇗ Ensure proper office management through proactive engagement with office
cleaner.
⇗ Ensures OADM forms/Templates are replenished and updated.
⇗ Assist to monitor staff movement to/from the field, to trainings, etc. and
provide weekly updates Travel calendars to relevant staffs
⇗ Ensure proper inventory system is in place at the Urban office
⇗ Monitor the stock flow and distribution plans and provide periodic reports
⇗ Perform any other duties assigned.
Qualifications, Skills and Experience ⇒
⇗ The applicant for the International Rescue Committee IRC Finance &
Administration Officer job should preferably hold a Bachelor’s degree in
Accounting, Commerce or Finance, or full qualification in a recognized
Accounting professional body.
⇗ At least three years of accounting experience preferably in an
international NGO.
⇗ One year of hands-on experience working with SUN, VISION and EXCEL
⇗ Excellent interpersonal, supervisory and organizational skills;
⇗ Experience handling BPRM, ECHO, UNHCR grants is a plus.
⇗ Ability to work with computers, effective communication, problem solving
and decision making.
⇗ The ability to work under pressure.
Please note ⇒ This position is open only to Ugandan nationals.
How to Apply ⇒
All suitably qualified and interested candidates are encouraged to apply
online at the link below.
Click Here
]https//rescue.csod.com/ux/ats/careersite/1/homec=rescue&country=ug#/requisition/10881
Deadline 1 st November 2020
Apply Today Through
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data-ad-slot="2061445930"
Email⇒
URL⇒Link
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Friday 30 October 2020
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