Jobs in Kampala at Seed Global Health

Jobs in Kampala Uganda Seed Global Health Jobs in Kampala Fresher Administrative And Logistics Assistant Jobs in Kampala at Seed Global Health Fresher Administrative And Logistics Assistant Employment opportunities Seed Global Health

Job Title ⇒ Administrative and Logistics Assistant
]https//www.theugandanjobline.com/
Organization ⇒ Seed Global Health
Duty Station ⇒ Kampala, Uganda
About US
Seed Global Health is a non-profit organization which strives to strengthen
health education and delivery in places facing a dire shortage of skilled
health professionals. We do this by teaching and training physicians, nurses,
and midwives to help save lives and improve health. By working with partner
countries to meet their long-term health care human resource needs, we can
achieve a future in which every country has a robust health workforce that is
able to meet the health needs of its population.
Job Summary ⇒ The Administrative/Logistics assistant contributes his/her
energy, passion, and skills primarily to supporting Seed’s Uganda country
program, in a fast-paced office during a time of rapid growth. The position is
a full-time position based in Kampala, Uganda.
The Administrative/Logistics Assistant supports various administration and
logistics functions. Under the general guidance of Country Director,
Program/MEL Manager, Deputy Country Director and the direct supervision of F&A
Manager, the Administrative/Logistics Assistant provides admin and logistics
services, ensuring high quality, accuracy and consistency of work. This full-
time position reports to the Finance/Administration Manager and works closely
with all Uganda team members.
Key Duties and Responsibilities
Administrative support
⇗ Serve as country office receiving Officer and Acceptance Point Clerk for
supplies and materials.
⇗ Assist the F&A Manager in maintaining admin records and shared files
related to procurement or other records.
⇗ Maintain inventory of office supplies and materials. Securing and tracking
all office supplies accurately to monitor usage as per set office procedures.
⇗ Assist the F&A Manager to canvass and survey potential, appropriate supply
services in order to obtain requirements in the most economical and
expeditious manner consistent with regulations.
⇗ Support the Finance and Administration Manager as a point of contact and
liaison between vendors and Finance/Administration.
⇗ Assist in generating payment requests for activities relating to both
operations and programs including filing and documentation under the direct
supervision of the Finance and Administration Manager.
⇗ Assist in maintaining the Asset register and inventory log up-to-date
including custody of office supplies, inventory and assets as per set
procedures.
⇗ Assist in maintaining and updating the contracts log with details of
vendors/suppliers/contractors periodically.
⇗ Regularly check the Seed generic emails for procurement and administrative
correspondences and cover the front desk phone service from time to time. Also
check the Seed postal office box periodically for any physical mails/parcels.
⇗ Assist the Finance and Administration Manager to ensure the periodic
maintenance/replacement schedules for equipment or items.
⇗ Support the F&A Manager and Country Director as needed with emergency
action plan exercises requiring logistical planning and organization.
⇗ Handle petty cash payments and replenishment including reconciliation and
documentation of petty cash transactions.
⇗ Support the Finance and Administration Manager in implementing set
administrative policies and procedures.
⇗ Perform other duties and tasks as assigned or required to support the
mission of Seed in Uganda.
Logistics support
⇗ Support in delivery and collection of mail, documents, supplies and other
items from time to time including picking up office purchases or other
administrative needs.
⇗ Provide all necessary logistical support to the country office during
emergency and routine events such as meetings, workshops, conferences and
symposiums.
⇗ Interacting with clients, partners and stakeholders with utmost
professionalism and courtesy.
⇗ Maintaining an organized travel schedule for both program and operations
activities for better planning and coordination.
⇗ Ensuring that the vehicle has sufficient fuel and is always ready for use
including arranging for vehicle service and repairs when necessary.
⇗ Coordinating out-sourced transport services as and when required especially
during peak periods.
⇗ Support the Finance and Administration Manager in facilitating immigration
and customs processes/formalities as required.
⇗ Support the Finance and Administration Manager in implementing set
operations policies and procedures with regards to logistics.
⇗ Perform other related duties as required.
Executive support
⇗ Under the direct supervision of the F&A Manager, provide general
administrative support including coordinating travel, scheduling meetings, and
creating and distributing written materials.

Qualifications, Skills and Experience
⇗ The applicant must hold a Bachelor's degree from a recognized University in
the areas of business administration, procurement and logistics, office and
information management or related. Prior administrative/logistics support
experience would be a plus.
⇗ A minimum of two years of work experience working preferably with an NGO
⇗ Passion and commitment to Seed’s mission
⇗ Strong sense of accountability, personal initiative, and responsibility
⇗ Excellent interpersonal skills, including flexibility, adaptability &
initiative
⇗ Demonstrated cross-cultural sensitivity and ability to build respectful
relationships with colleagues from different cultural, linguistic, and
educational backgrounds;
⇗ Ability to work collaboratively in a fast-paced and young organization work
environment
⇗ English proficiency – both verbal and written.
⇗ Ability to work independently with minimal guidance and proactively solicit
required guidance to attain agreed deliverables
⇗ Familiarity with Microsoft Office suite, including strong proficiency in
Excel and Word.
⇗ Clean bill of health/nature of this work may exclude some people with
physical disability.
⇗ Possession of a valid driving license class B with at least three years
clean driving experience in town settings.
How to Apply
All suitably qualified and interested applicants should email a cover letter
and current resume not exceeding 4 pages indicating 3 referees and their
contacts addressed to Human Resources, Seed Global Health via Email to info-
uganda@seedglobalhealth.org
Please put ‘Administrative and Logistics assistant – Uganda’ in the subject
line.
NB Only shortlisted candidates will be contacted for interviews. Seed is an
equal opportunity employ
Deadline 5th November 2020

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Email⇒uganda@seedglobalhealth.org
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Jobs in Kampala Uganda Seed Global Health Jobs in Kampala Fresher Administrative And Logistics Assistant Jobs in Kampala at Seed Global Health Fresher Administrative And Logistics Assistant Employment opportunities Seed Global Health

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Brown Alex Monday 26 October 2020 Employment opportunities at Kampala Jobs in Kampala Seed Global Health Uganda Jobs