Fresher Sponsorship Assistant Jobs at Plan International

Jobs in Uganda Uganda Plan International Jobs in Uganda Fresher Sponsorship Assistant Jobs in Uganda at Plan International Fresher Sponsorship Assistant Employment opportunities Plan International

Job Title ⇒ Sponsorship Assistant
]https//www.theugandanjobline.com/
Organisation ⇒ Plan International
Duty Station ⇒ Uganda
Reports to Sponsorship Coordinator
About US ⇒
Plan International is an independent development and humanitarian not for
profit organization that advances children's rights and equality for girls. We
believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And its girls
who are most affected. Working together with children, young people, our
supporters and partners, we strive for a just world, tackling the root causes
of the challenges facing girls and all vulnerable children. We have been
building powerful partnerships for children for more than 75 years, and are
now active in more than 70 countries.
Job Summary ⇒ The Sponsorship Assistant will assist the Sponsorship
Coordinator in giving support in the department and promotion of Plan
International Uganda’s Country goals in growth, customer satisfaction and
establishing an effective linkage with National Office NO and other
stakeholders, ensuring that both units offer efficient and adequate support to
field operations
Key Duties and Responsibilities ⇒
SCIs and SCUs
⇗ Type, proof read and compile all SCIs and SCUs for each month in time A
minimum of 70 SCIs and SCUs typed & processed daily.
⇗ File original SCI or SCU questionnaire on SC file.
⇗ Use checklist to ensure that information on the SCIs and SCUs is accurate,
⇗ Download quality photos from the field staff to a designated file for
future use
⇗ Encode digital photos using the approved Child Data photo Encoding Tool
CDPET
⇗ Upload to child data photos and SCIs of all enrolled children within five
days of enrolment
⇗ In line with sponsorship commitment 9, ensure that there is no backlog on
SCUs submitted by frontline staff.
Production of Quality Sponsorship Communications letters and gifts in
line with the sponsorship commitments
⇗ Read all SP/SC letters and highlight all questions in them before sending
to Sponsorship Coordinator for tracking.
⇗ Refer all controversial statements in SP letters to the Sponsorship
Coordinator for review.
⇗ Verify National Office Inquiries NOIs, SCCDRs and cancellations as
assigned by the supervisor.
⇗ Ensure that SP addresses do not reach the frontline staff and SCs.
⇗ Open all SP parcels to SCs, scan for inappropriate content and pass on to
the Sponsorship Coordinator within 5 days of receipt.
⇗ All SP mail and gifts to different CDFs must be properly packed and labeled
and handed over to CDFs after they have verified
⇗ Dispatch SC communications to NOs on a weekly basis so as to meet the
requirements of commitment 6 and 7.
⇗ File all carbon copies of SP/SC letters and correspondences in their
respective SC files folders
Empowerment and sustainability
⇗ Support community trainings in Sponsorship communications
⇗ Verify existence of SCs/ SC family members in the system as required by
program staff
⇗ Participate in working with children and community members to produce
quality and timely Program Area Overviews PAO and Sponsorship/Program Area
Reports SPAR
SC Cancellation and Graduations
⇗ Type cancellation/graduation memos in free format correctly, accurately and
timely before submitting to the Sponsorship Coordinator for final editing and
quality control
⇗ Upload all CMSCs to Child Data within 4 weeks of cancellation
⇗ File copies of CMSC and cancellation questionnaires in their respective SC
file folders.
New Enrolment
⇗ Support enrolment of SCs in new locations.
⇗ Enter into child data SCI information with complete quality photos for new
enrolments within five days of enrolment
⇗ Open and properly label files for new enrolment immediately

Qualifications, Skills and Experience ⇒
⇗ The Plan International Sponsorship Assistant should hold an advanced Degree
in Secretarial Studies, Business Administration or any other related field.
⇗ Must have at least 2 years working experience preferably with an NGO.
⇗ Good computer skills especially in Micro-soft Word and Excel
⇗ Good typing skills of not less than 50 words per minute.
⇗ Knowledge and Experience in Database management may be an added advantage.
⇗ Knowledge of Database management and sponsorship systems policies and
procedures is essential for this post
⇗ Computer skills and use of relevant software and other applications
⇗ Good communication skills both written and verbal
⇗ Interest in the wellbeing of the disadvantaged
⇗ Excellent interpersonal skills
⇗ High level of flexibility
⇗ Excellent time management & organizational skills
⇗ The post holder must be a result oriented person
⇗ Demonstrates a ”self-starter” attitude and an ability to take initiative
and work with ambiguity
⇗ Demonstrates an ability to participate in a team-working environment
⇗ Is honest, fair and truthful
⇗ Demonstrate willingness to spend extra time to achieve results.
⇗ Exhibits value for money considerations and opportunities in all decisions
and current practices
⇗ A pleasant, open minded, hardworking and friendly personality.
⇗ Able to work efficiently under pressure
⇗ Children, family and community development issues.
⇗ Prior customer care training /experience.
⇗ Proficiency in both oral and written communication skills in English
⇗ Must demonstrate ability to generate and utilise digital images
⇗ Has experience using Windows 2007 and above, outlook express or Outlook
2007, Anti- virus software.
⇗ Has experience in Basic backup and recovery procedures for corporate
systems.
⇗ Has experience working on a LAN environment.
How to Apply ⇒
All Qualified candidates please apply online at the link below.
Click Here ]https//jobs.plan-international.org/job/Tororo-Sponsorship-
Assistant-212/621190201/

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Brown Alex Friday 25 September 2020 Employment opportunities at Uganda jobs in uganda Plan International Uganda Jobs