Jobs in Kampala Uganda Physical Job OpportunitiesNational Social Security Fund (NSSF) Jobs in Kampala Records Supervisor Jobs in Kampala at Physical Job OpportunitiesNational Social Security Fund (NSSF) Records Supervisor Employment opportunities Physical Job OpportunitiesNational Social Security Fund (NSSF)
Job Title ⇒ Records Supervisor - Physical
]https//www.theugandanjobline.com/
Organisation ⇒ National Social Security Fund NSSF
Duty Station ⇒ Kampala, Uganda
Reports to ⇒ Records Manager
About US ⇒
National Social Security Fund NSSF is positioning itself to be the Social
Security Provider of Choice in Uganda. With our shared purpose of being the
Social Security Provider of choice, providing exceptional customer service and
better operations with a workforce that is well motivated and skilled.
Job Summary ⇒ As the Fund transitions to electronic records management and
towards a paperless work life, the Supervisor-Physical Records will be
responsible for supporting the Records Manager in delivering the electronic
document records management project for NSSF.The Records Supervisor-Physical
will also be responsible for directly supervising records officers, and
records assistants.
Key Duties and Responsibilities ⇒
⇗ Coordinate activities of the central records repository for physical
records and ensure timely records keeping and retrieval to users.
⇗ Direct, supervise and evaluate work activities for a team within the
records section responsible for sorting physical records of the Fund.
⇗ Supervise the sorting and develop inventory for records to be transferred
to off-site and manage the daily retrieval requests from off-site/ Registry to
meet the TAT of the department.
⇗ Supervises and evaluates the work of the records team, both officers and
records assistants, to include annual evaluations, daily supervision,
operational procedures, scheduling of work, conduct and discipline of the
team.
⇗ Acts as the first call of expertise in Records management in the absence of
the Records manager, leading the records team and coordinate all activities of
scanning and digitization, registry as a clearing house and maintaining the
physical inventory of the Fund.
⇗ Analyze staff productivity, performance and quality to ensure the
department meets, and exceeds productivity goals.
⇗ Support the Head of Records in developing relevant EDRMS policies and
procedures and user guides and support the Head Records to manage section
budget to ensure optimization.
⇗ Manage the processes of sorting and preparation of physical records ready
for transfer into electronic formats for ADA intake.
⇗ The physical supervisor manages the comprehensive NSSF records inventory
and acts as the Liaison person between NSSF and off-site storage and scanning
services.
⇗ Spearhead amalgamation of all Fund records scattered in sections,
departments and branch network for the good reason to support the “Business
Continuity Plan-BCP” and centrally manage risk.
⇗ Ensuring the accuracy of records in the records center and Archive by
strict adherence of control measures.
⇗ Ensuring timely Production of physical documents, providing adequate
storage of physical records and protection of records integrity and
authenticity; and be readily accessible to all users who need to use records
contained within the Fund.
⇗ Implementation of process retrievals and improvements that will reduce work
load in the section, improved TAT & output in other processing sections of the
fund.
⇗ Ensure timely physical delivery of documents to users around the fund
network. Monitor document/files movement among departments, sections and
branches.
⇗ Operate, care for and keep safe office equipment like scanners, copiers,
computers, fire extinguishers, Shredders, binding machines, filing cabinets.
Qualifications, Skills and Experience ⇒
⇗ The applicant for the National Social Security Fund NSSF Records
Supervisor-Physical job must hold a Bachelor’s degree in Records Management
or a relevant discipline from a recognized University.
⇗ Diploma in records management will be an added advantage.
⇗ The applicant must have at least 3 years working experience in records
management of which one year in a records supervisory role.
⇗ Previous experience in electronic document records management project
implementation
⇗ Ability to work on own initiative, under pressure whilst taking
responsibility for a variety of activities
⇗ Computer Literacy
⇗ Problem solving skills
⇗ Ability to produce high quality reports
⇗ Strong Presentation Skills
⇗ Comfortable interacting with seniors and peers
⇗ Strong self-leadership
⇗ Proactive
⇗ Comfortable with ambiguity
⇗ Strategic Thinker
⇗ Strong writing, verbal, and presentation skills
⇗ Strong organization skills – multi-task, plan for time and resources
How to Apply ⇒
All interested individuals should send copies of academic credentials,
application letters and detailed CV addressed to the Head of Human Resources &
Administration to recruitment@nssfug.org for registration and onward
transmission.
NB Please note that canvassing or lobbying will lead to automatic
disqualification of the candidate.
Deadline 15 th September 2020
Read and Apply Now Through
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Email⇒recruitment@nssfug.org
URL⇒Link
Warning Never Pay money for getting a job.
For more jobs in Uganda visit ugandajobss.blogspot.com website
Jobs in Kampala Uganda Physical Job OpportunitiesNational Social Security Fund (NSSF) Jobs in Kampala Records Supervisor Jobs in Kampala at Physical Job OpportunitiesNational Social Security Fund (NSSF) Records Supervisor Employment opportunities Physical Job OpportunitiesNational Social Security Fund (NSSF)
For more jobs in Uganda visit ugandajobss.blogspot.com
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