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Job Title    Administrative Officer UN Jobs
Organization United Nations Regional Service Centre Entebbe RSCE



Duty Station Entebbe, Uganda
Job Opening Reference 21-Administration-RSCE-159839-R-Entebbe M
Grade P3
 
About US
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.
 
Key Duties and Responsibilities Within delegated authority, the Administrative Officer will be responsible for the following duties
Ensure that all RSCE related administrative support services are implemented/delivered in an efficient and timely manner.
Act as RSCE focal point for common financial, administrative and logistical functions.
Provide timely coordination and logistical support in relation to RSCE client missions.
Provide analytical inputs to strategic planning, results-based management and reporting.
Assist and coordinate within the unit in the conceptualization and development of work plans, Human resources and procurement plans and logistical support.
Human Resource Management
Undertake actions related to the administration of the unit’s human resource activities, e.g., performance appraisal, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
Provide information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
Provide information on unit’s staffing needs for inclusion in staffing table of respective unit.
Budget and Finance
Assist in developing the unit’s work program and budget; analyze inputs and formulate resource allocations by work program, or business processes.
Monitor budget/work program on a regular basis and reallocate resources as necessary.
Support the implementation of procedures and systems for implementing the appropriate financial database.
Contribute to the development of budgetary guidelines for own unit.
Other duties
Supervise the work and manage the performance of the administrative support staff.
Perform other related administrative duties, as required e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems.


Qualifications, Skills and Experience
The ideal candidate for the United Nations Regional Service Centre Entebbe RSCE Administrative Officer job placement should hold an advanced university degree Master’s degree or equivalent in business or public administration, finance, human resources managements, social sciences, education or in a related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
At least five 5 years of progressively responsible experience in finance, administration, budget, business administration, human resources management, administration or related area at the national, and at the international level is required.
Experience with human resources systems and management in an international setting is desirable.
Experience working in a United Nations common system field operation inclusive of peacekeeping, political missions and UN agencies, funds and programmes – or similar international organization or non-governmental organization – in a conflict or post-conflict setting is desirable.
Experience with financial management or accounting in an international setting is desirable
Languages fluency in English is required. Knowledge of French is desirable.
 
Competencies
Professionalism Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluate skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
 
How to Apply
All qualified and interested candidates who wish to join the United Nations in this capacity should apply online at the link below.
 
Click Here
 
NB The United Nations does not charge a fee at any stage of the recruitment process application, interview meeting, processing, training or any other fees. The United Nations does not concern itself with information on applicants’ bank accounts.
 
Deadline 12th September 2021
 

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