Jobs in Moyo Uganda United Nations High Commissioner For Refugees (UNHCR) Jobs in Moyo Un Administrative Assistant Job Jobs in Moyo at United Nations High Commissioner For Refugees (UNHCR) Un Administrative Assistant Job Employment opportunities United Nations High Commissioner For Refugees (UNHCR)
Job Title ⇒ Administrative Assistant
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Organisation ⇒ United Nations High Commissioner for Refugees UNHCR
Duty Station ⇒ Uganda
Vacancy Notice ⇒ Internal/ External Vacancy notice no. 015/2020
Position Number ⇒ 10030709
Position Grade ⇒ GS-4
About US ⇒
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary The Administrative Assistant will provide administrative
assistance to the immediate supervisor and/or Head of the Office, and/or to
the Unit as a whole to ensure that routine services and activities within the
administrative domain are properly implemented. As per specific instructions,
the incumbent may require liaising with other internal or external entities,
to ensure effective delivery of services and achievement of objectives. The
assignments are mostly standard tasks including limited interpretation of
subject matter and information exchange between staff in the office, at the
duty station and external officials of other institutions to ensure mutual
understanding. The incumbent’s workload and the assignments will remain under
constant guidance and direction of the supervisor.
The Administrative Assistant is a position within an office/Division/Bureau
that requires basic knowledge of administrative rules, procedures as well as
operational standards of a UNHCR office. The nature of certain
administrative/personnel functions require discretion and confidentiality. The
administrative Assistant directly reports to the head of sub office Moyo and
Obongi and will provide administrative support. There is a high level of
responsibility and confidentiality associated with this position. The
incumbent will be responsible for writing/preparing reports,
organizing/scheduling meetings, reviewing incoming correspondence to determine
significance, preparing agendas for important meetings, making travel
arrangements, and fill in gaps such as filing to help keep the manager
organized and therefore focused on her/his job duties.
Key Duties and Responsibilities ⇒
⇗ Receive visitors, place and screen telephone calls, respond to routine requests for information and take notes at meetings as and when required.
⇗ Receive, review, sort and distribute all incoming and outgoing correspondence, office pouch and material, highlight priority items and attach necessary background information. Maintain a follow up system.
⇗ Draft routine correspondence, memoranda and reports. Format more complex documents by using the appropriate technology.
⇗ Maintain office inventory and stocks of office supplies. Monitor the asset management track to ensure all admin procurements and disposal of UNHCR property are done and recorded accurately.
⇗ Following instructions from the supervisor make logistic and administrative arrangements for seminars, workshops, and briefings that may be required by the Office/Division.
⇗ Monitor office/compound facilities and equipment and in consultation with the supervisor take appropriate action to ensure proper functioning at all time.
⇗ The ideal candidate for the United Nations UNHCR Administrative Assistant job placement should hold a High school diploma. Required.
⇗ Computer Literacy is required.
⇗ Completion of certificates in Business Administration, Finance, Office Management, Human Resources or other related field is desirable.
⇗ Knowledge of UN-UN/UNHCR Financial Rules and Regulations and Procedures is desirable
⇗ Planning and organizing
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Jobs in Moyo Uganda United Nations High Commissioner For Refugees (UNHCR) Jobs in Moyo Un Administrative Assistant Job Jobs in Moyo at United Nations High Commissioner For Refugees (UNHCR) Un Administrative Assistant Job Employment opportunities United Nations High Commissioner For Refugees (UNHCR)
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