Logistics Officer Ngo Job Careers – Strongminds Jobs at Uganda Jobs

Jobs in Kampala Uganda Uganda Jobs Jobs in Kampala Logistics Officer Ngo Job Careers – Strongminds Jobs in Kampala at Uganda Jobs Logistics Officer Ngo Job Careers – Strongminds Employment opportunities Uganda Jobs

Job Title    Logistics Officer
Organisation StrongMinds



Duty Station  Kampala, Uganda
Reports to IT & Operations Manager
 
About US
StrongMinds treats depression among women of all ages in Africa, where access to mental health treatment is extremely limited. To date, StrongMinds has treated more than 70,000 women with depression in Uganda and Zambia. We are the only organization scaling a solution to depression in Africa with a potential to serve millions in the next ten years.
 
Job Summary  Under the leadership of the IT & Operations Manager, the Logistics Officer is responsible for taking lead in the management of the SMU procurement and disposal function, Facilities management, Assets management, day to day Security management and reporting.
 
Key Duties and Responsibilities 
Procurement 50%
Ensure that goods & services required by SMU are provided in an effective and efficient manner.
Assist SMU departments in determining their procurement needs and preparing proper specifications for what is to be procured.
Assist in Identifying sources of supply for the procurement of items and services required and place orders, as necessary.
Ensure that procurement requests are processed efficiently and effectively, ensuring value for money.
Follow up orders placed with suppliers to expedite the delivery of the required items or services.
Monitor the departmental procurement plans and advising the user departments when to raise purchase requisitions
Respond to suppliers inquiries on the status of procurement process
Receive all the bids and ensure that they are kept safely, participate in the bids analysis process and ensure that Suppliers purchase orders are raised and issued on time.
Assist the administration and user departments to assess the suitability of the goods and services to be procured or that have been procured and their conformity to specifications and standards.
Ensure that the procurement process is carried out in accordance with the appropriate policies, regulations and procedures and in a timely fashion.
Ensure all staff engaging in procurement activities understand and apply the rules and regulations.
Prepare and submit periodic reports to the IT & Operations Manager on procurement activities. Write reports on procurement status updates according to planned procurements in line with departmental budgets.
Supervise the process of receiving all invoices from suppliers, ensure proper record keeping and ensure that all delivered items are as per the LPO to prevent loss to SMU.
To carefully check and match all suppliers’ invoices with Purchase orders before forwarding them to Finance department for payment.
To work closely with stores during delivery of goods and services to ascertain those goods delivered reflect the order issued to the supplier.
Ensure proper record keeping of all Procurement records for accountability and audit purposes.
To work closely with stores section during delivery of all assets to ensure that they all engraved and marked before issued to user departments.
Participate in conducting the prequalification exercise of suppliers’ , service providers & contractors as well as maintain a data base that will ensure capable and legitimate suppliers are selected to supply quality goods & services at a fair price to SMU – Value for Money.
Conduct market surveys to identify potential service providers & contractors for supply of required goods and services.
Draft appropriate terms of Reference TOR, Request for Quotations and Proposals, Bidding documents for suppliers to be reviewed by the Procurement Committee.
Ensure that SMU suppliers, service providers & contractors are well managed which will create good relationship and hence better performance as well as good public image for the organisation.
Ensure that the database on the existing and potential sources for procurement of the items and services required by SMU is up-to- date.
Facilities Management 20%
Oversee the overall maintenance of the office premises, facilities assets and equipment physical work environment and ensure that these are secure and efficiently utilized
Ensure compliance with health and safety regulations
Ensure that internal and external communications systems function effectively and efficiently
Ensure adequate insurance cover and keep up to date with suitability and types of cover available
Oversee the annual preparation of the renewal of licenses and permits
Support field office facilities management
Stock/Asset Management 20%
In collaboration with the IT & Operations Manager and the Country Finance Lead, , ensure Assets and inventory records management are done in an accurate and timely manner
Quarterly Assets inventory and stock taking of all assets and inventories at SMU country and field offices.
Participate in the disposal process of SMU Assets; write reports and advise all stakeholders on disposal activities.
Prepare reports on the quantity of the available assets to be disposed off and their working conditions status to guide the disposal process.
Security Management 10%
Ensure that all staff understand the country-wide security plan and agree to abide by its policies and procedures.
Monitor the security environment and adjust security policies and procedures accordingly.


Qualifications, Skills and Experience
The ideal candidate must hold a bachelor’s degree in Procurement and Logistics Management, Business Administration, Accounting or any other business-related field;
Post graduate Diploma in Procurement & supply management would be an advantage
Membership of CIPS is an added advantage.
Three or more years of practical experience in the field of Procurement and Supply chain management in a fairly large organization, preferably donor funded.
Knowledge of Procurement Planning, Budgeting, and Contract management.
Prior experience in supplier management and relationships, formulation of service agreements and framework contracts.
Proven experience in all technical areas of logistics operations especially in procurement, and preferably in transport/distribution, warehousing and stock management, fleet management, asset management, communications and security.
Excellent planning, coordination and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities
Ability to synthesize and analyse information and make clear informed decisions.
Cultural awareness, with strong written and spoken communication and interpersonal skills in English.
Knowledge of how to operate in a remote working environment is an advantage
Adhere to safeguarding/CP Policy, SMU Code of conduct and other SMU policies
 
The Logistics Officer will be required to model StrongMinds core Values below.
We are people-focused.
We think big and act fast.
We are data-driven.
We do what we say and say what we do.
We believe in collaboration, not competition.
 
How to Apply
Please apply online at the link below by submitting the following information as one document a cover letter; b CV indicating 3 referees, two of whom should have been your direct supervisors. Incomplete applications will not be reviewed or considered.
 
Click Here
 
NB Shortlisted candidates only will be contacted by 30th August, 2021. StrongMinds Uganda is an equal opportunity employer. Candidates are therefore encouraged to apply at the earliest opportunity; however, only shortlisted candidates will be contacted.
 
Deadline 11th August, 2021 by 5.00 pm
 

Apply Through

style="displayblock"

data-ad-slot="2061445930"


Email⇒
URL⇒Link

Warning Never Pay money for getting a job.

For more jobs in Uganda visit ugandajobss.blogspot.com website

Jobs in Kampala Uganda Uganda Jobs Jobs in Kampala Logistics Officer Ngo Job Careers – Strongminds Jobs in Kampala at Uganda Jobs Logistics Officer Ngo Job Careers – Strongminds Employment opportunities Uganda Jobs

For more jobs in Uganda visit ugandajobss.blogspot.com

Brown Alex Monday, 2 August 2021 Employment opportunities at Kampala Jobs in Kampala Uganda Jobs Uganda Jobs