Fresher Administrative Assistant Un Job Opportunities – United Nations High Commissioner For Refugees (Unhcr) Jobs in Uganda

Jobs in Uganda Uganda Uganda Jobs Jobs in Uganda Fresher Administrative Assistant Un Job Opportunities – United Nations High Commissioner For Refugees (Unhcr) Jobs in Uganda at Uganda Jobs Fresher Administrative Assistant Un Job Opportunities – United Nations High Commissioner For Refugees (Unhcr) Employment opportunities Uganda Jobs

Job Title   Administrative Assistant Fresher UN Job Opportunities
Organisation United Nations High Commissioner for Refugees UNHCR



Duty Station  Uganda
 
About UNHCR
The United Nations High Commissioner for Refugees UNHCR is a UN agency mandated to aid and protect refugees, forcibly displaced communities, and stateless people, and to assist in their voluntary repatriation, local integration or resettlement to a third country. UNHCR was created in 1950 to address the refugee crisis that resulted from World War II. The 1951 Refugee Convention established the scope and legal framework of the agency’s work, which initially focused on Europeans uprooted by the war. Beginning in the late 1950s, displacement caused by other conflicts, from the Hungarian Uprising to the decolonization of Africa and Asia, broadened the scope of UNHCR’s operations. Commensurate with the 1967 Protocol to the Refugee Convention, which expanded the geographic and temporal scope of refugee assistance, UNHCR operated across the world, with the bulk of its activities in developing countries.
 
Job Summary  The Administrative Assistant will provide administrative assistance to the immediate supervisor and/or Head of the Office, and/or to the Unit as a whole to ensure that routine services and activities within the administrative domain are properly implemented. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives. The assignments are mostly standard tasks including limited interpretation of subject matter and information exchange between staff in the office, at the duty station and external officials of other institutions to ensure mutual understanding. The incumbent’s workload and the assignments will remain under constant guidance and direction of the supervisor. The Administrative Assistant is a position within an office/Division/Bureau that requires basic knowledge of administrative rules, procedures as well as operational standards of a UNHCR office. The nature of certain administrative/personnel functions require discretion and confidentiality.
 
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
 
Key Duties and Responsibilities  Within delegated authority, the Administrative Assistant will be responsible for the following duties These duties are generic and may not be carried out by all Administrative Assistant please refer to the organizational context.
Arrange appointments/meetings both internal and external, some involving high ranking officials.
Receive visitors, place and screen telephone calls, respond to routine requests for information and take notes at meetings as and when required.
Maintain hard and electronic office files and records; classify and code material relating to a variety of topics;
Receive, review, sort and distribute all incoming and outgoing correspondence, office pouch and material, highlight priority items and attach necessary background information. Maintain a follow up system.
May be required to maintain/update confidential files.
Draft routine correspondence, memoranda and reports. Format more complex documents by using the appropriate technology.
Facilitate implementation of Personnel administrative formalities and processing of documents in relation to official travels, leaves and movements of staff. Support staff members with processing personnel-related documentation.
Maintain office inventory and stocks of office supplies. Monitor the asset management track to ensure all admin procurements and disposal of UNHCR property are done and recorded accurately.
Assist the supervisor to monitor and record expenditure/disbursement of funds.
Following instructions from the supervisor make logistic and administrative arrangements for seminars, workshops, and briefings that may be required by the Office/Division.
May regulate and monitor routine provision of services and/or shifts from providers, as and when applicable;
Monitor office/compound facilities and equipment and in consultation with the supervisor take appropriate action to ensure proper functioning at all time.
Perform other related duties as required.


Qualifications, Skills and Experience
The ideal applicant for the United Nations High Commissioner for Refugees UNHCR Administrative Assistant should hold a G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher in Business Administration, Finance, Office Management,   Human Resources or other related field
IT-Computer Literacy skills
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
UN-UN/UNHCR Financial Rules and Regulations and Procedures
IT-PeopleSoft Applications
Language Requirements Please also note that English is essential for this Job Opening.
 
Competencies
Core Competencies
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Cross-Functional Competencies
Analytical Thinking
Planning and Organizing
 


How to Apply
All candidates who wish to join the United Nations in this capacity should apply online at the link below.
 
Click Here
 
Deadline 19th August 2021
 

Send your Application Through

style="displayblock"

data-ad-slot="2061445930"


Email⇒
URL⇒Link

Warning Never Pay money for getting a job.

Thank you and dont forget to visit again ugandajobss.blogspot.com website

Jobs in Uganda Uganda Uganda Jobs Jobs in Uganda Fresher Administrative Assistant Un Job Opportunities – United Nations High Commissioner For Refugees (Unhcr) Jobs in Uganda at Uganda Jobs Fresher Administrative Assistant Un Job Opportunities – United Nations High Commissioner For Refugees (Unhcr) Employment opportunities Uganda Jobs

Thank you and dont forget to visit again ugandajobss.blogspot.com

Brown Alex Tuesday 10 August 2021 Employment opportunities at Uganda jobs in uganda Uganda Jobs Uganda Jobs