Head Of Grants And Compliance Job Careers Jobs in Kampala

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Job Title ⇒ Head of Grants and Compliance
Site ⇒ ugandajobss.blogspot.com
Organization ⇒ CARE International
Duty Station Kampala, Uganda
Reports to Operations Director

About US
CARE International is a global leader within a worldwide movement dedicated to
ending poverty. We are known everywhere for our unshakeable commitment to the
dignity of people. CARE works around the globe to save lives, defeat poverty
and achieve social justice We seek a world of hope tolerance and social
justice where poverty has been overcome and all people live with dignity and
security. We put women and girls in the centre because we know that we cannot
overcome poverty until all people have equal rights and opportunities CARE has
been working in Uganda for 50 years and in 2019/2020, we improved the lives of
2.6 million people 60% women. Our goal for the next ve years is to reach
ten million people through our gender transformative resilience building and
lifesaving programs CARE International in Uganda seeks to recruit Ugandan
professionals who are passionate about gender transformation building
resilience and empowering women and girls to join this noble ght against
poverty and injustice by lling up the following position

Job Summary ⇒ The Head of Grants & Compliance oversees and coordinates the
administrative management of all grants and contracts implemented by the
country ofce development, delivery and closure] including support to award
setup staff training to ensure donor rules and regulations are understood and
implemented properly and preparation and submission of donor reports & he
monitors the C0 budget planning calendar, develops operational budgets and
supports program staff in proposal budget development & he works closely with
program and accounting staff to make sure all funds are accounted for
accurately and program budget line items are managed adequately This includes
activities such as awards tracking sub-grant report preparation monitoring and
ling This role will also support the Operations Director in evaluating and
analyzing the compliance affairs of CARE Uganda & managing related risks to
CARE employees Partners Sub grantees reputation assets and interests of
stakeholders
S/he will be seen to lead, innovate and be responsible for
⇗ Ensuring timely and accurate financial reporting to donors on main grants
as well as adequate management of sub grants to partners,
⇗ Ensuring that all operational aspects are in compliance with CARE Financial
and Donor grant policies, regulations and budgetary requirements.
⇗ S/he will actively participate in the country office efforts to proactively
seek new funding opportunities, working to ensure that program and finance
teams are supported during proposal development to develop accurate budgets
that contribute their fair share to the
Country Office Shared Project Costs SPC
⇗ Provision of timely reports to Budget Holders on grants and sub grants
expenditures and provide analysis on program implementation timeline vs.
expenditure.
⇗ Providing training and ongoing technical support to program staff and
partners on compliance with terms and conditions of donor grants and our own
sub grants management policy. S/he will support program staff to request Fund
Codes FCs, Project IDs PIDs and set up grants and sub grants correctly in
CARE’s financial system.

Key Duties and Responsibilities
Provide leadership in overall CO Grants & Contracts Management
To ensure that CARE Staff and Partners follow best practice in managing
grants
⇗ Keeping up to date with changes in relevant CARE International policies and
procedures e.g. Award and Sub award policy, SPC policy, budgeting
guidelines, etc. & proactively ensure relevant staff are made familiar with
key policies
⇗ Liaise with the CO staff when developing new proposals support Go-No-go
decisions, fill Go – No-go forms, identify funding gaps if any, etc.
⇗ Ensures start-up and inception meetings for new awards are taking place and
are documented and ensure close out meetings are also held and documented as
per policy;
⇗ Work with CMPs / HQ in developing and signing of IPIAs / BA Ms
respectively ensuring that that the terms and conditions are acceptable to the
CO and understood by the CO team & partners where relevant; If the contract is
directly with a donor in country, also review donor agreement for
acceptability and understanding by relevant staff;
⇗ Prepare and submit all required forms to SSC for award and sub grants setup
in the system e.g. fund code, project ID, top line budgets, activity ID,
etc.
⇗ Ensuring that Donor requirements related to grants and contracts’ financia
l management as well as various contractual obligations for each project
reporting deadlines, deadlines for submitting cash projections, audits,
evaluations, any other are fully understood by implementing teams and adhered
to;
⇗ Ensuring that CARE Staff and Partners fully understand what is expected of
them in managing grants and sub grants according to best practice and per CARE
and donor guidelines.
⇗ Monitoring compliance with best practice including carrying out visits to
sub offices and partners and monitoring reporting information managed through
a tracker shared with all relevant stakeholders and taking assertive
corrective action as required; reporting any difficulties to the appropriate
accountable manager
⇗ Maintains Grants Tracking Sheet updat ed at all times.
⇗ Maintains CO Chart of Account at FC, PID and AID, and Cat ID level
updated at all times;
Sub grants Management
To provide leadership in CO sub grants management from selection due
diligence processes, sub award contract processing and monitoring to close
out.
⇗ Liaising with CARE Program Coordinators and project Managers in order to
understand project implementation plans and potential partnering
requirements,
⇗ Ensuring that partners are selected in a transparent manner and according
to clearly agreed and documented Minimum Eligibility Requirements and other
key requirements, as per CARE policy;
⇗ Ensuring that assessments and documentation of organiz ational capacity
and due diligence have been carried out for all of CARE Uganda’s potential &
current partners, according to relevant policies and procedures; Occasionally
participates directly in these assessments;
⇗ Based on results from above assessment s, supports program teams to make
well informed, transparent and documented partners’ selection decisions for
submission to Decision Management Team DMC for approval;
⇗ Ensures results from assessments are used to develop organizational
capacity building plans of partners and oversee and document the
implementation of these plans during the life of the sub grant;
⇗ As Secretary of the CO Sub Grants Decision Management Committee DMC,
calls for quarterly DMC meetings, prepares information and analysis to be
presented to DMC, takes notes and ensures documentation of DMC meetings;
⇗ Keeping an updated tracker for the sub-award data base ensuring that all
sub-award payables and liquidations are monitored and reports shared with
relevant stakeholders.
⇗ Ensures sub grant agreement files submitted for DMC approval e.g. new MOU
to be signed, an amendment to be signed, etc. are complete including all
documents required as per policy;
⇗ Maintain a sub grants tracker Sub-grants dashboard for funds disbu rsed
and liquidations received & ensure an aging analysis of the remaining funds is
prepared on a monthly basis and follow up discussions with Program Managers;
⇗ Ensures partners’ financial performance is monitored and documented based
on an analysis of risks. Ensure in depth monitoring visits are conducted,
with a thorough review of transactions based on a sample and of supporting
documents; Identified issues to be immediately reported to supervisor and CO
SMT;
⇗ Keeps track of partners’ compliance with their reporting obligations and
immediately reports non-compliance to supervisor and SMT;
Internal and external Reporting
⇗ Prepare pipeline reports and pipeline budgets;
⇗ Prepara tion of Monthly grants and contracts Payable/Receivable Status
⇗ Provide Budget Holders with detailed Monthly Budgets versus Expenditure
Reports
⇗ Prepare portfolio analysis report monthly & critically examine expenditure
reports with budget holders and provide recommendations to address under
spending, overspending or unusual expenditure in relation to project phases
impact both in the short term and long term.
⇗ Ensure match is recorded internally and reports to budget holders and SMT
on match commitments’ fulfillment
⇗ Contribute to various management reports including relevant section of
COMFORT
⇗ External Reporting Donor Reports and Quality Review
⇗ Prepare donor reports and ensure their accuracy and timeliness as specified
in the Agreements, including match reporting when relevant;
⇗ Ensure narrative reports and financial reports are compliant with donor
requirements and are consistent with each other
⇗ Liaise with Budget Holders and provide recommendation to address any donor
budget overspending /under spending
Budget Preparations
⇗ Assist Program Staff in preparing detailed accurate budgets for new
proposals and ensure these budgets cover their fair share of SPC as per SPC
policy and budget guidelines;
⇗ When budgets involve bu dgets of local partners, support to local partners
to develop their budgets will be required;
⇗ Assist Program staff to prepare budget revisions when needed. It can be Non
Cost Extension or Cost Extensions;
⇗ Train program staff in accurate budgeting, understanding SPC policy,
⇗ When budgets include a match, support in listing match sources and mapping
the match to the budget;
CARE & Partner staff Capacity Building
⇗ Conduct continuin g refresher training to CARE and partner staff to
ensure all award terms and conditions are understood and implemented properly.
⇗ Conduct training to Budget Holders in use of PeopleSoft e.g. expenditure
report extraction, analysis and interpretation of the reports and use, chart
of accounts, etc. and in general sound grants and financial management;
⇗ Develop and oversee the roll-out of tools, training interventions, learning
materials and other strategies which will improve CARE and partner staff
capacity & compliance
⇗ As mentioned under responsibility 2, plays a critical role in developing
partners’ capacity building plans and overseeing progress against these
plans;
⇗ What about ensuring or supporting partners to come up with Risk registers
wi thin their organization as way of mitigating risks and training them on
how to put them in place
Performance management and supervision %
⇗ Communicating to the grants team a clear and exciti ng vision for the work
of CARE and for the role of the Unit
⇗ Ensuring that each member of the team fully understands the outcomes that
are expected of them and that they are aware of best practice in their areas
of technical specialism
⇗ Ensuring that wor k is planned and organized in a way which will meet the
needs of programs in the most cost effective manner possible;
⇗ Supporting team members to enable them to give of their best e.g. by
encouraging and praising good performance, mentoring, coaching, assisting
staff to prevent or resolve problems, providing resources, tools and equipment
⇗ Monitoring and reviewing performance and, in particular, setting goals and
conducting periodic appraisals of staff under supervision in a timely manner,
holding staff accountable for individual and team performance; taking decisive
action in the case of poor performance
⇗ Ensuring that staff are adequately trained, developed and well equipped
with t he relevant tools for their roles e.g. by analyzing staff training
needs, organizing the delivery of training or coaching, coordinating the
sharing of experience and facilitating acquisition of relevant tools.
⇗ Maintain cohesion and synergy between the gr ants and programs teams
through routine scheduled interdepartmental coordination meetings.
Promote Gender Equity and Diversity & Safeguarding Practices
⇗ Practice a behaviour that is consistent with CARE’s core values, a nd
promotion of gender equity and diversity goals; Plays a leadership role in
identifying and implementing initiatives that enhance CARE’s commitment to
gender and diversity.
⇗ As a Grants and Compliance lead, ensure that CARE Safeguarding policies and
p rocedures are adhered to by our partners and the staff that S/he
supervisors both directly or indirectly
⇗ Ensure that staff and related personnel under your jurisdiction are
familiar with the following organisational policies and procedures and can
identify when needed how these may have been breached; The CI Safeguarding
policy, Protection from Sexual Harassment, Exploitation and Abuse and Child
Abuse, The anti-discrimination and harassment policy, The code of conduct and
the organizations Values.
Any other duties
⇗ Maintains CO audit calendar updated and ensures audit companies are
procured in a timely manner, audits are completed and submitted in a timely
manner;
⇗ Being the Focal Point for the CO Self Con trol Assessment and monthly
Procurement Spot Checks
⇗ As requested by supervisor.

Competencies
⇗ Excellence Sets high standards of performance for self and/or others;
successfully completes assignments; sets standards of excellence rather than
having standards imposed; ensures interactions and transactions are ethical
and convey integrity.
⇗ Integrity Maintains social, ethical, and organizational norms; firmly
adheres to codes of conduct and ethical principles inherent to CARE.
⇗ Communicating with Impact Diplomatically, logically and clearly conveying
information and ideas through a variety of media to individuals or groups in
a manner that engages the recipient / audience and helps them understand and
retain their message.
⇗ F acilitating Change Supports and manages the change process at CARE
Uganda by developing a culture affirmative of change; encouraging others to
seek and act upon opportunities for different and innovative approaches to
addressing problems and opportunities; critically analyzing evolving and fluid
situations; facilitating the implementation and acceptance of change within
the workplace; actively engaging with resistance to change.
⇗ Strengthening Partnership Identifying and utilizing opportunities within
an d outside of CARE Uganda to develop effective strategic relationships
between one’s area and other areas/departments/units or external organizations
to achieve CARE’s objectives.
⇗ Management Excellence Makes the connection between values and performance.
Influences the performance of others, and ultimately, the performance of the
organization. Sets direction, coaches & develops, promotes staff wellness &
safety, practices & promotes compliance, models gender equity & diversity,
communicates effectively.
⇗ Developing Teams Using appropriate methods and a flexible interpersonal
style to help build a cohesive team; facilitates the completion of team goals.
⇗ Diversity - Promoting, valuing, respecting and fully benefiting from each
individual’s unique qualities, background, race, culture, age, gender,
disability, values, lifestyle, perspectives or interests; creating and
maintaining a work environment that promotes diversity.
⇗ Adaptability- Expected to well adjust with the country, the CO operating
environmen t and with the Project team to function effectively and
efficiently
⇗ Coaching - Ability to demonstrate to enhance skills and capacity of staff
working in the field and office for them continue to serve CARE in the future
program activities

Qualifications, Skills and Experience
⇗ The ideal candidate must hold a University degree in Accounting/finance,
accounting, or related area from a recognized institution;
⇗ Must be an active member of a profess ional body.
⇗ A post graduate Qualification in a related field is desirable
⇗ Training of Adaptive Planning ADP and People Soft or a related Financial
system
⇗ At least 7 years of demonstrated leadership experience in grants
management including significant experience working with USG and European
public donors. Experience working in relief and development contexts a plus.
⇗ Experience working in international NGO is desired;
⇗ Proficiency in Microsoft Office including and good skills in using
financial software applications
⇗ Fluency in English language and written communication;
⇗ Thorough understanding of financial accounting, reporting, and grants and
contracts management processes.
⇗ Solid knowledge of Key donor regulations and compliance requirements
USG,EU,ECHO,CIDA,UNDP,UNHCR
⇗ Solid Analytical and problem solving, financial trouble shooting and audit
experience
⇗ Excellent people management skills and inte rpersonal skills including the
ability to develop harmonious teams in a cross cultural context
⇗ Demonstrated ability to plan and monitor workflows and performance in a
complex environment
⇗ Ability to produce high quality work and balance competing priori ties
within demanding timeframes
⇗ Good understanding of fund accounting and financial analysis
⇗ Capacity building and facilitation skills
⇗ Excellent planning, organizational, analytical and decision making skills;
⇗ Demonstrated leadership ability to in spire and empower others;
⇗ Sound judgment, ability to work effectively with others at all levels;
⇗ Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS,
conceptual understanding of participatory approach and sustainable
development.
⇗ The ideal candidate should be an astute finance and grants professional
with very strong analytical skills, attention to details, ability to work
effectively under time pressure, very strong business partnering skills with
ability to influence senior staff, team player, proactive individual with
ability to offer structured guidance, ability to ensure that the right
priorities are set for the CO grants team, proficiency in English and Excel.
⇗ The ideal candidate for this role should have superior organizational
skills, great leadership qualities, and exceptional budgeting and monitoring
skills. He /She should be able to re-enforce relationships with donors, ensure
that grant programs operate efficiently, streamline grant administration, and
keep our organization fiscally sound.

How to Apply
All Candidates who are interested in the above job should submit an updated CV
and Application letter giving a day time telephone contact and names,
telephone contacts and email addresses of 3 three work related referees only
through our recruitment emailugarecruitment@care.orgclearly indicating the
job title in the email subject.

Deadline 13 th July 2020

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Jobs in Kampala Uganda Care International Jobs in Kampala Head Of Grants And Compliance Job Careers Jobs in Kampala at Care International Head Of Grants And Compliance Job Careers Employment opportunities Care International

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Brown Alex Tuesday, 7 July 2020 Care International Uganda Jobs Employment opportunities at Kampala Jobs in Kampala