Jobs in Abim at Catholic Relief Services (CRS)

Senior Administrative Off Jobs in Abim Uganda,Catholic Relief Services (CRS) Jobs in Abim Uganda. Senior Administrative Off Jobs in Abim at Catholic Relief Services (CRS).

Job Title ⇒ Senior Administrative Officer
Site ⇒ ugandajobss.blogspot.com
Organisation ⇒ Catholic Relief Services CRS
Duty Station ⇒ Uganda
Reports to ⇒ Head of Office

About US ⇒
Catholic Relief Services CRS is an international non-governmental
organization NGO supporting relief and development work in over 100
countries around the world. CRS carries out the commitment of the Bishops of
the United States to assist the poor and vulnerable overseas. CRS’ Catholic
identity is at the heart of our mission and operations; serving people on the
basis of need, regardless of creed, ethnicity or nationality. CRS works
through local church and non-church partners to implement its programs. CRS
has worked in Uganda since 1965, initially providing emergency assistance to
Sudanese refugees living in the north. Over the years, CRS has expanded its
programming to also address development needs in western, central and eastern
Uganda. CRS' projects in Uganda currently include agriculture, health,
microfinance, peace building and youth. CRS Uganda implements its programs
through partnerships with local organizations, including the Catholic Church,
other faith-based organizations and community entities for maximum impact and
sustainability.

About USAID Project:
CRS is leading a consortium of six implementing and technical partners to run
a five-year, $35 million USAID/FFP funded program called Nuyok to build
resilience to shocks, enhance livelihoods through improved food security and
nutrition and promote maternal and child health for vulnerable rural families
in four districts of Karamoja – Abim, Nakapiripirit, Nabilatuk and Napak.
Nuyok seeks to strengthen governance and gender equity, community capacity to
manage shocks and stresses, traditional and diversified livelihood
opportunities and nutrition and health including improved water, sanitation
and hygiene WASH of pregnant and lactating women, adolescent girls and
children under five years of age.

Job Summary ⇒ The Senior Administrative Officer will coordinate the
provision of responsive, effective, and efficient administrative services in
support of the Catholic Relief Services’ CRS mission to serve the poor and
vulnerable. You will help ensure stewardship of resources and a high-quality
service approach are integrated into administrative systems, policies, and
procedures.

Key Duties and Responsibilities ⇒
⇗ Coordinate and report on activities and required resources to ensure cost
efficient and quality service delivery from administrative support functions.
⇗ Help ensure administrative systems, processes, and policies are in line
with agency standards and donor and local law regulations.
⇗ Engage with relevant external stakeholders government officials,
landlords, service providers, etc. on assigned administrative matters and
help ensure required authorizations and documents are up to date.
⇗ Coordinate the efficient use of CP assets and rented facilities. Ensure
proper custody of CRS document archives, stationary, supplies, and sundries.
Monitor stock levels and ensure timely replenishment to prevent disruption in
the normal workflow.
⇗ Help ensure fully compliant asset management systems, records, and
reporting.
⇗ Help identify safety issues and ensuring a safe and sound work environment.
⇗ Coordinate the provision of travel and logistics support and services to
staff and visitors.
⇗ Coordinate event planning activities, including delegation visits,
trainings and workshops.
Assets, Inventory & Storage:
⇗ Support the management of the Administration function of the office
⇗ Support the liaison with key project staff to identify and plan for their
support needs ensuring
⇗ timely responses to requests for administrative support.
⇗ Maintain relationships with outside vendors hotels, printers, caterers,
etc., ensure transparent and fair deals with these vendors, and that all work
adheres to CRS procurement policy.
Fixed Assets Handling – Recording:
⇗ Maintain an accurate inventory of all CRS/Uganda assets, ensuring proper
numbering.
⇗ Ensure invoices, vouchers and all relevant purchase documents are filed.
⇗ Stick CRS property numbers on all assets at time of acquisition.
⇗ Ensure that all assets are recorded & labeled prior to dispatch to field
locations or assigning to staff.
⇗ Quarterly review files against the relevant checklist for accuracy and
completeness of records and filing i.e. label all files and maintain a
systematic filing list; open new files and recommend old files for closing;
file all documents promptly and retrieve them when requested.
⇗ Prepare Fixed Asset Notice form FAN in triplicates for purchases above
$5000.
⇗ Conduct physical verification of assets every six months – March &
September, reconcile master inventory and report to the Administration Manager
and Head of Office.
⇗ Ensure proper storage of goods
⇗ Regularly check stock records and ensure that they are updated on a regular
basis to reflect the movement of goods
⇗ Regularly check and ensure that the correct procedure and proper
documentation is carried out by all personnel requesting items from stock.
General Office Management:
⇗ Facilitate payment requests for service providers under Administration
department contracts
Office supply management
⇗ Receiving supplies and intra – program transfers to sub-
offices/implementing partners and beneficiaries
Records Management
⇗ Contracts Management for contracts under Administration
⇗ Manage service providers for equipment and office repairs including
electrical and plumbing
⇗ Lease management for offices, residences, guest house – Temporary housing
⇗ Organizing and allocating office space to ensure staff have sufficient and
comfortable workspace
⇗ Ensure cleanliness of the office and the compound
⇗ Ensure protection and staff property by supervising security guards,
servicing fire extinguisher, and equipping all premises and vehicles with
first aid kits
Fleet and Logistics Management:
⇗ Supervise Senior driver and manage the fleet team in the Moroto office
⇗ Monitor usage of fuel manage the central fuel contract with the selected
fuel supplier and complete monthly fuel consumption analysis report.
⇗ Ensure that all vehicles and motorcycles at Moroto office are in an optimal
operating condition and monitor performance standards of selected garages to
ensure value for money repairs
⇗ Prepare and follow weekly transport plans/travel matrix and route schedules
with relevant staff drivers and officers to ensure efficiency in staff
movements according to CRS transport policy.
⇗ Book staff accommodation in the field locations
⇗ Arrange and coordinate event management in the office including arranging
for meetings, trainings and workshops for the project staff.


Qualifications, Skills and Experience ⇒
⇗ The applicant for the Catholic Relief Services CRS Senior Administrative
Officer vacancy should hold a Bachelor's degree in Business Administration,
Economics, Social Sciences or relevant field
⇗ At least three years of work experience in administrative support
functions, with increasing responsibility. Experience with a local or
international NGO a plus.
⇗ Additional education may substitute for some experience.
⇗ Experience and proficient skills in MS Office package Excel, Word,
PowerPoint and
⇗ information management systems.
⇗ Good planning, organizational and time management skills
⇗ Strong customer service orientation with very good communication and
interpersonal skills
⇗ Ethical conduct and ability to maintain confidentiality
⇗ Proactive, resourceful, solutions-oriented and results-oriented
Agency-wide Competencies for all CRS Staff:
These are rooted in the mission, values, and guiding principles of CRS and
used by each staff member to fulfill his or her responsibilities and achieve
the desired results.
⇗ Trusting Relationships
⇗ Professional Growth
⇗ Partnership
⇗ Accountability

How to Apply ⇒
All candidates should Email a cover letter and CV only to
ugrecruitment@crs.org
Large files and/or scans of documents will lead to rejection of your
application, in the subject line of the email, copy and paste – SRADMINOFFICER
only
All applications that do not contain this exact subject line will be rejected
and not read
Only selected candidates that meet the requirements will be notified

Deadline: 7 th July 2020

Read and Apply Now Through

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Email⇒ugrecruitment@crs.org
URL⇒Link

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Senior Administrative Off Jobs in Abim Uganda,Catholic Relief Services (CRS) Jobs in Abim Uganda. Senior Administrative Off Jobs in Abim at Catholic Relief Services (CRS).

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Brown Alex Thursday 2 July 2020 Jobs in Abim Jobs in Catholic Relief Services (CRS) Uganda