Jobs in Uganda Uganda Association For Strengthening Agricultural Research In Eastern And Central Africa (ASARECA) Jobs in Uganda Procurement Assistant Job Vacancies Jobs in Uganda at Association For Strengthening Agricultural Research In Eastern And Central Africa (ASARECA) Procurement Assistant Job Vacancies Employment opportunities Association For Strengthening Agricultural Research In Eastern And Central Africa (ASARECA)
Job Title ⇒ Procurement Assistant Site ⇒ ugandajobss.blogspot.com
Organization ⇒ Association for Strengthening Agricultural Research in
Eastern and Central Africa ASARECA
Duty Station Entebbe, Uganda
Reporting to ⇒ Operations Manager
About US
The Association for Strengthening Agricultural Research in Eastern and Central
Africa ASARECA is a nonprofit sub-regional organization of the National
Agricultural Research Systems NARS of twelve countries Burundi, Democratic
Republic of Congo, Eritrea, Ethiopia, Kenya, Madagascar, and Republic of the
Congo, Rwanda, South Sudan, Sudan, Tanzania and Uganda. The core function of
the Association is coordinating and convening human, physical, financial and
institutional capital to implement Agricultural Research for Development
AR4D initiatives in the Eastern and Central Africa.
Job Summary ⇒ The Procurement Assistant will provide support for timely
implementation of the procurement process in accordance to the procurement
plan which will guarantee timely acquisition of goods, works and services
guided by the applicable provisions of the ASARECA Operations Manual. The
assignment shall initially be for a period of two years, renewable subject to
satisfactory performance and continued need.
Key Duties and Responsibilities
⇗ Support the Procurement Consultant in the Coordination Function for all the
procurement activities in the Secretariat and ensure that the procurement
guidelines are observed and adhered to at all stages of procurement process.
⇗ Support implementing departments/units to compile procurement requirements
and maintain a procurement register
⇗ Verify and make available documentation relating to procurement and
disposal activities of the organization for easy use by all interested parties
⇗ Support the development, preparation and update of Procurement and Disposal
Plan by the beneficiary Departments/Units, and monitor their implementation in
close liaison with supervisor
⇗ Verify that Procurement requests are in accordance to the approved
Procurement Plan.
⇗ Work closely with Beneficiary Departments/Units to ensure that Terms of
Reference or Technical Specifications are obtained in a timely manner
⇗ Participate in the preparation of bidding documents, request for proposals,
consultant’s shortlists and other documents based on relevant procedures for
the procurement of goods, Works and on consultant services and for the
selection of consulting services,
⇗ Manage issuance, receipt and opening of bids expressions of interest and
proposals from potential service providers, contractors and suppliers
⇗ Assist in organizing pre-bid or pre-proposal meetings and negotiation
meetings.
⇗ Participate in Evaluation exercises Expression of Interest, Quotations,
Bids and Proposals and ensuring adherence to procedures and guidelines
⇗ Prepare timely submissions for consideration/approval by the Procurement
Committee
⇗ Provide to the Finance department procurement documentation necessary for
effecting payment to service providers of the organization.
⇗ Support the contract management through monitoring orders of supplies,
goods and works, progress and delivery schedules and pointing out any
shortcomings in delivery, cost, quality and contract administration to the
Procurement Consultant
⇗ Prepare for review by the Procurement Consultant the procurement progress
reports, procurement monthly reports and procurement quarterly reports
⇗ Maintain complete procurement files and records including all
correspondence related to procurement activities and ensure that the records
are safeguarded and properly kept for future reference.
⇗ Under the Supervision of the Procurement Consultant, participate in
preparation of draft contract agreements for Procurement Committee’s clearance
and No Objection where necessary
⇗ Under the Supervision of the Procurement Consultant, assist in facilitating
the Post Procurement Reviews PPR exercise/Procurement Audits, and follow up
implementation of PPR/Audit recommendations
⇗ Assist the Procurement Consultant to Prepare, update and maintain the
Contract Register
⇗ Report immediately to the Operations manager any noted Fraud and Corruption
or Governance issues involving Staff, Bidders or Consultants.
⇗ Perform any other duties as may be assigned by the supervisor from time to
time
Qualifications, Skills and Experience
⇗ The ideal candidate must hold a Bachelor’s Degree in Procurement &
Logistics Management, Business Administration, Management or Finance.
⇗ At least three years progressively responsible experience in procurement
⇗ Working knowledge of procurement management in donor financed projects.
⇗ Good working knowledge of MS 365 Word & Excel, MS teams and SharePoint,
email application etc
⇗ Able to uphold and respect procurement ethics and to conduct activities
with integrity
⇗ A team player who demonstrates patience, flexibility and honesty
⇗ Be willing and able to meet tight deadlines and including working long
hours when required.
⇗ A self-starter, who is able to plan and manage his/her own work, takes
initiative and strives to meet deadlines.
⇗ Be able to work in a multicultural environment.
How to Apply
All interested applicants should submit application including detailed CV and
names and contact addresses of 3 referees to the attention Head, Human
Resource and Administration, ASARECA Secretariat, P.O. Box 765 Entebbe,
Uganda. hr@asareca.org
Deadline 20 th July 2020 by 500 pm
Read and Apply Now Through
style="displayblock"
data-ad-slot="2061445930"
Email⇒hr@asareca.org
URL⇒Link
Warning Never Pay money for getting a job.
Thank you very much for Visiting ugandajobss.blogspot.com website
Jobs in Uganda Uganda Association For Strengthening Agricultural Research In Eastern And Central Africa (ASARECA) Jobs in Uganda Procurement Assistant Job Vacancies Jobs in Uganda at Association For Strengthening Agricultural Research In Eastern And Central Africa (ASARECA) Procurement Assistant Job Vacancies Employment opportunities Association For Strengthening Agricultural Research In Eastern And Central Africa (ASARECA)
Thank you very much for Visiting ugandajobss.blogspot.com
0 Response to Procurement Assistant Job Vacancies Jobs in Uganda
Post a Comment