2 Administrative Assistant Usaid Project Job Vacancies Jobs in Uganda

2 Administrative Assistant Usaid Project Job Vacancies Jobs in Uganda Uganda,Pathfinder International Jobs in Uganda Uganda. 2 Administrative Assistant Usaid Project Job Vacancies Jobs in Uganda at Pathfinder International.

Job Title ⇒ Administrative Assistant - USAID / Uganda Family Planning
Activity FPA 2 Job Vacancies Site ⇒ ugandajobss.blogspot.com
Organization ⇒ Pathfinder International
Duty Station : Uganda

About US:
Pathfinder International is driven by the conviction that all people,
regardless of where they live, have the right to decide whether and when to
have children, to exist free from fear and stigma, and to lead the lives they
choose. Since 1957, we have partnered with local governments, communities, and
health systems in developing countries to remove barriers to critical sexual
and reproductive health services. Together, we expand access to contraception,
promote healthy pregnancies, save women’s lives, and stop the spread of new
HIV infections, wherever the need is most urgent. Our work ensures millions of
women, men, and young people are able to choose their own paths forward.

Job Summary ⇒ The Administrative Assistant is responsible for the
professional and efficient managing of visitors, telephone calls and messages,
as well as a variety of finance and general administration duties that support
the finance and administration functions of a Family Planning Activity Cluster
Office.

Key Duties and Responsibilities:
⇗ Receive and direct visitors at the reception and ensure they have been
given the necessary assistance.
⇗ Manage the Cluster Office switchboard – this includes answering, making
telephone calls for staff and taking clear messages
⇗ Ensure that the reception area is well maintained and kept orderly.
⇗ Receive and sort mail and deliveries; keep records of outgoing letters and
ensure use of the delivery book and dispatch outgoing pouches to other PI
field offices.
⇗ Manage the office stores and ensure all necessary office supplies are
available stationaries, kitchen and cleaning items.
⇗ Manage the meeting rooms booking log.
⇗ Support all Drivers in transport coordination by placing calls to staff and
to drivers and communicating status.
⇗ In close supervision of Office Assistant ensure office cleanliness is
maintained.
⇗ Raise all procurement requisitions, provide supportive documentation and
forward for approval.
⇗ Follow up with procurement staffs to ensure purchase orders are approved
and sent to respective vendors.
⇗ Ensure vendors bring in their invoices in time, supported and send to
finance for payment.
⇗ Performing any other duty assigned by supervisor.



Qualifications, Skills and Experience:
⇗ The ideal candidate must hold at least diploma qualification in front
office management or its equivalent; a Degree in Business Management is highly
desirable.
⇗ At least five years relevant work experience preferably in switchboard
management
⇗ Excellent interpersonal and communication skills and ability to relate to
people of diverse backgrounds
⇗ Ability to work well with others
⇗ Ability to represent Pathfinder to visitors
⇗ Good organizational and planning skills
⇗ Organization, Planning, Coordination and Multi-tasking: Advanced
organizational and planning skills, project planning and management skills.
Proven ability to set priorities, meet deadlines and multi-task with minimal
supervision. Proven ability to coordinate activities.
⇗ Writing and Editing: Ability to compose and edit correspondence, reports
and general documentation.
⇗ Filling and Records Maintenance: Ability to file and maintain records.
⇗ Functional Area Systems Expertise: Advanced knowledge of functional area
systems.
⇗ Onboarding: Ability to onboard new hires of business unit and process
required paperwork.
⇗ Software Applications: Advanced knowledge of Microsoft products, including
MS Word, PowerPoint, Excel, Access, Outlook. Advanced knowledge of functional
area specific software.
⇗ Project Management Planning and Management: Ability to plan and manage
cross-functional initiatives.
⇗ Analysis and Sound Judgement: Foundational analytical and trouble shooting
skills. Ability to make sound judgments. Ability to improve processes, promote
excellence and demonstrate accuracy and thoroughness.
⇗ Proven ability to write and speak using local language and English language
⇗ Communication: Advanced oral and written communication skills using
different forms of media. Ability to interact professionally with culturally
and linguistically diverse staff and clients
⇗ Sexual and Reproductive Health and Rights: Foundational knowledge of family
planning and reproductive health principles, practices and services, including
program strategies and indicators. Foundational knowledge of assigned business
unit's function and deliverables supporting sexual and reproductive health and
rights
⇗ Passion for Sexual and Reproductive Health Services: Demonstrated
commitment to family planning, reproductive health services, gender, maternal,
child health services, and eradication of harmful traditional practices
⇗ Influencing and Customer Service Skills: Ability to influence using
diplomacy skills with key stakeholders. Proven customer service skills
⇗ Self-Management and Teamwork: Ability to work independently or as a member
of the team, ability to be detailed-oriented and consistently accurate,
ability to manage stress effectively in a fast-paced environment, and ability
to quickly learn new systems, processes and procedures and adapt local
practices to global standards.
⇗ Confidentiality: Proven ability to maintain confidentiality on work-related
matters

How to Apply:
All Candidates who meet the above requirements should send a cover letter
indicating the job title in the subject line to the Human Resources Manager
USAID.- Uganda Family Planning ActivityFPA and a detailed CV indicating
current and expected gross salary, telephone contacts and three of the most
recent referees: preferably supervisors to ugandajobs@pathfinder.org

Deadline: 15 th July 2020

Apply Today Through

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Email⇒ugandajobs@pathfinder.org
URL⇒Link

Warning: Never Pay money for getting a job.

For more jobs in Uganda visit ugandajobss.blogspot.com website

2 Administrative Assistant Usaid Project Job Vacancies Jobs in Uganda Uganda,Pathfinder International Jobs in Uganda Uganda. 2 Administrative Assistant Usaid Project Job Vacancies Jobs in Uganda at Pathfinder International.

For more jobs in Uganda visit ugandajobss.blogspot.com

Brown Alex Wednesday 1 July 2020 Jobs in Pathfinder International Uganda jobs in uganda