Operations Officer Us Jobs in Arua

Operations Officer Us Jobs in Arua Uganda,Mercy Corps Jobs in Arua Uganda. Operations Officer Us Jobs in Arua at Mercy Corps.

Job Title ⇒ Operations Officer Site ⇒ ugandajobss.blogspot.com
Organization ⇒ Mercy Corps
Duty Station : Uganda
Reports to ⇒ The Head of Office

About US:
Mercy Corps is a leading global organization powered by the belief that a
better world is possible. In disaster, in hardship, in more than 40 countries
around the world, we partner to put bold solutions into action — helping
people triumph over adversity and build stronger communities from within.
Working in Uganda since 2006, Mercy Corps has applied market-driven solutions
to communities across the country, equipping individuals and households with
the knowledge, skills and confidence to generate improvements in their access
to markets, livelihoods, health, nutrition, and security, in order to improve
their overall resilience.

Job Summary: The Operations Officer responsible for leading the
operations function in Arua Office. Ensures to maintain the operation field
support function in a timely manner. The operations officer oversees all
arrangements and coordination for program support logistical duties.

Key Duties and Responsibilities:
Procurement management:
⇗ Responsible for the daily coordination of Mercy Corps Program procurement
activities;
⇗ Ensure that Mercy Corps procurement policies and formats are properly used.
⇗ Contribute to the overall program planning and implementation process.
⇗ Assists program and support staff on creating clear and understandable
purchase requests PR and other documentation;
⇗ Collects quotations and bids from the market for PRs as assigned – as per
Mercy Corps standards and formats;
⇗ Interact with contractors, in coordination with the Programs and Operations
departments of West Nile.
⇗ Prepare the required documentation of supplies and transactions as to MC
standards.
⇗ Preparation of status reports on deliveries for programs, office management
and recipient of supplies.
⇗ Maintain thorough procurement files as outlined in the MC procurement
policy;
⇗ Maintain the filing of both hard copy and soft copy of the ongoing and
complete purchase requests with all the supporting documents as required by
the Mercy Corps Procurement Policy;
⇗ Ensure the timely and well documented delivery of supplies and services to
respective MC Uganda field offices in coordination with the field-based
logistics officers.
⇗ Interacts with suppliers according to MC standards.
⇗ Compliance checks in relation to Procurement manual and Donor requirement,
RPS On-Demand, segregation of duties, Referencing, AAM, Donor waivers, etc.
⇗ Facilitate Procurement Committee meetings and be part of this working
committee on sealed quotation procedure, tender preparation, opening,
evaluation and award process. Operations Officer responsible for documenting
all committee meeting minutes and decisions and get required approvals.
⇗ Manage the PR Master list for West Nile and make updates, on an ongoing
basis.
⇗ Provide Orientation on Procurement procedures from time to time to new
recruits and Programs in line with MC policy.
⇗ Conduct market surveys for prices and maintain a list of prices for
commonly purchased items in all Program areas of operation.
⇗ Maintain an updated Vendor database with all relevant details, legal
status, tax clearance status, etc.
⇗ Conduct site visits for construction related procurements in collaboration
with engineers and other program staff to verify services performed, materials
and other direct deliveries made to beneficiaries.
⇗ Sensitize vendors on Mercy Corps procurement procedures and advocate for
high levels of integrity.
⇗ Processing payments for completed procurements ensuring acknowledgement in
terms of GRNs, Completion Certificates and waybills are completed by relevant
staff.
⇗ Complete Master Service Agreement MSA tenders and processes, and update
MSA database.
⇗ Work with requestors on in ensuring services and contracts are delivered
according to agreed terms and condition
⇗ Draw, check and update service contracts, as well as update the respective
contracts databases periodically.
Security Management
⇗ Ensure compliance with security procedures and policies as determined by
country program management.
⇗ Proactively ensure that the team operate in a secure environment and are
aware of policies.
⇗ Be Security Focal Point for Arua and West Nile region. As Security Focal
Person, coordinate with District Security officers; organize levies as needed
for field trips.
⇗ Ensure that security incident reports are completed and filed including
all vehicles’ related incidents.
⇗ Ensure that accident reports are completed and filed.
Administration
⇗ Ensure administrative systems are implemented as described in the Field
Administration Manual.
⇗ Oversee facility management, including housing and office leases; ensure
that security standards are maintained at all premises.
File Maintenance:
⇗ Maintain be updated, organized, clearly marked, and complete operations
files.
⇗ Pipeline prospectus reports for all good/commodities request by MC in for
West Nile office or program, produced and filed by field office or program.
⇗ Manuals, documentation, receipts, shipping documents, and other critical
information such as passwords or programming is to be safely kept
Field Asset Management
⇗ Oversee tracking of all assets and inventory
⇗ Ensure all aspects of asset management including maintenance of asset
register and investigation of missing assets.
⇗ Ensure all the items bought that falls under Asset category according to MC
Policies are properly registered on the Asset Register with all the required
information
⇗ Monitor if the register is properly maintained and it matches with the
decentralized softcopy.
⇗ Every six months review and physically crosscheck the Asset Register with
the assets to ensure the asset tags are available on the assets and update the
assets condition – depreciation if applicable.
Warehouse management
⇗ Ensure that the Mercy Corps warehouse formats, policy and procedures are
followed.
⇗ Ensure the smooth operation of warehouses in compliance with security
procedures, health and safety, maintain the warehouse in a clean and tidy
state
⇗ Ensure that report of monthly stocks, end of grant stocks, fiscal year
physical counts and other physical counts are prepared.
⇗ Ensure that physical and electronic copies of inventory are maintained as
per formats and forms provided in the Warehouse Manual.
Fleet management
⇗ Ensure that all vehicles are safe and road-worthy. Ensure that all vehicles
have proper on-board vehicle documentation. Maintain administrative vehicle
files for each vehicle.
⇗ Ensure the continuous tracking of vehicle log-sheets; responsible for
monthly compilation of fuel consumptions.
⇗ With the Operations Assistant, schedule vehicle usage to meet programmatic
and operational needs. Maintain vehicle movement board daily. Oversee and
ensure proper use of the vehicles.
⇗ Oversee fuel consumption purchase and tracking including coordination with
gas stations
⇗ Ensure maintenance of vehicles service and repairs of cars and bikes are
done in a timely manner.
⇗ Ensure that tracking of vehicle expenses is in accordance with procurement
policy.
⇗ Coordinate with Human Resources to ensure proper tracking of drivers/Guards
HR files.
Organizational Learning
⇗ As part of our commitment to organizational learning and in support of our
understanding that learning organizations are more effective, efficient and
relevant to the communities they serve, we expect all team members to commit
5% of their time to learning activities that benefit Mercy Corps as well as
themselves.
⇗ Accountability to Beneficiaries
⇗ Mercy Corps team members are expected to support all efforts toward
accountability, specifically to our beneficiaries and to international
standards guiding international relief and development work, while actively
engaging beneficiary communities as equal partners in the design, monitoring
and evaluation of our field projects.


Qualifications, Skills and Experience:
⇗ The ideal candidate must hold a bachelor’s degree in Procurement and
Logistics Management, Business Management, or a closely related field.
⇗ At least three years’ experience in logistics, procurement, fleet
management and warehousing with international NGOs is an asset.
⇗ Strong organizational skills, ability to maintain the procurement and
logistics filing system, ability to interact effectively with international
and national personnel, adaptability to unanticipated circumstances.
⇗ Microsoft Office computer skills and experience with using email.
⇗ Proven ability to solve problems independently without supervision
⇗ Ability to communicate in English
⇗ The successful candidate will be capable of multi-tasking, rapid decision-
making, have initiative, drive and a lot of energy, as well as high emotional
intelligence, constructive mentoring skills and proven experience with
capacity building.
⇗ S/he will be committed to long-term program sustainability and the delivery
of high-impact activities at the community level. Successful Mercy Corps team
members have a strong commitment to teamwork and accountability, thrive in
evolving and challenging environments, and make effective written and verbal
communication a priority.

How to Apply:
All candidates who wish to join Mercy Corps in this capacity should apply
online at the link below.

Click Here
]https://recruiting2.ultipro.com/MER1024MERCY/JobBoard/df92509c-10a2-4fc7-9d8c-ddae2a94d9fc/OpportunityDetail?opportunityId=164d4f49-6797-43ee-b97c-f3e509d39704


Deadline: 3rd July 2020

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Operations Officer Us Jobs in Arua Uganda,Mercy Corps Jobs in Arua Uganda. Operations Officer Us Jobs in Arua at Mercy Corps.

Thank you and dont forget to visit again ugandajobss.blogspot.com

Brown Alex Wednesday 1 July 2020 Jobs in Arua Jobs in Mercy Corps Uganda