Jobs in Kampala Uganda Global Water Partnership (GWP) Jobs in Kampala Finance & Administration Jobs in Kampala at Global Water Partnership (GWP) Finance & Administration Employment opportunities Global Water Partnership (GWP)
Job Title ⇒ Finance & Administration Specialist
]https//www.theugandanjobline.com/
Organisation ⇒ Global Water Partnership GWP
Duty Station ⇒ Kampala, Uganda
Reports to ⇒ Regional Coordinator
About US ⇒
The Global Water Partnership GWP is a worldwide network which has since 1996
successfully supported countries in their efforts to implement a more
equitable and sustainable management of water resources. GWP comprises 3,000+
partner organizations in over 180 countries. Our network of 65+ Country Water
Partnerships and 13 Regional Water Partnerships convenes, and brokers
coordinated action by government and non-government actors. A long-time
advocate for integrated water resources management, GWP draws on
implementation experience at the local level and link it across our Network
and to global development agendas.
Job Summary ⇒ The overall responsibility of GWPEA Financial Specialist
includes but not limited to the financial accounting and reporting; cash flow
forecasting, financial management, and reporting on GWPEA finances. The
position is primarily responsible for all the GWPEA finance management. He /
she will be working under the day-to-day supervision of the GWPEA Regional
Coordinator, and working regularly and collaboratively with the Host
Institution Finance Department, GWPSA NPC and the GWPO – Senior Financial
Specialist in handling financial issues.
Key Duties and Responsibilities ⇒
Financial Record keeping and updates of the Financial Management System on
a daily basis, verify and update the accounting application/software with
receipts and payments
⇗ Maintain and update the GWPEA financial records to facilitate review and
audit of the same by the external
⇗ Manage travel advance requests and travel expenditure accounting reports
and process the clearing journals into the accounting application/software.
⇗ Serves as GWPO liaison on financial procedures, reporting and policies;
⇗ Prepares monthly expense statements for GWPEA management and ensures
correct budget lines used and expenditure is within budget;
⇗ Ensure proper maintenance and filing of all financial records, contracts
and outputs contract deliverables
⇗ Ensures effective processing of payments in a timely manner;
Financial administration and reporting- all stakeholders
⇗ Working with the Host Institution, by the 15th of every month, prepare and
submit to the GWPEA Regional Coordinator, the monthly reconciliations of
accounts for all profit and loss and balance
⇗ Working with the Host Institution prepare the consolidated regional
quarterly financial reports that includes quarterly reports from the
⇗ By 20th day following each quarter, submit GWPEA financial accountability
reports to GWPO in the required
⇗ Participate in GWPEA Steering Committee meetings to present the regional
financial overview, handle payments relating to the per diems and allowances
of participants as appropriate
⇗ Within 20 days after the financial year, prepare and reconcile the GWPEA
year-end financial statement with supporting schedules in preparation for
external audit.
⇗ Prepare donor accountability reports as per the financing
⇗ Ensure adherence to GWP policies, including the GWPO Financial Guidelines,
Travel Policy and Anti-Corruption/Fraud
⇗ Ensure adherence to NBI Procurement Rules
⇗ Ensure proper segregation of duties and delegated authorities signatures
are followed for all
⇗ Working with the Host Institution, facilitate GWPEA external audits,
including the annual audits of GWPEA at RWP and CWP
⇗ Be the liaison person between Host institution and GWPEA Office on all
financial matters, payments, reports and queries, ensuring accurate data entry
into the financial
⇗ Perform monthly reconciliations to ensure that the financial records at
GWPEA Secretariat is the same with the financial records at the Host
Institution
⇗ Support and advice the Regional Coordinator on financial decision
⇗ Provides financial accounting/management support to GWPEA CWPs through
their host institutions, including monitoring their expenditures
⇗ Train CWP staff on financial reporting and requirements
⇗ Work with the Host Institution to ensures compliance with country statutory
and tax obligations
⇗ Ensure the legal and financial aspects for all contracts, MoU and
agreements comply with the accounting procedures and funders’ specifications
⇗ Review and amend operational procedures and guideline with each lesson
learnt in the implementation Conduct internal audits for the accredited CWP
where GWPEA has projects running.
Budget preparation and administration
⇗ Spearhead the GWPEA annual budget preparation including LRF project budgets
and consolidation
⇗ Verify and confirm eligibility and budget availability for all GWPEA
payments in accordance with funder
⇗ Working with the Host Institution, provide monthly budget to actual
reports, and alert the Regional Coordinator of the remaining
Vendor management and liaison
⇗ Ensure that all payments of GWPEA clients and vendors are processed and
paid in a timely manner.
Cash and cash flow management
⇗ Update and present GWPEA budgeted expenditures and cash flow forecast
monthly or as may be
⇗ Verify and confirm monthly petty cash reconciliations and cash count with
every subsequent
⇗ Be the bank liaison person on all GWPEA bank
⇗ Ensure prudent financial management arrangements are in place with the CWPs
for the transfer Prepare funding requests supported by cash flow
⇗ Acting as an agent for all GWPEA bank accounts to ensure the timely payment
of dues for all GWPEA activities
Payroll management
⇗ Process GWP payroll by the 20th of every month and ensuring that all staff
have received their pay slips are signed individually by the end of the
Administrative Oversight and Support
⇗ Oversight and support for the administrative function of the GWPEA
Secretariat including stores and asset management, procurement, logistical
arrangements for meetings and events,
⇗ Undertakes additional tasks as requested by the Regional Coordinator in
order to ensure the smooth running of the GWP goals and operations
Qualifications, Skills and Experience ⇒
⇗ The ideal candidate must hold a Degree in Finance, Accounting, or any other
related degree in business studies from a recognised Professional
qualifications from any internationally recognized accountancy bodies e.g.
CPA, ACCA, ACA, CIMA, CFPA, etc. is a must..
⇗ Post qualification experience of at least 5 years in accounting and
financial management.
⇗ Proven computer literacy, in MS Office and window- based applications and
working knowledge of computerised accounting
⇗ Experience working with accounting systems such as SAGE Pastel is required
or any other financial management
⇗ Experience in tracking the financial progress of projects, handling funds
from donors, and reporting in multiple exchange rates will be an
⇗ Excellent verbal and written communication skills in
⇗ Proficiency in computer applications such as word processing, spreadsheets,
accounting packages, email, internet and the workflow process
⇗ Ability to maintain high standards of integrity; establish straightforward,
productive relationships; treating individuals with fairness and respect,
demonstrating sensitivity for ethnic, cultural and gender differences
⇗ Strong communication and presentation skills including ability to develop
proposals, concept papers, position papers as well as write reports and
prepare relevant publications
⇗ Risk management and audit
⇗ General fraud prevention
⇗ Problem solving and analysis.
⇗ Ability to project and uphold Independence of
⇗ Attention to Initiative and self-drive for high quality
How to Apply ⇒
All interested and suitably qualified individuals should submit their
applications electronically to the Executive Director at
gwpvacancy@nilebasin.org. Application/cover letters clearly indicating the
title of the position and accompanied by detailed curriculum vitae should
reach the Executive Director
Please don’t attach scanned copies of your Academic & professional
certificates and testimonials, you will be requested to submit them when you
are shortlisted for Interviews. Please clearly indicate a minimum of three
referees and two former employers excluding the current employer with their
full addresses and contacts Telephone and emails.
Deadline 31st December, 2020 by 200 pm.
Send your Application Through
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Email⇒gwpvacancy@nilebasin.org
URL⇒Link
Warning Never Pay money for getting a job.
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Jobs in Kampala Uganda Global Water Partnership (GWP) Jobs in Kampala Finance & Administration Jobs in Kampala at Global Water Partnership (GWP) Finance & Administration Employment opportunities Global Water Partnership (GWP)
Thank you and dont forget to visit again ugandajobss.blogspot.com
Tuesday, 29 December 2020
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