Ministry Of Public Service Uganda 4 Personal Secretary Job Jobs

Jobs in Kampala Uganda Ministry Of Public Service Jobs in Kampala 4 Personal Secretary Job Jobs in Kampala at Ministry Of Public Service 4 Personal Secretary Job Employment opportunities Ministry Of Public Service

Job Title ⇒ Personal Secretary Special Grade] 4 Job Opportunities
]https//www.theugandanjobline.com/
Organisation ⇒ Ministry of Public Service
Duty Station ⇒ Kampala, Uganda
Reference ⇒ HRM 77/266/02
About US ⇒
Ministry of Public Service MoPS is mandated to lead the continuous
development of the Public Service of Uganda through the design and
implementation of effective Policies, Systems, and Structures that provide for
an effective and harmonised Public Service.
Key Duties and Responsibilities ⇒ The incumbent will be responsible to the
Senior Personal Secretary for performing the following duties-
⇗ Drawing up and monitoring programmes, activities and appointments;
⇗ Taking dictation, accurately transcribing and presenting accurate and error
free work;
⇗ Attending to callers either in person or on telephone;
⇗ Preparing reports, presentations and minutes;
⇗ Ensuring timely responses to inquiries and correspondences to and from the
office;
⇗ Organizing meetings, workshops and taking minutes and conveying decisions
of such meetings to relevant Officers/Offices;
⇗ Ensuring that relevant documents from meetings and speeches are produced on
time;
⇗ Drafting letters of routine nature;
⇗ Ensuring cleanliness and orderliness of the office;
⇗ Managing records in accordance with established security and records
management procedures;
⇗ Requisitioning and managing office stationery and equipment;
⇗ Receiving and dispatching mail;
⇗ Supervising the Secretarial and Support Personnel for the Office;
⇗ Any other duties as may be assigned from time to time.

Qualifications, Skills and Experience ⇒
⇗ Applicants should be Ugandans in possession of; EITHER An Honours
Bachelor’s Degree in Secretarial Studies or its equivalent from a recognized
University/ Institution. OR An Ordinary level Certificate with at least two
2 credits including English language and 3 passes. A UNEB Certificate or
Diploma in Secretarial Studies or equivalent qualifications from a recognized
institution with the following subjects Business Communication Stage III,
Typewriting Stage III 50wpm, Shorthand Stage II 80/90wpm, Office Practice
Stage II / Secretarial Duties II.
⇗ At least three 3 years working experience as Stenographer Secretary in
Government.
⇗ Age 21 years
How to Apply
Applications are invited from suitably qualified serving Public Officers,
dully appointed and confirmed by Appointing National Service Commissions in
Ministries and Local Governments, to fill Vacant Posts.
Applicants are advised to -
⇗ Apply ON-LINE., Click Here
]https//vacancies.psc.go.ug/ors/Advert/Details/4565
⇗ Scan and submit relevant documents ‘O’ Level, ‘A’ Level, Degree and
Professional Documents, copies of letters of appointment, confirmation and
promotion on-line.
⇗ Each attachment must not exceed a limit of 1MB and only portable documents
format PDF is allowed.
⇗ Print an Extract of PS Form 3 2008, Download Here
]https//psc.go.ug/sites/default/files/downloads/PSC%20FORM%203.pdf and
obtain recommendation from the Responsible Officer. Scan the recommendation
together with the rest of the documents and submit online.
Deadline Wednesday 6th January, 2021.

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