Jobs in Kampala at East African Medical Vitals Limited (EAMVL)

Jobs in Kampala Uganda East African Medical Vitals Limited (EAMVL) Jobs in Kampala Fresher Records And Archives Officer Jobs in Kampala at East African Medical Vitals Limited (EAMVL) Fresher Records And Archives Officer Employment opportunities East African Medical Vitals Limited (EAMVL)

Job Title ⇒ Records and Archives Officer
]https//www.theugandanjobline.com/
Organisation ⇒ East African Medical Vitals Limited EAMVL
Duty Station ⇒ Kampala, Uganda
Reports to Human Resource and Administration Manager.
About US ⇒
East African Medical Vitals Limited EAMVL is setting up a state-of-the-art
medical consumables manufacturing plant in Namanve Industrial Park, with the
aim of supplying the East African and COMESA markets with affordable and good
quality sundries that include medical gloves and syringes.
Job Summary ⇒ The Records and Archives Officer will be responsible for
supporting records management activities like providing information on paper
records management procedures to department staff, coordinating records
scheduling work and tracking the scheduled transfer, retention and disposal of
records whose shelf-life has expired. He/she will also assist in the day to
day operations of the Registry and effectively manage the storage, retrieval
and safety of records in the Records Office.

Key Duties and Responsibilities ⇒
⇗ Create and maintain databases to ensure real time retrieval of information.
Assist in auditing records and records systems
⇗ Receive, register, open and classify mails and other documents that come in
the registry and enter the relevant registers.
⇗ Develop systems for mail management in order to facilitate their timely
delivery. Route information, mails and correspondence to officers responsible
for action. Conduct weekly file tracking and reconciliation
⇗ Manage the process of retention and disposition of records.
⇗ Assist in the planning and budgeting for the records office
⇗ Support the development and review of records policies and records
procedure manuals
⇗ Provide advisory knowledge on records management in different departments
⇗ Manage an electronic records management system.
⇗ Advise on filing system
⇗ Assemble flimsy copies of files for consultation to listed officers
⇗ Weed out inactive files i.e. old closed volumes, etc
⇗ Dress/redress files with torn covers
⇗ Maintain up-to-date register of files and file index books
⇗ Give file numbers to file searchers
⇗ Review pending correspondence and list files required for filling
⇗ Sort outgoing correspondence in accordance with instructions or established
means of dispatch
⇗ Check files in the cabinet/rack periodically to ensure proper order and
neatness
⇗ Draft acknowledgement letters on matters related to mail clearing
⇗ Enter records information in the relevant manual registers, computer
databases or systems
⇗ File correspondences in appropriate files and cross referencing
⇗ Make copies of correspondence to relevant files and attend to them whenever
necessary
⇗ Be In-charge of all dispatches, flimsy files and franking machines;
⇗ Receive and distribute official publications according to standing
instructions;
⇗ Prepare records section quarterly reports
⇗ Hold records section meetings as required
⇗ Prepare schedules, statements and other information for management decision
making and audit them in and check dates and signatures
⇗ Perform any other duties as assigned from time to time by the supervisor


Qualifications, Skills and Experience ⇒
⇗ The applicant should preferably hold a Bachelor's Degree in Library and
Information Science or Records and Archives Management from a recognized
university.
⇗ A postgraduate qualification in Library and Information Science and any
other professional qualification in this field will be an added advantage.
⇗ At least three years of relevant working experience in a reputable
organization.
⇗ Computer literacy skills
⇗ Ability to work independently and as part of a team
⇗ Good oral communication and interpersonal skills
⇗ Efficiency and discretion
⇗ Honesty and integrity
⇗ Flexibility and reliability
⇗ Respect and professionalism
⇗ Innovativeness and transparency
⇗ Time management and multitasking
⇗ Excellent analytical, detail-oriented and numerical skills
⇗ Ability to research, analyse and communicate complex information
⇗ Effective planning and scheduling skills and good evaluation and review
skills
⇗ Possession of leadership and managerial skills
⇗ Ability to work well under pressure
⇗ Knowledge of the Ugandan laws on information and records

How to Apply ⇒
If you meet the above specifications and beyond, email your Detailed CV with 3
recognizable reference persons to recruitment@eamedicalvitals.com

Deadline 7 th December 2020

Apply Today Through

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Email⇒recruitment@eamedicalvitals.com
URL⇒Link

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Jobs in Kampala Uganda East African Medical Vitals Limited (EAMVL) Jobs in Kampala Fresher Records And Archives Officer Jobs in Kampala at East African Medical Vitals Limited (EAMVL) Fresher Records And Archives Officer Employment opportunities East African Medical Vitals Limited (EAMVL)

Thank you and dont forget to visit again ugandajobss.blogspot.com

Brown Alex Thursday, 24 December 2020 East African Medical Vitals Limited (EAMVL) Uganda Jobs Employment opportunities at Kampala Jobs in Kampala