Uganda Jobs Uganda Program Support Officer (2 Job Vacancies) Jobs

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Program Support Officer 2 Job Vacancies

Job Summary ⇒ GOAL Uganda is looking to recruit Two 2 enthusiastic,
organised, and motivated individuals to provide administrative and logistical
support to the Programme Department, contributing to Programme Team
administration and coordination, resource mobilisation and new business
development as well as supporting the reporting and grant compliance process
for active projects. The Programme Support Officers PSO will work with
the Assistant Country Director – Programmes, and interact with senior
programme department leads, the Country Director, key stakeholders in the
Systems Department, as well as in Finance.
The Programme Department includes four key thematic areas WASH, Food Security
and Livelihoods, Nutrition and Health Systems Strengthening. It also includes
monitoring, evaluation, accountability and learning MEAL and communications.
Note that this position is contingent on funding.

Key Duties and Responsibilities
Resource Mobilisation and New Business Development
Undertake regular funding opportunity reviews and scanning to identify
relevant opportunities
Produce one-pagers on relevant opportunities to share with Country Funding
Support Unit
Keep the Opportunity and Submission Tracker up to date and accurate
Produce and monitor grant timelines and submission checklists for funding
opportunities that move towards full proposal development
Take, circulate and properly file notes from Country Funding Support Unit
meetings and proposal development meetings and follow-up on actions
Provide ad-hoc support to proposal development; to include desk research,
drafting Head Office Concept Notes, coordinator internal and external
stakeholders and other
Support drafting of briefs and overviews of individual projects, programmes
and approaches for use internally and externally
Grant Monitoring and Reporting
Produce Grant Cover Sheets for all new grants and circulate to Finance,
Internal Audit/Compliance, MEAL, Programmes and Systems departments
Plan and ensure attendance at grant opening, midterm review and closing
meetings
Maintain and update the reporting, invoice and grant compliance tracker
Circulate monthly reminders and reporting timelines for upcoming report
deadlines to Finance, Programmes, MEAL, HQ Uganda Desk Officer and other HQ
department focal points
Take, circulate and properly file notes from Project/BMT and Programme Review
Meetings and support the logistics of those meetings
Support in our partner on-granting processes including coordinating their
onboarding and monitoring and tracking progress once onboard
Support the completion of partner and donor reports, including coordinating
their development with Programmes, Finance and MEAL focal points, reviewing
for quality, undertaking copy editing and formatting and check for overall
adherence to donor reporting and contractual guidelines
Ensure donor correspondence and key information is filed in appropriate
folders
Provide ad-hoc support to other donor communications and material development
as needed
Project and Programme Implementation Support
Maintaining Programme Team trackers for the Programme Department’s quarterly
and annual KPIs and deliverables
Planning and booking key internal team meetings
Submit requests and follow paperwork to support implementation of activities
for selected projects as needed
Track and follow-up on requests to the Team from the ACDP
Administrative and Workflow Support
Record minutes and actions from all meetings attended, circulating and saving
notes and updating the Action Tracker, in a timely way
Champion the use of Sharepoint and Teams, acting as a positive example and
resource to support all staff to use these vital organisational platforms
Ensure all folders are up to date, new folders and folder structures and Teams
Channels are set up in a timely way, and relevant people have access links
Ensure all Departments have timely access to relevant documents, including
contracts, reports, meeting minutes and key actions, to support country
programme compliance and coordination
Support Programme Team to submit required paperwork and file documents
Internal and Head Office Communications
Support weekly Country Programme reporting, circulation in-country and
fortnightly submission to HQ
Prepare country message sheets, facts sheets and talking points
Respond to ad-hoc requests from HQ that may arise or through the general
Uganda email
Respond proactively to requests from HQ for document or information requests
Other tasks as identified


Qualifications, Skills and Experience ⇒ To be successful in this role, you
will need
Undergraduate degree in Development Studies, Social Sciences or a related
discipline
Experience in fundraising and resource mobilisation an advantage
Experience in grant management and donor reporting an advantage
Understanding of the Uganda political, social, economic and development
environment
Excellent experience in use of Word, Excel, Outlook, Microsoft 365, good
typing skills and general computer literacy
Excellent verbal and written good communication skills in English
Ability to work under pressure and prioritise different tasks in a changeable
environment
Ability to work both independently and within a team
Assertive, but able to keep good relations, strong interpersonal and
relationship building skills
Flexible and hardworking and wiling to sometimes work long hours or in remote
locations to meet the needs of the Programmes Team.

GOAL
Established in 1977, GOAL is an international humanitarian agency, with a
global team of 2,400 personnel, dedicated to alleviating the needs of the most
vulnerable communities. Currently operating in 13 of the world’s most
vulnerable countries, GOAL delivers a wide range of humanitarian and
development programmes, ranging from humanitarian relief in disaster
situations, to focusing on nutrition, food security, and building greater
resilience and sustainable livelihoods.

General description of the country programme
GOAL has a Staff Code of Conduct and a Child Protection Policy, which have
been developed to ensure the maximum protection of programme participants and
children from exploitation. GOAL also has a confidentiality policy ensuring
the non-disclosure of any information whatsoever relating to the practices and
business of GOAL, acquired in the course of duty, to any other person or
organisation without authority, except in the normal execution of duty. Any
candidate offered a job with GOAL will be expected to adhere to these policies
any job offer made is also subject to a range of background checks. GOAL is an
equal opportunities employer.

How to Apply
Interested applicants who meet the requirements should submit their
applications by email with at least 3 reference contacts current or former
Line Manager from the last three employers and daytime contact number to;
The Human Resource Manager, GOAL recruitment@ug.goal.ie indicating the title
“Program Support Officer” in the subject line by 1st January 2021. PLEASE DO
NOT ATTACH CERTIFICATES
Deadline 1 st January 2021

Apply Through

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Email⇒recruitment@ug.goal.ie
URL⇒Link

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Jobs in Uganda Uganda Uganda Jobs Jobs in Uganda Program Support Officer (2 Job Vacancies) Jobs in Uganda at Uganda Jobs Program Support Officer (2 Job Vacancies) Employment opportunities Uganda Jobs

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Brown Alex Tuesday, 22 December 2020 Employment opportunities at Uganda jobs in uganda Uganda Jobs Uganda Jobs