Jobs in Kampala Uganda Infectious Diseases Institute (IDI) Jobs in Kampala Entry Level Rec Administrator Jobs in Kampala at Infectious Diseases Institute (IDI) Entry Level Rec Administrator Employment opportunities Infectious Diseases Institute (IDI)
Job Title ⇒ REC Administrator ]https//www.theugandanjobline.com/
Organization ⇒ Infectious Diseases Institute IDI
Duty Station Kampala, Uganda
Vacancy Code ⇒ REC-001
About US ⇒
The mission of the Infectious Diseases Institute IDI is to “Strengthen
Health Systems in Africa with strong emphasis on Infectious Diseases through
Research and Capacity Development”. IDI has six operational areas through
which it works to achieve its mission Prevention, Care and Treatment,
Training, Research, Laboratory services including the CAP-certified IDI Core
Lab & Translational Lab, Global Health Security and Health System
Strengthening Programmes.
Job Summary ⇒ The REC Administrator is instrumental in supporting the IDI-
REC operations to meet its primary responsibility of protecting the rights,
safety and welfare of human research participants. The REC Administrator will
serve as the IDI-REC interface for research participants, Investigators,
Sponsors and regulatory agencies i.e., UNCST and NDA. S/he will assist in
planning and ensuring that pre-established work scope, study protocols, and
regulatory/ethical requirements are followed.
Key Duties and Responsibilities ⇒
Ensure that submitted research protocols are reviewed efficiently and
consistently in line with national ethical regulations and guidelines by
⇗ Having thorough knowledge of and ability to apply national regulations and
guidelines and IDI-REC procedures.
⇗ Overseeing the accurate and timely processing, tracking, and filing of
submissions to
⇗ and actions by the IDI-REC.
⇗ Effectively communicating with Investigators, Sponsors, REC Chairperson,
and IDIREC members.
⇗ Obtaining and distributing information required for REC Chairperson or IDI-
REC review, maintaining files, preparing and distributing minutes.
⇗ Assigning new protocols to IDI-REC members based on known or potential
conflicts
⇗ as well as REC member expertise.
⇗ Compliance with submission requirements outlined in IDI-REC SOPs.
Maintain accurate records of IDI-REC actions by
⇗ Recording meeting minutes in sufficient detail to document IDI-REC
deliberations.
⇗ Documenting communications with Sponsors, Investigators, regulatory
entities, and any others involved in the conduct of submitted research.
⇗ Maintaining an accurate and comprehensive database of reviewed and approved
research.
⇗ Maintaining records of expedited reviews, risk determinations, and any
other
⇗ activities that result in a review or action by IDI-REC staff or members.
⇗ Maintaining, filing and archiving systems that allow access to open and
closed studies.
⇗ Reviewing and suggesting modifications in IDI-REC agendas and minutes.
⇗ Periodically reviewing IDI-REC policies and procedures to ensure
appropriate functioning of the IDI-REC.
⇗ Providing data entry to computer tracking system, generating letters,
creating files and mailing notices to Investigators.
Ensure that Investigators and Sponsors are informed of the actions and
findings of the IDI-REC by
⇗ Issuing notifications of IDI-REC actions to Investigators and other
appropriate entities.
⇗ Reviewing IDI-REC SOPs on regular basis to ensure accurate information and
disseminating changes to IDI-REC members.
⇗ Sending timely responses to written and phone messages requesting
information.
⇗ Sending timely decision correspondence to appropriate parties.
Ensure that continuing review of approved research is conducted
appropriately and in a timely manner by
⇗ Making Investigators aware of due dates for submission of renewal and other
reports.
⇗ Ensuring that information submitted by Investigators is adequate for
effective review.
⇗ Reviewing procedures for obtaining continuing review information, adequacy
of information and need for additional information from sources other than the
Investigator.
Serve as IDI-REC interface for participants, Investigators, Sponsors and
regulatory agencies by
⇗ Answering questions and supplying information when requested, and conveying
IDIREC actions to appropriate individuals.
⇗ Screening participant inquiries and resolving issues when possible, and
conveying results of interactions with participants to Investigators,
Sponsors, and IDI-REC members as directed.
⇗ Serving as the IDI-REC liaison during audits by regulatory entities or
Sponsors.
⇗ Scheduling IDI-REC meetings.
⇗ Conducting semi-annual assessment of IDI-REC office function and report
writing.
Oversee adequacy of REC membership by
⇗ Providing support to the REC Chairperson, IDI Institution Official, in the
recruitment, training, and continuing education of IDI-REC members.
⇗ Appraising the REC Chairperson of IDI-REC membership status and determining
if additional or new regular or alternate members are required.
⇗ Ensuring that a quorum is present and maintained during convened meetings.
⇗ Keeping REC members apprised of their responsibilities regarding conflicts
of interest.
⇗ Reviewing IDI-REC minutes to ensure documentation of quorum for decisions
reported.
⇗ Working with REC Chairperson and others as required, to recruit and to
supervise training of new IDI-REC members.
⇗ Maintaining IDI-REC membership logs and coordinating submissions to
regulatory agencies.
Track all IDI-REC income and expenses by
⇗ Working closely with the designated Finance and Administration F&A
Officer to invoice Investigators submitting research protocols/annual renewal
requests to IDIREC for review.
⇗ Following up with F&A Officer to issue receipt for funds deposited by the
Investigators prior to distributing the protocols/annual renewal packages for
review by REC members.
⇗ Tracking all IDI-REC funds through the IDI cost recovery system and ensure
that documentation of these funds is reflected in the financial reports.
⇗ Provide and maintain accountabilities for all IDI-REC related activities
expenses including reports.
The REC Chairperson may delegate/assign additional duties and
responsibilities to the REC Administrator as needed.
Qualifications, Skills and Experience ⇒
⇗ The ideal candidate must hold a Bachelor’s degree in a health-related field
preferably Biomedical Sciences.
⇗ A certificate of Good Clinical Practice GCP and/or Human Subjects
Protection HSP is an added advantage.
⇗ A certificate in project planning and management is an added advantage.
⇗ Strong knowledge of national and international research ethical
guidelines/standards.
⇗ At least two years working experience in a research regulatory and/or
ethics committee environment is highly desired.
⇗ Good written and oral communication skills in English and the ability to
engage Investigators, Sponsors and IDI-REC members enthusiastically face-to-
face, telephonically, Zoom and via e-mail.
⇗ Organizational skills and personal effectiveness skills are desirable.
How to Apply ⇒
All suitably qualified and interested candidates should send their CVs,
including details of email address, present position, current remuneration,
Certificate/testimonials and address of three 3 Referees plus telephone
contact to the stipulated email address. Email your application and CV to
hr@idi.co.ug
Key Notes ⇒
⇗ IDI is an equal opportunity employer and does not charge a recruitment fee
or any other fees at any stage of the recruitment process.
⇗ Internal candidates who meet the required specifications and have worked
with IDI for a period of at least one year will be given priority.
⇗ Make sure that your application letter, CV Not more than 4pages and
certificates are attached as one PDF document.
⇗ Indicate the Vacancy Code as the subject line of your email.
⇗ Please note that if you DO NOT indicate the vacancy code as instructed
above, your application will not be considered.
⇗ Any form of canvassing will lead to automatic disqualification.
⇗ Only shortlisted candidates will be contacted.
The Senior Human Resource Manager
Infectious Diseases Institute — IDI Knowledge Centre, Makerere University Main
Campus College of Health Sciences, Makerere University
P.O. Box 22418, Kampala, Uganda
Deadline 21 st February 2021
Read and Apply Now Through
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Email⇒hr@idi.co.ug
URL⇒Link
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Jobs in Kampala Uganda Infectious Diseases Institute (IDI) Jobs in Kampala Entry Level Rec Administrator Jobs in Kampala at Infectious Diseases Institute (IDI) Entry Level Rec Administrator Employment opportunities Infectious Diseases Institute (IDI)
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Tuesday, 16 February 2021
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