United Nations Finance And Administrative Assistant Job Jobs at International Labour Organization

Jobs in Kampala Uganda International Labour Organization Jobs in Kampala United Nations Finance And Administrative Assistant Job Jobs in Kampala at International Labour Organization United Nations Finance And Administrative Assistant Job Employment opportunities International Labour Organization

Job Title ⇒ Finance and Administrative Assistant UN Jobs
]https//www.theugandanjobline.com/
Organisation ⇒ International Labour Organization ILO
Duty Station ⇒ Kampala, Uganda
Reports to ⇒ National Programme Manager Project Coordinator NPC
Vacancy no. ⇒ DC/DAR/GS/2021/02
About US ⇒
The International Labour Organization ILO is a United Nations agency dealing
with labour problems, particularly international labour standards, social
protection, and work opportunities for all. The ILO has 187 member states 186
of the 193 UN member states plus the Cook Islands are members of the ILO. In
1969, the organisation received the Nobel Peace Prize for improving peace
among classes, pursuing decent work and justice for workers, and providing
technical assistance to other developing nations.
Job Summary ⇒ Under the overall responsibility of the Director, ILO Country
Office, Dar es Salaam and under the direct supervision of National Programme
Manager Project Coordinator NPC, the incumbent will be responsible for the
timely completion of finance and administration support services in a range of
Finance and Administrative areas encompassing general administration and
office support, travel and logistics and other operational areas. S/he shall
evaluate and follow up on service provision to ensure optimum delivery in
compliance with applicable standards; as well as ensure strategic and
efficient management of project financial resources within the Donor
expectations and ILO requirements.
The incumbent is expected to effectively cooperate with CO – Dar es Salaam,
especially with Operations Unit. Internal contacts are with staff and managers
in field offices, project locations and headquarters to enlist support and
cooperation and to provide advice for the resolution of complex issues in
compliance with applicable standards. Contacts are also to coordinate
activities with other units for the delivery of interrelated services.
External contacts are primarily with constituents, counterparts in UN agencies
and other international organizations, government agencies, and concerned
authorities to coordinate and resolve pending issues and seek opportunities
for synergies and process improvements aiming at quality and cost
effectiveness. This position will be based in Nairobi.
Key Duties and Responsibilities ⇒
Financial
⇗ Review and verify financial reports basing on ILO rules and EU general
terms and conditions and guidelines and closely monitoring reported
expenditures as a basis for budgetary control in respect of approved budgets.
⇗ Prepare on a monthly basis, expenditure reports related to OFCs received by
the projects for the purposes of close monitoring and ensuring that
expenditures do not exceed approved allocations.
⇗ Maintain petty cash book and/or records for recording of financial data
pertaining the petty cash account
⇗ Prepare payment requests for staff travels allowances and for payments to
suppliers
⇗ Prepare payment requests for seminar advances and ensure their prompt
accountability, maintaining proper and accurate records for facilitating,
reconciliation of the GL Account in order to ensure prompt clearance of
outstanding items
⇗ Submit timely replenishment requests to imprest Accounts office to ensure
consistent availability of sufficient funds for timely implementation of a
wide range of activities under the project
⇗ Advise the National Programme Manager on all aspects of Accounts and
financial control procedures in order to ensure compliance with ILO financial
rules and regulations and EU general terms and conditions
⇗ Prepare responses in respect of Accounting and Audit queries that may be
raised by the verification unit of the Regional Office in Addis Ababa
Administrative
⇗ Process Duty and VAT exemptions for purchase of goods and services by ILO
technical cooperation projects
⇗ Provide administrative support services such as hotel booking and ticket
reservations and/or confirmations related to ILO travel arrangements
⇗ Assist in office Transport coordination, arrange fuel replenishments,
maintain records on car services and ensure good maintenance of office
equipment
⇗ Assist in any other administrative and personnel chores related to human
resources and office administration e.g maintaining staff leave records,
purchase of stationery etc.
⇗ Perform any other duties as assigned by the supervisor.

Qualifications, Skills and Experience ⇒
⇗ The ideal candidate for the International Labour Organisation ILO Finance
and Administrative Assistant job opportunity should have completed secondary
school education supplemented by a formal training in accounting and/or
finance and administrative field from a recognized commercial school or
equivalent.
⇗ Minimum of five to six years of operational or administrative support work
experience including providing financial operations support services.
Experience of working with an enterprise resource planning ERP system.
⇗ Languages Excellent command of English. Working knowledge of
another official language of the Organization or an official national language
of the duty station.
Competencies
⇗ Knowledge of financial administration and/or accounting techniques.
⇗ Knowledge of international accounting standards such as International
Public Sector Accounting Standards IPSAS or other international or national
accounting standards.
⇗ Good knowledge of PC software including word processor, spreadsheet and
presentation software such as Microsoft Office.
⇗ In addition to the ILO core competencies Integrity and transparency,
Sensitivity to diversity, Orientation to learning and knowledge sharing,
Client orientation, Communication, Orientation to change, Takes responsibility
for performance, Quality orientation, Collaboration], this position requires
⇗ Ability to interpret and work within the applicable financial rules and
regulations, policies and procedures.
⇗ Ability to adapt quickly to new software and systems.
⇗ Accuracy and attention to detail.
⇗ Sense of responsibility to maintain data integrity.
⇗ Ability to work in a multicultural environment and to demonstrate gender-
sensitive and non-discriminatory behaviour and attitudes.
⇗ Ability to deal with confidential matters with discretion;
⇗ Must display high standards of ethical conduct;
⇗ Ability to evaluate correspondence and inquiries for best course of action;
⇗ Ability to respond to work related inquiries in an appropriate manner;
⇗ Ability to organize own work;
⇗ Ability to demonstrate responsible behaviour and attention to detail.
⇗ Supervisory skills. Discernment.
⇗ Excellent time management skills.

How to Apply ⇒
All candidates who wish to join the International Labour Organisation, ILO, in
this capacity should apply online at the link below.
Click Here ]https//jobs.ilo.org/job/Kampala-Finance-and-Administrative-
Assistant-G6%28DC%29/652693501/
Deadline 9 th March 2021

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Jobs in Kampala Uganda International Labour Organization Jobs in Kampala United Nations Finance And Administrative Assistant Job Jobs in Kampala at International Labour Organization United Nations Finance And Administrative Assistant Job Employment opportunities International Labour Organization

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Brown Alex Tuesday, 23 February 2021 Employment opportunities at Kampala International Labour Organization Uganda Jobs Jobs in Kampala