Jobs in Kampala Uganda Food For The Hungry (FH) Jobs in Kampala Finance & Admin Offi Jobs in Kampala at Food For The Hungry (FH) Finance & Admin Offi Employment opportunities Food For The Hungry (FH)
Job Title Finance & Admin Officer
Site ⇒ ugandajobss.blogspot.com
Organization ⇒ Food for the Hungry FH
Duty Station Kampala, Uganda
Reports to ⇒ Program Area Manager
About US ⇒
Food for the Hungry also known as FH is a Christian international relief,
development, and advocacy organization with operations in more than 20
countries. Food for the Hungry was founded in 1971 by Dr. Larry Ward. Food for
the Hungry's stated mission for long-term development is to graduate
communities of extreme poverty within 10–15 years. The organization does this
by going to some of the hardest places with an exit strategy, empowering local
leaders and walking "together" with them, as they lead their communities into
being thriving, self-sustainable places to live.
Job Summary ⇒ The Finance & Admin Officer will be responsible for the day-
to-day running of the Cluster finance operations including preparing periodic
financial reports, reconcile accounting information, review major payments and
invoices for consistence with organizational procedures and established
accounting formats, support project level procurement and performs
administrative duties of the cluster.
Additionally, this position supervises the Stores, Guards and Office
Attendant. The position holder reports to the PAM, with dotted lines to the
Regional Senior Accountant.
Key Duties and Responsibilities ⇒
Cash management
⇗ Ensures that all cash receipt for local collections are deposited on time
as appropriate
⇗ Support the PAM in the preparation of monthly cash flow for the cluster and
ensure timely submission to the support office for cash for activities to be
released.
⇗ Ensures that project expenditure remains within monthly cash flow or the
budget.
⇗ Monitors all program advances issued at the cluster level and follow up
with staff to ensure timely accountabilities.
⇗ Manages petty cash at the cluster level in compliance with the organization
policies and procedures.
Finance Management
⇗ Obtains monthly bank statement from the bank and reconcile with the
cashbook record.
⇗ Reviews all payment requests at cluster level to ensure adherence to FH
financial policy and that they are in line with the relevant budgets prior to
the PAM’s approval.
⇗ Prepares monthly FH journal templates for the project/cluster and submits
to the Support Office by 29th of every month.
⇗ Receives monthly Expense reports from the Regional Senior Accountant and
analyses the expenditure in line with the budget to advise the PAM or project
coordinator on issues that require special attention.
⇗ Support staff to read and understand the financial report and budget and
ensure proper use of FH financial coding.
⇗ Ensure compliance with donor regulations, FH finance policies and local
government rules and regulations;
⇗ Ensure the accuracy and correctness of all transactions against each grant;
ensuring all expenditures are posted under the right financial codes.
⇗ Coordinate with the PAM to compile donors, projects and programs feed backs
on expense reports to take subsequent corrective action.
⇗ Support the Cluster Program team in developing budgets; Support the Cluster
budget preparation for potential and operational programs for the year.
⇗ Capture all information on taxes withheld from suppliers like TIN and
Amount Withheld and ensure timely submission to the Regional Senior accountant
for filling.
⇗ In coordination with PAM & Kampala finance, organize in house training
and/or orientation session on finance to projects staff
Staff Supervision and Administration
⇗ Supervises all cleaning, Stores, security and office management staff and
activities
⇗ In consultation with the immediate supervisor, schedules staff annual
leaves, keep and update personnel files and submit monthly staff timesheets.
⇗ In collaboration with the PAM, review monthly financial variance reports
and use financial reports as guidelines for adjusting personnel effort and
program expenditures;
⇗ Evaluate performance of subordinates.
⇗ Giving support to the Logistic Officers to ensure the right procurement
processes are followed and participate in the bid evaluation process for
purchases within the cluster threshold.
⇗ Monitor monthly log sheets and fuel usage for vehicles & motorcycles and
reporting as appropriate
⇗ Support the Program Area Manager in enforcing Organization policies
⇗ Ensure proper filing of records in the field office.
⇗ Assists the PAM in administrative matters.
⇗ Submits required staff information to HR for processing of Payroll, ID’s,
N.S.S.F and Insurance/benefits
Internal control, Fixed asset and Inventory management
⇗ Checks inventory and fixed asset records of the project monthly.
⇗ Verifies Commodity movement for the Cluster.
⇗ Ensures that the internal control system of the organization are in place
and are observed by all staff.
⇗ Support projects audit for the cluster.
⇗ Ensure proper fleet management of the cluster
Safety and compliance
⇗ Ensure safety measures are in place and supervisees are in compliance with
the Core Security Requirements as per FHU security manual & SOP’s.
⇗ Report all cases of SEA abuse and ensure that they are followed up
appropriately
Qualifications, Skills and Experience ⇒
⇗ The applicant for the Food for the Hungry FH Finance & Admin Officer job
placement must hold a bachelor’s degree/equivalent in Finance and accounting
or related discipline from a recognized university or institution.
⇗ Having completed ACCA/CPA level II is added advantage / pursuing
professional qualifications.
⇗ At least three years of extensive experience in financial management and
co-ordination preferably within an international NGO environment.
⇗ Having an auditing background is an added advantage.
⇗ Excellent computer skills in MS word, excel, PowerPoint, Access and
Internet and accounting systems specifically Sun System.
⇗ Vibrant personal relationship with Christ, understands and applies FH
Foundational Principles and Values, Vision and Purpose.
⇗ Develops and maintains good working relationships with colleagues.
⇗ Effectively and efficiently manages all resources entrusted to him/her for
work purposes.
⇗ Maintains an attitude and behavior in accordance with FH values and
principles.
⇗ Complies to all finance, personnel, procurement and administrative policies
of FH
⇗ Language Skills Excellent spoken and written proficiency in English
and a local language Luo is an added advantage.
How to Apply ⇒
All suitably qualified candidates are encouraged to apply by submitting only
electronic copies of not more than 2MB of an application letter, a detailed
CV, contact telephone numbers, copies of relevant testimonials/certificates,
names/contact details of three referees, addressed to The Human Resources
Manager, Food for the Hungry Uganda
Email recruitment-fhuganda@fh.org
NB ⇒ Please note that only short-listed candidates will be contacted.
Consider your application unsuccessful in case you do not hear from FH by 21st
August, 2020. FHU has policies including a child protection policy that every
staff is required to sign.
Deadline 7 th August 2020 at 430 pm
Read and Apply Now Through
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Email⇒recruitment-fhuganda@fh.org
URL⇒Link
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Jobs in Kampala Uganda Food For The Hungry (FH) Jobs in Kampala Finance & Admin Offi Jobs in Kampala at Food For The Hungry (FH) Finance & Admin Offi Employment opportunities Food For The Hungry (FH)
Thank you very much for Visiting ugandajobss.blogspot.com
Monday 3 August 2020
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