Jobs in Kampala Uganda Electronic Job CareersNational Social Security Fund (NSSF) Jobs in Kampala Records Supervisor Jobs in Kampala at Electronic Job CareersNational Social Security Fund (NSSF) Records Supervisor Employment opportunities Electronic Job CareersNational Social Security Fund (NSSF)
Job Title ⇒ Records Supervisor - Electronic
]https//www.theugandanjobline.com/
Organisation ⇒ National Social Security Fund NSSF
Duty Station ⇒ Kampala, Uganda
Reports to ⇒ Records Manager
About US ⇒
National Social Security Fund NSSF is positioning itself to be the Social
Security Provider of Choice in Uganda. With our shared purpose of being the
Social Security Provider of choice, providing exceptional customer service and
better operations with a workforce that is well motivated and skilled.
Job Summary ⇒ As the Fund transitions to electronic records management, the
Supervisor-Electronic Records will be responsible for supporting the Records
Manager in developing all relevant electronic document records management
system EDRMS project documentation and to ensure that the project operates
to time scale and within allocated resources. The jobholder will also
participate in the day-to-day activities of sorting, preparation, scanning,
indexing and verification of records.
Key Duties and Responsibilities ⇒
⇗ Responsible for coordinating activities of the central records repository
for electronic records and ensure timely records keeping and retrieval to
users.
⇗ Direct, supervise and evaluate work activities for a team within the
records section responsible for the downloading, sorting and indexing of both
physical, scanned documents, and electronic records of the Fund.
⇗ Supervises and evaluates the work of the records team, both officers and
records assistants, to include annual evaluations, daily supervision,
operational procedures, scheduling of work, conduct and discipline of the
team.
⇗ Acts as the first call of expertise in Records management in the absence of
the Records manager, leading the records team and coordinate all activities of
scanning and digitization.
⇗ Analyze staff productivity, performance and quality to ensure the
department meets, and exceeds productivity goals.
⇗ Monitoring and spearheading the scanning and digitization of records in the
EDRMS project.
⇗ Support the Head of Records in developing relevant EDRMS policies and
procedures and user guides and support the Head Records to manage section
budget to ensure optimization.
⇗ Manage the processes of sorting and preparation of records ready for
transfer into electronic formats for ADA intake.
⇗ Spearhead amalgamation of all Fund records scattered in sections,
departments and branch network for the good reason to support the “Business
Continuity Plan-BCP” and centrally manage risk.
⇗ Ensuring the accuracy of records in the electronic system and archive by
strict adherence of control measures.
⇗ Ensuring timely Production, verification, certification of electronic
documents, and providing adequate storage of records electronic, protection
of records integrity and authenticity; and be readily accessible to all users
who need to use records contained within the system.
⇗ Implementation of process automations and improvements that will reduce
work load in the section improved TAT & output in other processing sections of
the fund.
⇗ Ensure timely online delivery of documents to users around the fund
network. Monitor document/files movement and generating records on timely
delivery of all forms of document & software.
⇗ Operate, care for and keep safe office equipment like scanners, copiers,
binding machines, bulk filing cabinets and operate the NSSF official Mail Box
7140 Kampala and processing of mail and parcels received through it.
Qualifications, Skills and Experience ⇒
⇗ The applicant for the National Social Security Fund NSSF Records
Supervisor-Electronic job must hold a Bachelor’s degree University degree in
Records Management or a relevant discipline from a recognized University.
⇗ Diploma in records management will be an added advantage.
⇗ Three years of experience in records management of which one year in a
records supervisory role.
⇗ Experience in electronic document records management project implementation
⇗ Strong computer skills
⇗ Ability to work on own initiative, under pressure whilst taking
responsibility for a variety of activities
⇗ Strong self-leadership
⇗ Team leadership
⇗ Problem solving skills
⇗ Ability to produce high quality reports
⇗ Strong Presentation Skills
⇗ Comfortable interacting with seniors and peers
⇗ Proactive
⇗ Comfortable with ambiguity
⇗ Strategic Thinker
⇗ Strong writing, verbal, and presentation skills
⇗ Strong organization skills – multi-task, plan for time and resources
How to Apply ⇒
All interested individuals should send copies of academic credentials,
application letters and detailed CV addressed to the Head of Human Resources &
Administration to recruitment@nssfug.org for registration and onward
transmission.
NB Please note that canvassing or lobbying will lead to automatic
disqualification of the candidate.
Deadline 15 th September 2020
Apply Through
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Email⇒recruitment@nssfug.org
URL⇒Link
Warning Never Pay money for getting a job.
For more jobs in Uganda visit ugandajobss.blogspot.com website
Jobs in Kampala Uganda Electronic Job CareersNational Social Security Fund (NSSF) Jobs in Kampala Records Supervisor Jobs in Kampala at Electronic Job CareersNational Social Security Fund (NSSF) Records Supervisor Employment opportunities Electronic Job CareersNational Social Security Fund (NSSF)
For more jobs in Uganda visit ugandajobss.blogspot.com
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