Jobs in Uganda Uganda International Lifeline Fund (LIFELINE) Jobs in Uganda Senior Logistics Officer Jobs in Uganda at International Lifeline Fund (LIFELINE) Senior Logistics Officer Employment opportunities International Lifeline Fund (LIFELINE)
Job Title ⇒ Senior Logistics Officer
Site ⇒ ugandajobss.blogspot.com
Organization ⇒ International Lifeline Fund Lifeline
Duty Station Uganda
Reports to ⇒ Country Director
About US ⇒
International Lifeline Fund Lifeline is a non-profit organization that began
working in refugee and displacement camps, emergency settings, and emerging
markets in 2003 to enable sustainable access to fuel-efficient cooking
technologies and reliable safe water. Lifeline operates under the conviction
that many of the core problems underpinning global poverty – such as lack of
access to efficient cooking technologies and clean water – can be addressed
through market forces that sustain community-driven economic growth and
livelihood benefits. With all our initiatives, Lifeline’s approach engages
community stakeholders in the design, ownership, and long-term profit of these
natural resource enterprises.
Job Summary ⇒ The Senior Logistics Officer will mainly manage the overall
logistics operations of International Lifeline Fund with a particular focus on
procurement, fleet and adequate stewardship of assets. He/she will ensure that
all Lifeline business is conducted in a professional manner which complies
with International Lifeline Fund procurement policies and guidelines in
alliance with Uganda PPDA standards.
Key Duties and Responsibilities ⇒
⇗ Work in close coordination with the programs, prepare and monitor
Lifeline's annual procurement plan.
⇗ Implement procurement procedure in accordance to the procurement standards
and guidelines of International Lifeline Fund.
⇗ Make sure Lifeine logistical procedures are respected and supervise both
clients and suppliers in the application of these procedures
⇗ Controlling deliveries to Sub-offices and programs in terms of quantity and
quality.
⇗ Oversee the procurement of goods and services process from planning,
tendering, evaluation, selection and awarding in accordance with Lifeline
procurement policies and guidelines.
⇗ Conduct market survey to gather and compare information on materials and
applicable pricing and coordinate pre-qualification of service providers and
maintain the list of suppliers. Maintain Lifeline suppliers’ relationships.
⇗ Monitoring all stages of the clearance process for timely releases and
ensuring smooth clearance. On-time replies to queries raised by customs, URA /
other relevant government agencies, and ensuring timely renewal of exemptions.
⇗ Manage the movement of shipments in and/or out of the country following
Uganda and East Africa foreign trade policy and organizational policy and
procedures and to comply with relevant local, country and international law
and processes.
⇗ Manage the necessary documentation and online forms for the efficient,
cost-effective, and lawful execution of all import/export activities.
⇗ Liaising with Clearing Agents, Freight Forwarders, Shipping Lines and Port
Authorities to ensure efficient and cost-effective logistics; import/export
law and procedures; tariffs and duties; licenses and restrictions.
⇗ Ensure that the physical organization of items within warehouses is
logical, optimizing space and preserving accessibility of items and that all
goods are packed and stored safely and securely.
⇗ Check the accuracy and filing of all storage documents.
⇗ Check the registration of each item going in and out in respect of Lifeline
procedures.
⇗ Ensure physical inventories are done on a regular basis and crosscheck the
physical inventories reports done by the Warehouse Officer.
⇗ Perform regular random checks across the various documents invoices, stock
cards, delivery notes, physical inventory reports, etc.
⇗ Select carriers and negotiate contracts and rates in coordination with the
Country Director and senior leadership team.
⇗ Update and evaluate metrics to assess performance and implement
enhancements.
⇗ Develop a robust contract management system for proper tracking of
deliverables of goods and services.
⇗ Represent the organization in negotiating contracts, supplies and conduct
procurement in a way that certify value for money.
⇗ Plan and implement logistics operating procedures.
⇗ Initiate request for quotations and other tender documents and submit to
the Lifeline bid committee for approval.
⇗ Develop and upon approval implement material flow management system to
meet cookstove production requirements.
⇗ Ensure procured materials and supplies are received at the project site on
a timely and in a cost-effective manner while intact and in the quality at the
cost agreed upon with the vendor/partner.
⇗ Create and implement checks and balance to reduce risk of fraud.
⇗ Work closely with finance department and the Country Director, draft
service contract agreements and conduct large procurement.
⇗ Train and guide Lifeline staff in procurement policies, guidelines and
controls.
⇗ Coach and mentor Logistics staff.
Store Management
⇗ Oversee management and control of inventory.
⇗ Make sure inventory always remains well stocked to ensure smooth flow of
production and program operation.
⇗ Train the warehouse officer to conduct timely and accurate physical
inventory.
⇗ Supervise the senior warehouse officer.
Vehicle maintenance and Fleet management
⇗ Supervise drivers and train them on work ethics and record keeping.
⇗ Ensure all vehicle logbooks are filled accurately.
⇗ Ensure daily and weekly vehicle check are conducted by the drivers.
⇗ Prepare vehicle weekly movement plan and follow the daily use of the
vehicles.
⇗ In coordination with the Country Director, allocate vehicles to meet
transport need for the programs on a timely manner.
⇗ Ensure that all hired vehicles are in good mechanical condition and ready
for the hired purpose.
⇗ Ensure contracts of all hired vehicles are active/ up to date and
professionally managed with the support of the Country Director.
IT Support
⇗ Ensure that office internet is functional and timely upload of approved
staff airtime.
⇗ Periodic update of antivirus.
Reporting
⇗ Prepare and submit monthly and quarterly reports as required by your
supervisor.
Qualifications, Skills and Experience ⇒
⇗ The applicant must hold a Bachelor’s degree in Business Administration,
Logistics, Supply Chain or a relevant field, with at least five 5 years of
working experience in a similar position.
⇗ In-depth knowledge of the consumer goods industry.
⇗ Solid understanding of logistics and inventory management software is a
Plus.
⇗ Strong analytical, problem solving and organizational abilities.
⇗ Exceptional verbal and written communication skills.
⇗ Must be comfortable in formulating work plans.
⇗ Ability to work under pressure and deal tactfully with sensitive issues.
⇗ High level of integrity and ethical standards.
⇗ Competent in using Microsoft Office Word, Excel, PowerPoint, etc.
How to Apply ⇒
All suitably qualified candidates please send a copy of your cover letter,
resume and academic credentials to our office by e-mail to HR@lifelinefund.org
and Babra@lifelinefund.org
NB Only successful candidates shall be contacted
Deadline 14 th August 2020
Read and Apply Now Through
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Email⇒HR@lifelinefund.orgBabra@lifelinefund.org
URL⇒Link
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Jobs in Uganda Uganda International Lifeline Fund (LIFELINE) Jobs in Uganda Senior Logistics Officer Jobs in Uganda at International Lifeline Fund (LIFELINE) Senior Logistics Officer Employment opportunities International Lifeline Fund (LIFELINE)
Please share to your friends our blog ugandajobss.blogspot.com
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