Mercy Corps Uganda Administration Officer Us Jobs

Jobs in Kampala Uganda Mercy Corps Jobs in Kampala Administration Officer Us Jobs in Kampala at Mercy Corps Administration Officer Us Employment opportunities Mercy Corps

Job Title ⇒ Administration Officer
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Organization ⇒ Mercy Corps
Duty Station Kampala, Uganda
Reports to ⇒ Kampala Operations Manager

About US ⇒
Mercy Corps has been present in Uganda since 2006, focusing its interventions
on economic and agricultural development, maternal child health and nutrition,
governance, conflict management and humanitarian response. Donors include the
United States Agency for International Development USAID, DFID, MasterCard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, China Fund for
Poverty Alleviation CFPA, Western Union and Canadian High Commission.

Job Summary ⇒ The Administration Officer will be responsible for the
management of administrative support for Mercy Corps programming in Kampala
Office, assist in the achievement of program objectives with the facilitation
of office supplies, staff travel and accommodation, facilities management
office and expatriate staff residences and general administration in the
Operations Department.

Key Duties and Responsibilities ⇒
Strategy and Vision
⇗ Actively contribute to the office strategic planning process and provide
regular updates.
Representation
⇗ Interface with stakeholders and local partners in a manner consistent to
the Mercy Corps ethos.
⇗ Build and maintain productive relationships with staff, vendors, partners
and other stakeholders.
⇗ Maintain high ethical standards and treat all people with respect and
dignity.
Team Management
⇗ Develop the capacity of his/her team & assist them with continued
development of a career path.
⇗ Demonstrate an awareness of his/her own strengths and development needs.
⇗ Work with Mercy Corps staff to ensure smooth introduction and adoption of
operational systems including Mercy Corps Field Facilities and Office
Management Policy.
Staff Travel
⇗ Overall responsibility for all travel and accommodation arrangements for
Mercy Corps guests and team members in Kampala.
⇗ Handle International guest logistics; airport pick-ups, accommodation,
field movement support, and other guest-related issues.
⇗ Conferencing and event management, including making all arrangements as
required by MC Team members.
⇗ Keep Kampala Office Travel Tracker up-to-date.
Administration Logistics
⇗ Support Mercy Corps Kampala Office with all Mercy Corps Administration
arrangements.
⇗ Prepare and implement guidelines for support functions of the reception,
photocopies, office cleaning and maintenance. Key among them is putting in
place and implement guidelines for managing the purchase, storage, and
distribution of office supplies.
⇗ Responsible for maintaining an accurate record of office supplies including
stationery, consumables and cartridges/toners.
⇗ Maintain an update inventory for Kampala Offices, Guest House and all expat
houses.
⇗ Support in managing the Kampala Office mini store and movement of documents
and supplies.
⇗ Prepare and attend staff general and coordination meetings and compile the
minutes as discussed and agreed upon by chairperson/supervisor.
⇗ Other administrative duties as assigned by supervisor.
File Maintenance
⇗ Responsible for maintaining administration files. Ensures that all
administration documents are stored in a safe and secure location, protected
from damage. Such files including stock/inventory files, minutes of
departmental and general staff meeting. The files must always be updated,
organized, clearly marked, and complete.
⇗ Ensure Mercy Corps admin manuals, travel documents copies of team members’
passports and visas, and other critical information such as office security
passwords is kept safely.
Facilities Management
⇗ Responsible for managing facilities & office management functions of
Kampala office.
⇗ Facilitate timely payments for utilities for Kampala Offices, Guest House
and expat houses. The utilities include electricity, water, garbage
collection, office telephone, DSTV and any other utility bills for the
facilities.
⇗ Ensure proper functioning and maintenance of the office, guesthouse and
expat house equipment like photocopiers, printers, cookers, microwaves,
fridges and others.
⇗ Maintain a complete, accurate and up to date lease Matrix for Mercy Corps
Uganda.
Finance & Compliance Management
⇗ Adhere to Mercy Corps mandated, procedures and controls including Field
Facilities and Office Management, Field Procurement, Logistics, Asset and
Inventory Management and Finance procedures.
⇗ Offer support in training and orientation of new staff in those procedures.
⇗ Work with Finance, Internal Risk and Compliance to mitigate fraud, conflict
of interest and legal ramifications of Mercy Corps administration activities.
Security
⇗ Ensure compliance with security procedures and policies as determined by
country leadership.


Qualifications, Skills and Experience ⇒
⇗ The applicant for the Mercy Corps Administration Officer job must hold a
Bachelor’s degree in Human Resource, Business Administration, Social Work,
Public Administration, Education, or other related field.
⇗ At least three years’ experience in a similar position and or similar roles
preferably with International Non-Government Organization and in a multi-
cultural environment.
⇗ Demonstrated excellence in administrative work in a busy and multi-cultural
environment.
⇗ Very good writing and verbal communications skills.
⇗ Good negotiation, representation, skills and the ability to work
comfortably with an ethnically diverse staff.
⇗ Keen attention to detail, ability to follow procedures, ability to
transparently manage stores, filing, and meet deadlines, work independently
and cooperatively with team members.
⇗ Proven ability to solve problems innovatively.
⇗ Success Factors
⇗ A clear understanding of Administration as well as the willingness and
ability to enforce compliance with Mercy Corps and donor policies and
procedures is essential.
⇗ The ability to interact effectively with international and national staff
members is required.
⇗ A demonstrated ability to work quickly and accurately, meet deadlines and
process information in support of program activities is necessary.

How to Apply
All suitably qualified candidates are encouraged to apply online at the link
below

Click Here
]https//recruiting2.ultipro.com/MER1024MERCY/JobBoard/df92509c-10a2-4fc7-9d8c-ddae2a94d9fc/OpportunityDetailopportunityId=16710a57-2a0d-46d4-905c-179a34dd6079

Deadline 19 th August 2020

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Jobs in Kampala Uganda Mercy Corps Jobs in Kampala Administration Officer Us Jobs in Kampala at Mercy Corps Administration Officer Us Employment opportunities Mercy Corps

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Brown Alex Monday 10 August 2020 Employment opportunities at Kampala Jobs in Kampala Mercy Corps Uganda Jobs