Jobs in Kampala at Administrative & Accounts AssistantDiakonia

Jobs in Kampala Uganda Administrative & Accounts AssistantDiakonia Jobs in Kampala Fresher Diploma Jobs Jobs in Kampala at Administrative & Accounts AssistantDiakonia Fresher Diploma Jobs Employment opportunities Administrative & Accounts AssistantDiakonia

Job Title ⇒ Administrative & Accounts Assistant
]https//www.theugandanjobline.com/
Organization ⇒ Diakonia
Duty Station ⇒ Kampala, Uganda
About US ⇒
Diakonia is a faith-based Swedish development organization which supports and
works with around 400 local partner organizations in 25 countries. In Uganda,
Diakonia works in the Northern and North- eastern Uganda, mainly in the
Karamoja and Acholi regions focusing on voice giving, promoting active
citizenship, as well as the protection and realization of human rights and
dignity of marginalized girls, boys, women and men.
Job Summary ⇒ The Administrative & Accounts Assistant mainly performs a
variety of critical tasks to deliver administrative, logistics, travel,
procurement, human resources and book-keeping services, including preparation
and maintenance of accurate and updated records management system to support
delivery of effective and efficient front office operations.
Key Duties and Responsibilities
Administrative and Logistical Support
⇗ Coordinate the provision of all incoming and outgoing physical letters,
courier and postal mail
⇗ Coordinate procurement of goods and services against approved purchase
orders
⇗ Verify that purchased goods meet specification in accordance to the
purchase order
⇗ Process incoming and outgoing shipments documentation and obtain customs
clearance
⇗ Keep track of all approved procurement and logistical requests and
expenditures
⇗ Arrange travel and hotel reservations, and obtain travel authorizations
⇗ Process requests for visas and resident permits for staff members and their
dependents
⇗ Provide administrative support to programmes and internal processes in the
organization in relation to events, conferences, workshops and retreats
⇗ Prepare and book meeting rooms and video-conference facilities
⇗ Maintain an effective records management system to ensure safe custody of
documents
⇗ Maintain an effective asset management system to ensure timely maintenance
of office equipment
⇗ Coordinate front office operations and ensure clean, hygienic and safe
working environment
⇗ Coordinate motor vehicle maintenance and repair to ensure availability of
transport at all times
⇗ Ensure maintenance of a variety of office equipment including computer,
photocopying machine; utilize various computer applications and software
packages
⇗ Coordinate office security to ensure adequate protection of organizational
property and assets
⇗ Provide support in the planning and execution of staff orientation
Human Resources
⇗ Research, compile and analyze data for special personnel projects and
reports
⇗ Provide support in setting appointments and arranging meetings
⇗ Provide support in the planning and execution of new staff orientation
⇗ Maintain accurate and updated employee records and files
⇗ Monitor employee leave records and prepare and implement annual leave
schedules
⇗ Implement employee benefits and welfare programme, including sick leave
entitlements
Accounting and Reporting
⇗ Examine payment requests and ensure complete documentation to support
payments
⇗ Receive and process all approved expense claim forms and requests for
payments
⇗ Monitor and review outstanding invoices with prompt resolution of queries
⇗ Update payroll reference tables against approved salary and allowances
scales
⇗ Prepare and maintain the payroll, effect voluntary deductions and statutory
tax returns
⇗ Timely and accurate preparation of bank reconciliations and take action on
discrepancies
⇗ Maintain and update accounting records, in accordance with accounting
policies and procedures
⇗ Prepare receipts and vouchers to be entered correctly in the accounting
system
⇗ Proper receipting of goods and services and establishment of accruals
⇗ Maintain safe custody of petty cash and prepare schedules in relation to
sufficient cash for disbursement and cash flow management
⇗ Prepare all necessary information in relation to accounting of staff
advance
⇗ Present information on the status of financial resources as required
⇗ Maintain accurate records for the purpose of auditing, and finance reports
⇗ Maintain safe custody of accounting and physical vouchers that relate
Diakonia
⇗ Submission of tax and statutory returns in accordance to the local law
Others Performs other related duties and functions as requested

Qualifications, Skills and Experience ⇒
⇗ The applicant must hold a Diploma in Business Administration or equivalent
qualification
⇗ Computer training in accounting software and MS Word, Excel, etc
⇗ Part-qualified accountant from recognized accountancy body CPA/ACCA
⇗ At least three years of finance and administration experience gained from a
non-profit organization
⇗ High level of attention to detail and accuracy
⇗ Demonstrates consistency in upholding integrity and ethics
⇗ Acting as a team player and facilitating team work
⇗ Proficiency in Microsoft Word, Excel and accounting software
⇗ Effective communications and interpersonal skills
⇗ Consistently approaches work with energy and a positive, constructive
attitude;
⇗ Remain calm, in control and good humored even under pressure;
⇗ Respond positively to critical feedback and differing points of views.
⇗ Good knowledge of national/official language of the Country Office
⇗ Ability to understand and speak English is highly desirable
How to Apply
All interested and qualified persons are strongly encouraged to apply online
via email to hr@futureoptions.org. Applicants should submit an application
letter, a CV along with the contacts of three professional referees and copies
of academic documents. Please indicate the title of the position you are
applying for in the subject line.
Deadline 30th November 2020.

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Email⇒hr@futureoptions.org
URL⇒Link

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For more jobs in Uganda visit ugandajobss.blogspot.com website

Jobs in Kampala Uganda Administrative & Accounts AssistantDiakonia Jobs in Kampala Fresher Diploma Jobs Jobs in Kampala at Administrative & Accounts AssistantDiakonia Fresher Diploma Jobs Employment opportunities Administrative & Accounts AssistantDiakonia

For more jobs in Uganda visit ugandajobss.blogspot.com

Brown Alex Tuesday, 17 November 2020 Administrative & Accounts AssistantDiakonia Uganda Jobs Employment opportunities at Kampala Jobs in Kampala