Admin Jobs Jobs in Kampala

Admin Jobs Jobs in Kampala Uganda,Operations OfficerManagement Sciences For Health (MSH) Jobs in Kampala Uganda. Admin Jobs Jobs in Kampala at Operations OfficerManagement Sciences For Health (MSH).

Job Title ⇒ Operations Officer Site ⇒ ugandajobss.blogspot.com
Organization ⇒ Management Sciences for Health MSH
Duty Station ⇒ Kampala, Uganda

About US ⇒
Management Sciences for Health MSH, a global health nonprofit organization,
uses proven approaches developed over 40 years to help leaders, health
managers, and communities in developing nations build stronger health systems
for greater health impact. We work to save lives by closing the gap between
knowledge and action in public health. Since its founding in 1971, MSH has
worked in over 150 countries with policy makers, health professionals, and
health care consumers to improve the quality, availability and affordability
of health services.

Job Summary ⇒ The Operations Officer is responsible for coordinating the
timely and necessary administrative and operational support in implementation
of technical activities, ensuring those are in compliance with MSH and USAID
standards. The primary function of this position will be to support the
different stages of project closeout and the implementation of the close out
process and related activities. Maintaining/updating the inventory register
and ensuring all property is rightly recorded, in the right place ready for
disposal. . S/he provides supervision to the facilities staff Administrative
Assistant and the Office Assistant and oversees the provision of all
logistical support required for office running, meetings/workshops,
accommodation and STTA logistical support. S/he ensures that MSH offices and
facilities are safe, and that the working environment is appropriate for all
staff. S/he ensures the provision of high-quality, responsive, timely and
cost effective services within the framework of local laws, MSH policies and
standard operating procedures, and donor requirements This position is short
term with contract end date being June 30, 2020

Key Duties and Responsibilities ⇒
Assets Management 60%
⇗ Working with supervisor to support the project close out related
activities.
⇗ Support assets verification process of all items at MSH and MoH
⇗ Assets management maintaining and updating the asset register ensuring new
items details are recorded, tagged and updating the register with movement of
the respective items.
⇗ Support the transfer of ownership of motorcycles and motor vehicles form
MSH/USAID to the respective beneficiaries IPs & Government of Uganda
⇗ Follow up the filing of insurance claims until settlement, working with
Insurance brokers /companies
⇗ Preparing equipment transfer files and ensuring completeness with fully
signed agreements and documents of transfer using available templates.
⇗ Maintain a complete record of UHSC assets and inventory, and ensure the
property is maintained in accordance with MSH and donor regulations. Organize
the UHSC inventory annual and spot verification and control.
⇗ Support the different stages of project closeout and the implementation of
the close out process
⇗ Participate in evaluation, negotiation and selection of providers of
services according to organization needs.
General Operations 30%
⇗ Provide timely, cost effective, and high quality support and service to the
UHSC project activities
⇗ Provide supervision to all facilities staff and is accountable for their
performance management including regular results, check-ins, formal
appraisals, supportive supervision, rewards, training, coaching and career
development support
⇗ Coordinate workshop or meeting related events such as accommodation and
transportation for participants, facilities, catering, printing, stationery
and other special needs requirements.
⇗ Arranging and planning of internal events and conferences holiday parties,
team building events, etc. ensuring that venues are secured in a timely
manner.
⇗ Arrange for and book staff/STTA for accommodation both in-country and
outside of Uganda ensuring that room rates are within approved limits.
⇗ Take custody and arrange the availability of audio-visual equipment,
displays and other meeting needs
⇗ Check in on happening events to monitor arrangements and ensures smooth
functioning of all activities while liaising with venue personnel and
suppliers of contracted services to solve problems that arise during events.
⇗ Coordinate the selection of venues with all the necessary logistical
support including Public Address System, venue arrangement, projectors,
screens, etc.
⇗ Monitors operation of services according to agreements/contracts and ensure
all services claims/bills are settled within allowable time or make follow ups
to clear snags.
⇗ Review event bills for accuracy, discuss adjustments to invoices before
submission for payment.
⇗ Ensures proper maintenance of the logistics procurement filing system.
General 10%
⇗ Handle the procurement for goods and services in line with local laws and
regulations, MSH policies and standard operating procedures, and donor
requirements.
⇗ Ensure the office has adequate stock of consumables and office supplies,
etc
⇗ Ensure actions are governed by the highest standards of personal and
business conduct as stipulated in policy guidelines.
⇗ Contribute to maintaining teamwork, discipline sound work relationships and
productivity
⇗ Maintain a thorough knowledge of all MSH Standard Operating Procedures, and
provide guidance to staff whenever necessary.


Qualifications, Skills and Experience ⇒
⇗ The applicant must hold a Degree in Administration or equivalent with 4-6
years relevant experience.
⇗ Strong administrative, organizational, and written and verbal communication
skills.
⇗ Excellent interpersonal skills; demonstrated ability to interact
professionally with diverse clients and stakeholders.
⇗ Demonstrated competence to assess priorities and manage a variety of
activities in a time-sensitive environment and meet deadlines with attention
to detail, quality and remaining calm under pressure.
⇗ Ability to work independently, take initiative and learn complex
procedures.
⇗ Demonstrated experience with managing an office and ability to work as an
effective team player
⇗ Knowledge of donor regulations preferred.
⇗ Computer skills in word processing, database, presentation, and spreadsheet
applications; Microsoft Office preferred, along with ability to learn new
software packages.
⇗ Good supervisory and conflict resolution skills.
⇗ Fluency in English.

How to Apply ⇒
All candidates who wish to join Management Sciences for Health in the
aforementioned capacity at the link below.

Click Here ]https://msh.wd1.myworkdayjobs.com/en-
US/External/job/Uganda-Kampala/Operation-Officer-I13-10975

Read and Apply Now Through

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Admin Jobs Jobs in Kampala Uganda,Operations OfficerManagement Sciences For Health (MSH) Jobs in Kampala Uganda. Admin Jobs Jobs in Kampala at Operations OfficerManagement Sciences For Health (MSH).

Thank you very much for Visiting ugandajobss.blogspot.com

Brown Alex Thursday 25 June 2020 Jobs in Kampala Jobs in Operations OfficerManagement Sciences For Health (MSH) Uganda