Management Sciences For Health (MSH) Uganda Administrative Officer Us Jobs

Administrative Officer Us Jobs in Kampala Uganda,Management Sciences For Health (MSH) Jobs in Kampala Uganda. Administrative Officer Us Jobs in Kampala at Management Sciences For Health (MSH).

Job Title ⇒ Administrative Officer
Site ⇒ ugandajobss.blogspot.com
Organization ⇒ Management Sciences for Health MSH
Duty Station ⇒ Kampala, Uganda

About US ⇒
Management Sciences for Health MSH, a global health nonprofit organization,
uses proven approaches developed over 40 years to help leaders, health
managers, and communities in developing nations build stronger health systems
for greater health impact. We work to save lives by closing the gap between
knowledge and action in public health. Since its founding in 1971, MSH has
worked in over 150 countries with policy makers, health professionals, and
health care consumers to improve the quality, availability and affordability
of health services.

Job Summary ⇒ The Administrative Officer is responsible for providing
administrative, operational, and logistical support to office and coordinating
administrative efforts for field technical activities. S/he has primary
responsibility of ensuring that office administrative operations are
functioning efficiently and effectively and are aligned to support attainment
of project results and client expectation. Supports general operations
activities and day to day management of office operations equipment to ensure
proper functioning/ routine maintenance and supplies stocks management. Also
takes care of general office hygiene in line with MSH standards and
procedures. S/he ensures administrative and program support are conducted
according to MSH policy, standard operating procedures, donor regulations and
good business practices and that tasks are completed with high quality and
integrity standards.

Provide Front Desk and general administrative support, ensuring a smooth work
flow within office operations. Manage the consumables and stationery stores
ensuring proper records of incoming and outgoing requests and timely
replenishment of recurring needs . Ensure office Petty cash is well managed
and support the Fleet of Vehicles.

Key Duties and Responsibilities ⇒
Office Management
⇗ Manages office day today administrative and operational functions inclusive
of the front desk
⇗ Assist in preparation of invitations to workshops/training participants in
accordance with the MSH procedures, with particular attention to ensure
adherence to policies on allowances
⇗ Conduct the Anti-Terrorism Clearance Verification Process for events’
participants, venues and related service providers,
⇗ Ensure the availability of materials, stationery, printed materials,
branded materials, name tags, registration sheets, all arranged and packaged
for training activities.
⇗ Assist with arranging and planning of internal events and
conferences/events.
⇗ Maintain minimum Office Petty Cash ensuring cash count reconciliation at
least once a week.
⇗ Ensure the office has adequate stock of equipment/office supplies, water,
etc.
⇗ Ensure garbage is collected from office premises whenever due or at
intervals as per contracted collectors. Supervise the services of garbage
collectors and other external service providers and report any concerns to the
supervisor.
⇗ Ensuring that office windows and doors are safely secured, lights are off
every after work hours, working with cleaning staff.
⇗ Perform regular inspection of plumbing, drainage, sewerage, electrical
fittings and other installations to ensure that they are in proper order or
report to supervisor as necessary.
⇗ Ensuring that the centralized printers and photocopiers are loaded with
papers and consumables at all times as well as reporting malfunctioned cases
to the supervisor.
⇗ Ensure that office windows, doors and all accesses are securely closed
daily after close of business.
Stores Maintenance/management
⇗ Maintains the flow of materials and supplies to the consumables stores
using bin cards.
⇗ Receive procured items into the consumable stores, record, manage and issue
out requests to staff.
⇗ Ensure regular stock count and balance indication on bin cards
⇗ Provide regular status reports and timely replenishment requests
⇗ Take custody and arrange the availability of audio-visual equipment,
displays and other meeting needs
General Duties
⇗ Verify delivered items in line with Purchase Order quantities and quality
specifications working with the respective purchasers and respective
technical persons
⇗ Provide support for office opening and closing working with supervisor
⇗ Support and work with supervisor in regular assets verification
⇗ Ensure that all equipment and supplies leaving the office for any other
destination have approved gate passes and are appropriately recorded
⇗ Coordinate driver itineraries and ensure that vehicle service and repair
requests are timely submitted working in liaison with drivers, supervisor and
operations/procurement staff.



Qualifications, Skills and Experience ⇒
⇗ The ideal candidate must hold a Bachelor’s Degree in Business
Administration, Public Administration or related fields.
⇗ At least 3-5 years of relevant administrative experience in supporting
teams of professionals.
⇗ Strong administrative, organizational and interpersonal skills, able to
work well under pressure.
⇗ Familiarity with travel logistics and event planning.
⇗ Experience with US government donor projects.
⇗ Ability to work flexibly and collaboratively in a complex Program and in a
diverse multi-cultural team environment.
⇗ Ability to work independently and to excel at operating in a fast pace,
health management support environment.
⇗ Ability to carry out independent work, take initiative, be responsible,
maintain can-do attitude and use sound judgment.
⇗ Excellent interpersonal and communication skills. A demonstrated commitment
to high professional and personal ethical standards.
⇗ Excellent computer skills, knowledge of MS Office Suite applications
including Word, Excel, and other applications.

How to Apply ⇒
All candidates who wish to join Management Sciences for Health in the
aforementioned capacity at the link below.

Click Here ]https://msh.wd1.myworkdayjobs.com/en-
US/External/job/Uganda-Kampala/Administrative-Officer13-11123

Apply Through

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Administrative Officer Us Jobs in Kampala Uganda,Management Sciences For Health (MSH) Jobs in Kampala Uganda. Administrative Officer Us Jobs in Kampala at Management Sciences For Health (MSH).

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Brown Alex Friday 26 June 2020 Jobs in Kampala Jobs in Management Sciences For Health (MSH) Uganda