Jobs in Madi-okollo at Bno Project Ngo Jobs Plan International

Fresher Administration & Logistics Assistant Jobs in Madi-okollo Uganda,Bno Project Ngo Jobs Plan International Jobs in Madi-okollo Uganda. Fresher Administration & Logistics Assistant Jobs in Madi-okollo at Bno Project Ngo Jobs Plan International.

Job Title ⇒ Administration & Logistics Assistant - BNO Project
Site ⇒ ugandajobss.blogspot.com
Organisation ⇒ Plan International
Duty Station ⇒ Uganda
Reports to : Administration Coordinator

About US ⇒
Plan International is an independent development and humanitarian not for
profit organization that advances children's rights and equality for girls. We
believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And its girls
who are most affected. Working together with children, young people, our
supporters and partners, we strive for a just world, tackling the root causes
of the challenges facing girls and all vulnerable children. We have been
building powerful partnerships for children for more than 75 years, and are
now active in more than 70 countries.

About Project:
The Building Community Resilience for Protection of Refugees and Host
community Children and Adolescents in West Nile Project, aims to contribute to
building protective environments for refugees within refugee settlements and
host communities to ensure children and adolescents affected by the crisis
thrive and feel safe from all forms of violence, including SGBV, and, have
access to appropriate age and gender responsive protective services. It is a
24 month emergency response project funded by the Ministry for Development
Cooperation Belgium through Plan International Belgium National Office BNO.
It will be implemented in West Nile covering: Rhino Camp in Madi-Okollo and
Arua and Bidibidi Refugee settlement in Yumbe and host communities where these
settlements are located.

Job Summary ⇒ The Administration and Logistics Assistant supports the
Administration department in facilitating effective implementation of BNO
-BCRP Project activities to ensure project results are delivered in time and
in line with project proposal, PIU West Nile emergency response strategy as
well as Direction générale de la Coopération au Développement – DGD
requirements.

Key Duties and Responsibilities ⇒
Admin Logistical support:
⇗ Prepare prompt payment to vendors according to the approved purchase order
agreement; ensure punctual delivery of goods and services by the vendor;
proper receipt and clearance of any materials, supplies, or equipment; and the
negotiation of any returns or adjustments which may become necessary.
⇗ Book hotels and community food vendor services for accommodation and
workshops required in conformity with Plan policies and procedures. Also
organize Plan events, workshops and other related functions as agreed with the
supervisor.
⇗ Review active orders to determine delivery status and follow up with
vendors to assure prompt delivery.
⇗ Communicate with staff concerning delivery progress; maintain records to
record receipt of invoices.
⇗ Perform procurement tasks that may be delegated by the Administration
Coordinator.
⇗ Based on received request, book hotel services for accommodation and
workshops as required.
⇗ Writing orders in the line of responsibility and drafting related
correspondences.
⇗ Monitor the usage of stationery and order for replenishment as and when
necessary.
Management of front desk and switch board:
⇗ Receive, announce and direct visitors to staff at Office in a courteous
manner. As requested, make appointments.
⇗ Keep the reception area in an orderly manner to include updated reading
materials, clean and organized arrangement, and easy access of visitors to
beverages.
⇗ Receive incoming calls and place outgoing calls and handle incoming and
outgoing correspondences addresses to Plan.
⇗ Develop and regularly maintain updated Office telephone directories.
Complete telephone logs booked through reception for outgoing calls booked
through the switchboard by indicating whether they are personal or official.
⇗ Report and suggest solutions related to improvement or malfunctioning of
the switchboard to your supervisor.
⇗ Responsible for general office cleaning, office equipment maintenance and
utilization, utility bills payment and tracking and follow-up on repairs
needed with external service providers and the landlord to ensure works are
done and are value for money.
⇗ Prepare and follow weekly transport schedules for the PU with relevant
staff and as may be required liaise with Country Office and other PU
administration staff to ensure efficiency in staff movements according to Plan
transport policy
Management of petty cash function within established procedures:
⇗ Maintain reconciled Petty Cash Ledger by making entries into the ledger
book to ensure that daily cash at hand reconciles with book balances.
⇗ Make petty cash payments against accurately completed and approved petty
cash request forms.
⇗ Request petty cash replenishment as and when there are minimum balances and
keep safe custody of the petty cash balances.
⇗ During the absence of customer care officer at reception, cover the
reception desk and perform core activities of customer care desk.
⇗ Organizes Plan events, workshops and other related functions as agreed with
the supervisor.
Dealing with Problems:
⇗ As delegated by the Procurement and Administration Coordinator, perform the
tasks in line with established procedures and policies.


Qualifications, Skills and Experience ⇒
⇗ The applicant for the Plan International Administration & Logistics
Assistant - BNO Project job must hold a Bachelor’s Degree in business
Administration, Bachelor of Commerce, Accounting, Arts, Social Sciences,
Administration, Bachelor of logistics and procurement management, or another
related field.
⇗ A minimum of two years of working experience in a relevant field.
⇗ Experience in use of Microsoft Office applications i.e. Word, Excel and
Power Point.
⇗ Ability and willingness to learn and travel to the field
⇗ Very well organized and able to work under pressure
⇗ Excellent interpersonal skills
⇗ Plan International’s Values in Practice
⇗ We are open and accountable
⇗ Promotes a culture of openness and transparency, including with sponsors
and donors.
⇗ Holds self and others accountable to achieve the highest standards of
integrity.
⇗ Consistent and fair in the treatment of people.
⇗ Open about mistakes and keen to learn from them.
⇗ Accountable for ensuring we are a safe organization for all children, girls
& young people

How to Apply ⇒
All Qualified candidates please apply online at the link below.

Click Here
]https://career5.successfactors.eu/sfcareer/jobreqcareerpvt?jobId=38141&company=PlanInt&st=C9AC0D234BB4B2BA1E6676310C16646718F129BC

Deadline: 10 th July 2020

Apply Through

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Brown Alex Monday, 29 June 2020 Jobs in Bno Project Ngo Jobs Plan International Uganda Jobs in Madi-okollo