Executive Assistant To The Country DirectorStrongminds Uganda Admin Jobs Jobs

Admin Jobs Jobs in Kampala Uganda,Executive Assistant To The Country DirectorStrongminds Jobs in Kampala Uganda. Admin Jobs Jobs in Kampala at Executive Assistant To The Country DirectorStrongminds.

Job Title ⇒ Executive Assistant to the Country Director
Site ⇒ ugandajobss.blogspot.com
Organization ⇒ StrongMinds Uganda
Duty Station ⇒ Kampala, Uganda
Reporting to ⇒ Country Director

About US ⇒
StrongMinds is a dynamic and fast growing 501c3 social enterprise that
focuses on one of the most pervasive mental illnesses in the world. We treat
depression among women of all ages in Africa, where access to mental health
treatment is extremely limited, and we are guided by a goal to treat two
million depressed African women.

Job Summary ⇒ The Executive Assistant provides executive support to the
Country Director and serves as a liaison to the Board of Directors and Senior
Management Team. The Executive Assistant serves as the primary point of
contact for internal and external stakeholders on all matters pertaining to
the office of the Director. The Executive Assistant must be innovative and be
able to multi-task within an entrepreneurial environment that is mission-
driven, results driven and community orientated. The ideal individual will
have the ability to exercise good judgment in a variety of situations, with
strong written and verbal communication, administrative, and organizational
skills, and the ability to maintain a realistic balance among multiple
priorities. The Executive Assistant is required to work independently and must
be able to work under pressure at times to handle a wide variety of activities
and confidential matters with discretion.

Key Duties and Responsibilities ⇒
Executive Support
⇗ Completes a broad variety of administrative tasks for the Director
including: managing an extremely active calendar of appointments both in
person and Online; composing and preparing correspondence that is sometimes
confidential; arranging complex and detailed travel plans, itineraries, and
agendas; and compiling documents for travel-related meetings;
⇗ Plans, coordinates and ensures the Director’s schedule is followed and
respected;
⇗ Communicates directly, and on behalf of the Director, with Board members,
donors, staff and others on matters related to the Director’s programmatic
activities;
⇗ Provides a bridge for smooth communication between the Director’s office
and internal departments; demonstrating leadership to maintain credibility,
trust and support with senior management staff;
⇗ Works closely and effectively with the Director to keep him/her well
informed of upcoming commitments and responsibilities, as well as following up
appropriately;
⇗ Successfully completes critical aspects of deliverables with a hands-on
approach, including drafting acknowledgment letters, personal correspondence,
and other tasks that facilitate the Director’s ability to effectively lead the
organisation;
⇗ Prioritizing conflicting needs; handles matters expeditiously, proactively,
and follows-through on projects to successful completion, often with deadline
pressures; and
⇗ Manages the Director’s online presence, e.g., social media accounts,
twitter feeds etc.
⇗ Ensure the maintenance of a proper filing and records keeping system both
electronic and paper for minutes of Country Directors meetings and other
related documents relevant to the business continuity of the organization. The
filing system should facilitate easy storage and retrieval of information but
also ensure the safety of confidential information.
⇗ Ensure availability of required office supplies, stationery, equipment etc.
through the effective management of inventories for the smooth running of the
office.
⇗ Lead the process of development and implementation of the Country
Director’s Office budget
⇗ Ensure that the ambiance in the Country Director’s office is well
maintained and depicts the good organisational image
⇗ Support the CD and Partnership Director to plan for donor visits and other
guests international and national visiting SMU. This includes airport pick
ups, local transport, hotel bookings, coordinating the visit
schedule/itinerary and producing the report
⇗ Board Support and Liaison
⇗ Serves as the Director’s administrative liaison to the StrongMinds Uganda
Board of Directors;
⇗ Assists board members with travel arrangements, lodging, and meal planning
as needed;
⇗ Maintains discretion and confidentiality in relationships with all board
members; and
⇗ Adheres to compliance with applicable rules and regulations set in bylaws
regarding board and board committee matters, including advance distribution of
materials before meetings in electronic/paper format;
⇗ Maintain a proper filling system electronic and paper for all minutes and
other documents that relate to SMU Board of Trustee activities;
⇗ In liaison with the Board secretary, prepare agendas and minutes of all
Board and Board committee meetings, ensuring that action lists are availed and
followed up by relevant persons in a timely fashion;
⇗ Prepare minutes and action points of the relevant meetings coordinated
through the Country Director’s office;
Senior Management Liaison
⇗ Participates as an adjunct member of the Leadership Team including
assisting in scheduling meetings, attending all meetings and taking minutes;
⇗ Assists in coordinating the agenda of senior management team meetings and
off-sites, and all staff meetings; and
⇗ Facilities cross-divisional coordination of travel plans.


Qualifications, Skills and Experience ⇒
⇗ The applicant must hold a Bachelor’s degree in Business Administration,
Mass Communication, Public Administration or a related field required;
⇗ 5-10 years of experience in supporting executives, preferably in an
international non-profit organization;
⇗ Proficient in Microsoft Office outlook, Word, Excel and PowerPoint and
social media;
⇗ Strong organizational skills that reflect ability to perform and prioritize
multiple tasks seamlessly with excellent attention to detail;
⇗ Very strong interpersonal skills and the ability to build relationships
with stakeholders, including staff, board members, external partners and
donors;
⇗ Expert level written and verbal communication skills;
⇗ Demonstrated proactive approaches to problem-solving with strong decision-
making capability;
⇗ Emotional maturity;
⇗ Highly resourceful team-player, with the ability to be extremely effective
independently;
⇗ Proven ability to handle confidential information with discretion, be
adaptable to various competing demands, and demonstrates the highest level of
customer/client service and response;
⇗ Demonstrated ability to achieve high performance goals and meet deadlines
in a fast-paced environment;
⇗ Forward looking thinker, who actively seeks opportunities and proposes
solutions;
⇗ Highly developed cultural awareness and ability to work well in an
international environment with people from diverse backgrounds and cultures

The Executive Assistant will also be expected to model StrongMinds’ core
values:
⇗ We are people-focused.
⇗ We think big and act fast.
⇗ We are data-driven.
⇗ We do what we say and say what we do.
⇗ We believe in collaboration, not competition.

How to Apply ⇒
All candidates should apply online at the link below.

Click Here ]https://strongminds.recruitee.com/o/executive-assistant-to-
the-country-director

Apply Today Through

style="display:block"
data-ad-client="ca-pub-3026139205156568"
data-ad-slot="2061445930"
data-ad-format="auto">

Email⇒
URL⇒Link

Warning: Never Pay money for getting a job.

Thank you and dont forget to visit again ugandajobss.blogspot.com website

Admin Jobs Jobs in Kampala Uganda,Executive Assistant To The Country DirectorStrongminds Jobs in Kampala Uganda. Admin Jobs Jobs in Kampala at Executive Assistant To The Country DirectorStrongminds.

Thank you and dont forget to visit again ugandajobss.blogspot.com

Brown Alex Tuesday, 30 June 2020 Jobs in Executive Assistant To The Country DirectorStrongminds Uganda Jobs in Kampala