Human Resource & Administration Officer Us Jobs at International Rescue Committee

Human Resource & Administration Officer Us Jobs in Kiryandongo Uganda,International Rescue Committee Jobs in Kiryandongo Uganda. Human Resource & Administration Officer Us Jobs in Kiryandongo at International Rescue Committee.

Job Title ⇒ Human Resource & Administration Officer
Site ⇒ ugandajobss.blogspot.com
Organization ⇒ International Rescue Committee
Duty Station : Uganda

About US:
The International Rescue Committee helps people whose lives and livelihoods
are shattered by conflict and disaster to survive, recover, and gain control
of their future. It was created by Albert Einstein more than 80 years and has
been working in Uganda since 1998. It has particularly working in the conflict
zones where tens of thousands of people have been kills and over 1.6 million
displaced. Following a peace agreement in 2006, Ugandans are returning home
and looking to rebuild their lives. The IRC is there to protect women and
children from violence and exploitation by fostering a safe environment and
encouraging education, and is supporting farmers and small businesses, and
helping communities promote peace and long-term development.

Job Summary ⇒ Under the direct supervision of the Field Coordinator, the
HR/Admin Officer will support the affairs related to the day to day running of
the IRC Uganda office in Kiryandongo and is the focal person providing key
support on all HR functions. The Human Resource/Admin Officer will assist in
the human resources activities including recruitment and orientation,
personnel files, staff benefits and insurance schemes, timesheets and payroll.

Key Duties and Responsibilities:
Recruitment and On-boarding
⇗ Initiate and coordinate all the recruitment requests and follow through on
hiring procedures in line with the policy.
⇗ Prepare and post all job advertisements for all vacant positions in
appropriate channels and ensure wide and appropriate distribution, this
includes e-filing of application and sending out HR communications.
⇗ Maintain a recruitment resource database CVs.
⇗ Maintain an organized recruitment resource database and bi-weekly update
the recruitment status report and send it to all managers on a weekly basis
⇗ Organize interviews and follow through on hiring procedures in line with
the IRC policy
⇗ Liaise with hiring managers and field HR/Admin staff to ensure new staff
are oriented upon hire in all IRC offices. Includes providing pre-assignment
information, orienting employee to the IRC Way in the office.
Contract Management
⇗ Preparing and track offer letters and employment contracts.
⇗ Prepare CoS Change of Status forms as required and draft/track Staff
Contracts, termination forms/notifications.
⇗ Ensure internal equity is maintained for staff compensation and benefits
and advice programs leads accordingly.
⇗ Ensure staff understand their benefits package and lead an effective
administration of the benefits.
⇗ Maintain accurate and up to date personnel records of all employees
including orderly archiving.
⇗ Ensure the IRC way violations are captured, reported, and followed through
on a monthly basis.
HRIS Support
⇗ Support the management of IRC Uganda’s HRIS system and ensuring that it is
accurate and maintained up to date.
⇗ Support the maintenance of all talent acquisition and management processes
in Cornerstone and the HRIS as assigned, to ensure 100% data integrity.
⇗ Act as a point of contact for all Cornerstone enquiries for Kiryandongo.
⇗ Capacity building employees, management in use of Cornerstone and the HRIS.
⇗ Support Payroll process for national staff, as required.
Performance management
⇗ Coordinate timely performance appraisals and maintain an updated PME
database for all staff in coordination with the other field HR leads
⇗ Ensure that performance evaluations for all staff are conducted on time,
and review all evaluations to ensure quality and consistency
⇗ Collate training needs from the PME and ensure that they are captured in
the Annual learning and development plan.
Health Insurance Management
⇗ Coordinate the national staff health insurance scheme ensuring timely and
accurate reports from the service provider.
⇗ Ensure all staff and eligible dependents are registered on to the medical
insurance scheme, monitor staff medical coverage and ensure that the scheme is
functioning well.
⇗ Liaise with the health service provider to resolve any issues with the
services.
⇗ Follow up on all medical insurance matters for staff including adding and
deleting staff to/from the employer’s liability and the medical and
hospitalization insurance policy schemes as well as follow up on payments and
claims.
Exit Management
⇗ Process and track all termination paperwork for all national staff
including preparation of termination notice letters in relation to closing
grants and restructuring.
⇗ Work closely with supervisors to ensure exit interviews are offered to all
staff and data is captured in the online exit survey to ensure a learning and
reflective culture in the country program.
⇗ Ensure that staff are removed from the Health Insurance scheme and GPA
schemes accordingly
⇗ Develop and maintain reports to update and finalize terminal benefits
⇗ Perform other duties as needed or requested by the HR/Admin Manager or the
HR Coordinator.


Qualifications, Skills and Experience:
⇗ The ideal candidate must hold a University Degree, higher diploma in Human
Resources or similar professional qualification
⇗ At least three years of relevant professional experience in human resources
⇗ Strong knowledge and experience of HRISs, and ideally in supporting others
to use HRIS
⇗ Extensive knowledge and experience of managing a payroll, preferably for
more than 400 employees
⇗ Previous experience working with an international NGO in a cross-cultural
setting, preferably in the HR sector
⇗ Previous experience in using ProMISe HRMIS is an advantage
⇗ Strong experience in a human resource support role
⇗ Ability to analyse and interpret numerical data and processes
⇗ Ability to maintain the highest degree of discretion and confidentiality of
HR information
⇗ Ability to use judgement to determine when to deal with a query to
conclusion or when to pass to another member of the team
⇗ Organised and methodical and with good attention to detail
⇗ Willingness and ability to work within a multi-site, international
organisation
⇗ Customer focused with good interpersonal skills
⇗ Ability to work on own initiative with limited supervision
⇗ Ability to deal with ambiguity and work towards a resolution
⇗ Excellent written and verbal communication skills
⇗ Excellent Microsoft Office packages - Word, Excel, and Outlook.
⇗ Able to coach and support others

How to Apply:
All suitably qualified and interested candidates are encouraged to apply
online at the link below.

Click Here
]https://rescue.csod.com/ux/ats/careersite/1/home?c=rescue#/requisition/9390


The IRC and IRC workers must adhere to the values and principles outlined in
IRC Way - Standards for Professional Conduct. These are Integrity, Service,
and Accountability. In accordance with these values, the IRC operates and
enforces policies on Beneficiary Protection from Exploitation and Abuse, Child
Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-
Retaliation.

Deadline: 10 th July 2020

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Human Resource & Administration Officer Us Jobs in Kiryandongo Uganda,International Rescue Committee Jobs in Kiryandongo Uganda. Human Resource & Administration Officer Us Jobs in Kiryandongo at International Rescue Committee.

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Brown Alex Monday 29 June 2020 Jobs in International Rescue Committee Uganda Jobs in Kiryandongo