Fresher Procurement Assistant Ngo Jobs – Church World Service (Cws) Jobs in Kampala

Jobs in Kampala Uganda Uganda Jobs Jobs in Kampala Fresher Procurement Assistant Ngo Jobs – Church World Service (Cws) Jobs in Kampala at Uganda Jobs Fresher Procurement Assistant Ngo Jobs – Church World Service (Cws) Employment opportunities Uganda Jobs

Job Title    Procurement Assistant Fresher Jobs
Organisation Church World Service CWS



Duty Station  Kampala, Uganda
Reports to  Administration Supervisor
 
About US
Church World Service was founded in 1946 and is a cooperative ministry of 37 Christian denominations and communions, providing sustainable self-help, development, disaster relief, and refugee assistance around the world.
 
Job Summary  The Procurement Assistant is primarily responsible for assisting the General Services GS department in purchasing and procurement functions of supplies, equipment and services. The incumbent will also be responsible for maintaining purchasing records and facilitating accurate documentation to Finance. This position reports directly to the Administration Supervisor, Kampala Uganda.
 
Key Duties and Responsibilities 
Assists in procurement of goods and services in a cost-effective, timely and transparent manner in line with CWS Polices, Co-operative Agreement and 2CFR 200.
Assists in conducting market research to capture the current costs and quality trends of items in the market, evaluates offers from vendors and negotiates better prices on behalf of CWS Africa.
Ensures all approved quotations are captured in SAGE and approved LPOs sent to the vendors.
Receives and reviews invoices and ensures complete documentation GRN, Invoice, Delivery Note, LPO before submission to finance for payment.
Manages flow of complete procurement documents between departments within the Kampala office.
Participates in budget preparation by researching cost estimates of proposed items.
Analyses incoming bids by coming up with a comprehensive analysis on the requirements of the bid for review by the committee meetings.
Prepares the Request for proposal RFP reports for tender committee review.
Coordinates and facilitates the vendor pre-qualification process.
Tracking of vendor invoices on the procurement excel spread sheet
Completes vendor forms and updates the scans and the vendor list on the fileserver.
Ensures reconciliations for vendors by comparing invoices and payments.
Participates in developing, facilitating, implementing, monitoring and reviewing procurement plans.
Responsible for managing all updated procurement contracts, coordinate and monitor the supply chain function to ensure compliance with procurement policies and practices and donor requirements.
Liaises with vendors to create realistic delivery schedules and compare actual deliveries in order to evaluate vendor performance and responsiveness.
Ensures procurement records are accurate, up to date and in compliance with procurement policies and practices policies and donor requirements.
Builds and maintains positive relationships with all members of staff, and contactors both within and outside CWS RSC Africa.
Performs any other duties as assigned to improve the operations of CWS Uganda office.
 


Qualifications, Skills and Experience
The ideal candidate must hold a Bachelor’s Degree or equivalent in Business Administration, Supply Chain Management, Public Administration, Procurement or other related field required.
Diploma in Purchasing and Supplies Management is preferred.
Three 3 years of procurement or related work experience with increasing responsibilities is required.
Demonstrated excellent computer skills for Microsoft Word, Excel, Access and Outlook
Working knowledge of SAGE and 2 CFR 200 will be an added advantage
Demonstrated strong organizational and time management skills
Strong written and verbal English skills
Committed to and conform with the organization’s mission.
 
Abilities
The Procurement Assistant must have the ability to
Communicate effectively both verbally and in writing.
Maintain the confidentiality and integrity of accounts and budget information.
Exercise good judgement and seek guidance as appropriate when confronted with unanticipated problems.
Effectively manage CWS Africa’s resources.
Follow instructions from the Supervisor with a positive and receptive attitude.
Deal effectively and courteously with a large number of associates, outside agencies, applicants and members of the general public.
Conduct oneself in a professional and courteous manner to represent the best interests of RSC Africa and CWS/IRP.
Maintain a high performance standard with attention to detail.
Carry out all of the duties of the position efficiently and effectively with minimal supervision.
Work independently and contribute to overall operations of CWS Africa.
Take initiative in the development and completion of projects.
Lead others and address issues as they arise.
Maintain strict confidentiality with RSC Africa administrative and operational information.
Manage a large and diverse workload under pressure with competing priorities.
Analyze and solve complex problems and make sound decisions.
Work well as a team in a multi-cultural environment while maintaining a high level of motivation.
Actively participate in the implementation of the U.S. Government Operational Refugee Processing Program in Africa.
 
How to Apply
All candidates should apply online at the link below.
 
Click Here
 
Deadline 30th June 2021
 

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Jobs in Kampala Uganda Uganda Jobs Jobs in Kampala Fresher Procurement Assistant Ngo Jobs – Church World Service (Cws) Jobs in Kampala at Uganda Jobs Fresher Procurement Assistant Ngo Jobs – Church World Service (Cws) Employment opportunities Uganda Jobs

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Brown Alex Wednesday 23 June 2021 Employment opportunities at Kampala Jobs in Kampala Uganda Jobs Uganda Jobs