Uganda Jobs Uganda Administration Officer Job Placements – Uganda Airlines Jobs

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Job Title  Administration Officer
Organisation Uganda Airlines



Duty Station  Uganda
Ref No UGA-93
Report Line Technical Advisor-HR
 
About US
Uganda Airlines is the flag carrier of Uganda. The company is a revival of the older Uganda Airlines which operated from 1977 until 2001. It began flying in August 2019.
 
Job Summary  Administration Officer shall manage the daily tasks of the airline by providing administrative and clerical support to various departments including the outstation.
 
Key Duties and Responsibilities 
Warmly welcome guests to the premises and directing them where appropriate.
Monitoring the safety and security of the office premises and liaising with the security teams on the ground.
Making sure the offices are locked during out-of-office hours and entry to strictly be permitted and ensuring offices are opened before the opening of any business day.
Ensure the repair and maintenance issues of the building are reported on a timely basis and quickly resolved.
Ensure car repairs and maintenance are done cost-effectively on a regular basis and all logs kept safely including the logbooks.
Maintain proper fueling levels of all cars and monitor the allocation and distribution of each company vehicle in your docket. Allocation and consumption reports to be made on a weekly basis.
Ensuring that the office premises, offices and toilets are kept very clean at all times
Ensure there is a car tracker per vehicle to ensure the safety of the company asset.
Management of the disbursement of airtime and sim cards to those allocated and liaising with the finance department on the same.
Ensure there is an active fire system and fire emergency procedures and protocols in place.
Book meetings for events in-house and external and ensure all preparations are made; catering, invites and others.
Assist the HR Section in errands necessitating the process of work permits for expatriates.
Look for affordable accommodation, schools, and facilities for expatriates as may be required.
Distribute and store correspondences e.g. letters, emails, and packages
Ensure all offices are well equipped with office supplies from the stores and are functioning efficiently.
Prepare reports and presentations with statistical data, as may be assigned
Arrange travel and accommodations as may be required for various managers


Qualifications, Skills and Experience
The ideal applicant must hold a Bachelor’s Degree in Social Sciences, Business Administration, or any related field.
At least three years of experience in a busy office environment at the administration level
Experience with Microsoft applications; Word, PowerPoint, Excel, and others
Experience with fleet management matters in a busy environment
Solid knowledge of office procedures and protocols
Proven knowledge in Fire safety and security systems and procedures
Proficiency in documenting processes and keeping up with industry trends
Attention to detail
Verbal and written communication skills
Critical thinker and problem-solving skills
Team player
Good time-management skills
Excellent interpersonal and communication skills
Organization skills
Writing skills
Flexible
Integrity
Security-conscious
 
How to Apply
All candidates should send their application letters, , complete with Curriculum Vitae giving two 2 referees, and copies of academic and professional certificates with one passport size photograph one full size photograph for Cabin Crew applicants should be submitted online at Click Here or by post quoting the Job Reference number accordingly.
 
Applications should be addressed to
The Manager Human Resources.
Uganda National Airlines Company Ltd.
P.O. Box 431, Entebbe, Uganda.
 
Only successful applicants will be contacted.
 
Deadline 12th July, 2021 at 400pm
 

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Jobs in Uganda Uganda Uganda Jobs Jobs in Uganda Administration Officer Job Placements – Uganda Airlines Jobs in Uganda at Uganda Jobs Administration Officer Job Placements – Uganda Airlines Employment opportunities Uganda Jobs

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Brown Alex Tuesday 29 June 2021 Employment opportunities at Uganda jobs in uganda Uganda Jobs Uganda Jobs