Interim Senior Operations And Administrations Officer Jobs at Farm Africa

Jobs in Kampala Uganda Farm Africa Jobs in Kampala Interim Senior Operations And Administrations Officer Jobs in Kampala at Farm Africa Interim Senior Operations And Administrations Officer Employment opportunities Farm Africa

Job Title ⇒ Interim Senior Operations and Administrations Officer
]https//www.theugandanjobline.com/
Organisation ⇒ Farm Africa
Duty Station ⇒ Kampala, Uganda
Reports to ⇒ Finance and Administration Manager.
Duration & Hours 4 month full-time, fixed-term contract March 21 - July
21
About US ⇒
Farm Africa, founded in 1985, is an international non-governmental
organization working in Uganda, Ethiopia, Kenya and Tanzania. We drive
agricultural and environmental change to improve lives. Our strategy has three
pillars agricultural expertise, management and preservation of ecosystems,
and the power of business to drive prosperity. We believe Africa has the power
to feed itself and are helping make this happen by establishing and spreading
the best farming and forestry techniques so that poor farmers and herders have
more food to feed their families and to sell. We help smallholders manage
their natural resources sustainably so that they can withstand climate change
challenges and shocks and ensure their families have enough food in the future
as well as now. Farm Africa works in partnership with communities, government,
local and international organizations, and the private sector to innovate,
learn and share best practices for maximum impact of our projects.
Job Summary ⇒ The Interim Senior Operations and Administration Officer
SOAO will be a key member of the Farm Africa Uganda Team. Based in the small
but busy country office, the SOAO role is a busy and varied one involving
procurement, human resources, logistics, security, IT, finance and facilities
management. This is a fixed-term contract to provide maternity cover for the
permanent job holder, and it is anticipated that the Interim SOAO will report
for duty in early March 2021 accordingly.
Purpose Of The Role
To provide a high standard of operational and administrative support to Farm
Africa's country office and project teams in Uganda.

Key Duties and Responsibilities ⇒ The key responsibilities of the Interim
Senior Operations and Administrations officer are
Human Resources
⇗ Coordinate the advertising of vacancies as requested using appropriate
channels
⇗ Work with field teams to recruit support staff
⇗ Provide overall, country-wide support with recruitment, including
organising interviews, facilitating tests and collecting references and
certificates
⇗ Prepare employment contracts for new staff, and coordinate the induction
process as necessary
⇗ Brief all new staff on safeguarding policies and the Farm Africa Code of
Conduct, ensuring that a signed copy of the latter is held on staff members'
file
⇗ Provide international staff with practical support to obtain their work
permits
⇗ Collate and maintain accurate leave and absence records for all Farm Africa
Uganda staff
⇗ Support CD and SMT with running disciplinary processes, acting as minute
take as required
Assets and Insurance
⇗ Create and maintain a database of all Farm Africa vehicles and motorbikes
in Uganda, and ensure that they are comprehensively insured at all times
⇗ Keep a record of all staff members requiring a driving or riding permit to
carry out their duties, and ensure that they hold valid permits and copies are
held on file
⇗ With oversight from the FAM, take day to day responsibility for keeping
health, workers compensation and all risks insurance policies up to date -
adding new staff and assets as required
⇗ Maintain UCO asset register, and keep an up-to-date record of asset
registers for each project office
⇗ Work closely with field teams to ensure that fuel tracking and analysis
reports are prepared and shared on a monthly basis
⇗ Act as the main contact point for the vehicle tracking software supplier
Administration & Logistics
⇗ Provide general practical administrative support to facilitate the
efficient running of the UCO including facilities mgmt. and oversight of
casual staff carrying out domestic and security duties
⇗ Organise hotels and transport for visitors, support SMT with transport
requests
⇗ Provide wide-ranging administrative and practical support to the Country
Director & FAM as reasonably required, including supporting the FAM and CD
with the process of renewing operational certificates
⇗ Work closely with field offices to improve and streamline systems,
processes and policies
⇗ Maintain high standard of filling systems at UCO
IT Support
⇗ Procurement of laptops and other related equipment for all FA staff in
Uganda
⇗ Ensure that all new laptops are fully configured with relevant software
downloaded Ensure that email addresses and necessary logins are set up for all
new staff M Act as first point of contact for IT enquires from field staff
Procurement
⇗ With support from the Finance & Administration Manage FAM lead the
procurement process for new projects starting up in Uganda
⇗ Provide ongoing procurement support to project teams, particularly with
regards toitems that need to be sourced from Kampala
⇗ Create and maintain a list of pre-authorised suppliers for Uganda Country
Office UCO
Finance Support
⇗ Manage petty cash for the UCO
⇗ Conduct monthly petty cash reconciliations
⇗ Act as a bank agent
⇗ Responsible for filing hard and soft copies of financial documents
including invoices, payment confirmations and receipts
⇗ Support the FAM with the payment of invoices and preparation of supporting
documents

Qualifications, Skills and Experience ⇒
Essential
⇗ The ideal candidate for the Farm Africa Interim Senior Operations and
Administrations Officer job placement must hold a Bachelor's Degree in
Business Administration, Human Resource Management or other relevant subject.
⇗ A minimum of three years' experience of providing administrative and/or
logistical support within a busy office.
⇗ Experience of information management and using Microsoft Excel to manage
and store data and records
⇗ Experience of maintaining HR/staff records
⇗ Experience of leading or supporting procurements of both high and low value
items.
⇗ Experience of coordinating logistics and travel within Uganda and the
region
⇗ Experience of organising meetings and appointments for multiple different
staff in an office environment
⇗ Outstanding attention to detail
⇗ Excellent IT skills with the ability to pick up new software and programmes
quickly
⇗ Excellent organisational skills with demonstrable ability to establish
systems and processes
⇗ Strong written and verbal communication skills including the ability to
communicate with people from a broad range of backgrounds
⇗ Good working knowledge of Microsoft Office programmes In particular Word,
Excel and PowerPoint
⇗ Able to work under own initiative
⇗ Honesty and Integrity
Desired
⇗ A practical understanding of Ugandan employment laws
⇗ Experience of managing office facilities
⇗ Experience of managing casual staff
⇗ Experience of supporting with disciplinary hearings and procedures
⇗ Experience of coordinating recruitment activities, in particular scheduling
and organising interviews, and obtaining references
⇗ Supporting with finance tasks such as preparing invoices for payment
⇗ Experience of working for an INGO
How to Apply ⇒
All candidates should send an updated CV, salary history and a two-page
supporting statement detailing how you meet the person specification to
ugandarecruitment@farmafrica.org including ‘Interim Senior Operations and
Administration Officer ’ in the subject line.
Please DO NOT send additional documents such as certificates and references
with your application. Successful candidates ONLY will be required to provide
these documents during the referencing process.

Deadline Tuesday 2nd February 2021 by 500pm EAT

Send your Application Through

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Email⇒ugandarecruitment@farmafrica.org
URL⇒Link

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Jobs in Kampala Uganda Farm Africa Jobs in Kampala Interim Senior Operations And Administrations Officer Jobs in Kampala at Farm Africa Interim Senior Operations And Administrations Officer Employment opportunities Farm Africa

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Brown Alex Tuesday 19 January 2021 Employment opportunities at Kampala Farm Africa Uganda Jobs Jobs in Kampala