Jobs in Kampala Uganda Special AssistantInternational Organization For Migration (IOM) Jobs in Kampala Un Admin Jobs Jobs in Kampala at Special AssistantInternational Organization For Migration (IOM) Un Admin Jobs Employment opportunities Special AssistantInternational Organization For Migration (IOM)
Job Title ⇒ Special Assistant to the Chief of Mission
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Organisation ⇒ International Organization for Migration IOM
Duty Station ⇒ Kampala, Uganda
Reference No ⇒ CFA/UG/001/2021
Reports to ⇒ IOM Programme Coordinator
About US ⇒
Established in 1951, International Organization for Migration IOM is a
Related Organization of the United Nations, and as the leading UN agency in
the field of migration, works closely with governmental, inter-governmental
and non-governmental partners. IOM is dedicated to promoting humane and
orderly migration for the benefit of all. It does so by providing services and
advice to governments and migrants.
Job Summary ⇒ Under the direct supervision of the Chief of Mission and in
close coordination with the relevant departments, the successful candidate
will be responsible in providing support to the Office of the Chief of
Mission.
Key Duties and Responsibilities ⇒
⇗ Organize and coordinate meetings for the Chief of Mission; coordinate with
the different units and relevant stakeholders such as Government entities, UN
agencies, Embassies to facilitate meetings or other secretarial issue on
behalf of CoM as and when required.
⇗ Maintain the Chief of Mission’s calendar, receive high ranking visitors,
place and screen telephone calls and answer enquiries.
⇗ Provide secretarial, administrative and logistics support in organizing
workshops/meetings /conferences, attend internal meetings with project
partners, government counterparts and relevant stakeholders, and other events
as appropriate and take minutes of meetings as required.
⇗ Receive confidential issues, letters, documents and distribute them to the
proper department.
⇗ Distribute meeting reports and information and ensure follow-up on required
actions.
⇗ Assist with the administrative work of the office of the Chief of Mission
including establishing internal procedures and file/track systems for
correspondence and documents, receive, screen and register correspondence and
documents.
⇗ Collect and prepare briefing materials for Chief of Mission concerning
official trips or special meetings. Undertake travel arrangements for Chief of
Mission, including arranging itinerary, visas, and hotel reservations. Ensure
offices are informed of travel arrangements and requirements and Chief of
Mission is briefed of important developments upon their return.
⇗ Keep abreast activities of importance, latest policies, procedures and
organizational changes affecting the Office of the Chief of Mission.
⇗ Prepare correspondence for the Chief of Mission’s signature, and draft non-
substantive correspondence based on first-hand knowledge of work schedule or
events, rough notes, or verbal instructions, for Chief of Mission’s approval.
⇗ Draft documents, official letters and diplomatic letters Note Verbales
etc.
⇗ Assist the Chief of Mission by liaising with relevant governmental and non-
governmental entities, international organizations as well as other relevant
stakeholders by letters, phone, email etc.
⇗ Establish and maintain relationships with Government entities, implementing
partners, UN agencies, donor and other stakeholders in the country.
⇗ Draft reports as assigned by the Chief of Mission.
⇗ Maintain an efficient filing system of CoMs Office for hard and electronic
copies of office records, documents, files, including managing folders in the
shared and server folder ensuring they are updated; Photocopying relevant
documents as requested.
⇗ Process travel arrangements for the CoM including briefing package in
consultation with different unit.
⇗ Ensure that documents requiring CoM’s signature will be done within the
day.
⇗ Issue different official letters as advised by CoM and when require.
⇗ Perform any other duties as may be assigned from to time.
Qualifications, Skills and Experience ⇒
⇗ The ideal candidate for the Special Assistant to the Chief of Mission job
opportunity should hold a University Degree in Business Administration, Social
Sciences or related field; from an accredited academic institution, with
relevant professional experience OR completed High school diploma from an
accredited academic institution, with five years of relevant professional
experience.
⇗ Discreet, detail-oriented, patience with willingness to learn new tasks;
⇗ Work experience with international humanitarian organizations, embassies,
non-government or government institutions/organization in a multi-cultural
setting is an advantage;
⇗ Team-work oriented, capacity to work independently; sensitive to gender
issues, personal commitment, efficiency, flexibility, experience in working
effectively and harmoniously with colleagues from varied cultures and
professional backgrounds at all levels;
⇗ Proficient in MS office applications e.g. Word, Excel, PowerPoint, Email,
Outlook.
⇗ Languages Fluency in English and working knowledge of other UN
languages is an advantage.
Values
⇗ Inclusion and respect for diversity respects and promotes individual and
cultural differences; encourages diversity and inclusion wherever possible.
⇗ Integrity and transparency maintains high ethical standards and acts in a
manner consistent with organizational principles/rules and standards of
conduct.
⇗ Professionalism demonstrates ability to work in a composed, competent and
committed manner and exercises careful judgment in meeting day-to-day
challenges.
Core Competencies
⇗ Accountability- Takes ownership for achieving the organization’s priorities
and assumes responsibility for own action and delighted work.
⇗ Communication – Encourages and contributes to clear and open communication.
Explains complex matters in an informative, inspiring and motivational way.
⇗ Teamwork – Develops and promotes effective collaboration within and across
units to achieve shared goals and optimize results.
⇗ Delivering results – produces and delivers quality services in a service-
oriented and timely manner. Is action oriented and committed to achieving
agreed outcomes.
⇗ Managing and sharing knowledge– Continuously seeks to learn, share
knowledge and innovate.
How to Apply ⇒
All qualified and interested applicants may send their applications to
hruganda@iom.int . Reference Number and Position Title SVN/UG/001/2021 –
Special Assistant should be specified in the SUBJECT field. Applications from
qualified female candidates are especially encouraged. Only short-listed
candidates will be invited for an interview.
Deadline 5 th February 2021
Send your Application Through
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data-ad-slot="2061445930"
Email⇒hruganda@iom.int
URL⇒Link
Warning Never Pay money for getting a job.
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Jobs in Kampala Uganda Special AssistantInternational Organization For Migration (IOM) Jobs in Kampala Un Admin Jobs Jobs in Kampala at Special AssistantInternational Organization For Migration (IOM) Un Admin Jobs Employment opportunities Special AssistantInternational Organization For Migration (IOM)
Thank you and dont forget to visit again ugandajobss.blogspot.com
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