Jobs in Uganda Uganda United Nations Regional Service Centre Entebbe (RSCE) Jobs in Uganda Administrative Assistant Jobs in Uganda at United Nations Regional Service Centre Entebbe (RSCE) Administrative Assistant Employment opportunities United Nations Regional Service Centre Entebbe (RSCE)
Job Title ⇒ Administrative Assistant UN Diploma Jobs
]https//www.theugandanjobline.com/
Organization ⇒ United Nations Regional Service Centre Entebbe RSCE
Duty Station ⇒ Entebbe, Uganda
Job Opening Number ⇒ 20-Administration-RSCE-146861-R-Entebbe M
Reports to ⇒ Deputy Chief Regional Service Centre Entebbe
Grade ⇒ G5
About US ⇒
The Regional Service Centre Steering Committee is the decision-making body for
RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
Key Duties and Responsibilities ⇒ Within delegated authority, the
Administrative Assistant will carry out the following duties
⇗ Ensures effective and efficient functioning of the Deputy Chief RSCE`s
office by maintaining contact with visitors and staff, arrange appointments
and meetings including meeting room reservation, compiling and preparing
briefing and presentation material, background information and documentation
for meetings. Supports the office with leave monitoring and maintaining leave
and absences.
⇗ Make travel arrangements and hotel reservations, processing requests for
visa, ID cards and other documents. Provide administrative support to
conferences, workshops, retreats. Research and retrieval of statistical data
from internal and external sources, preparation of statistical charts, tables
and reports. Follow up on deadlines, commitments made, action taken and
coordination of collection and submission of reports to Service line managers.
Assists with archiving and maintenance of the filing system ensuring
safekeeping of confidential materials.
⇗ Participates in relevant training for administrative staff.
⇗ Ensures effective administrative and logistical support by assisting
support services provided to all RSCE staff and staff of the Client Missions.
Support the Deputy Chief RSCE in drafting and maintaining SOPs and FAQs.
⇗ Enters, maintains and certifies administrative data and records for time
and attendance, performance appraisal, etc. in electronic information systems.
⇗ Reviews entitlements-related claims and reports.
⇗ Provides advice and guidance to staff with respect to administrative
procedures, processes and practices, liaising with central administrative
services as necessary.
⇗ Maintains and reviews organizational staffing tables; prints and reviews
reports.
⇗ Prepares processes and follows-up on administrative arrangements and forms
related to the official travel of staff within the Deputy Chief RSCE pillar.
⇗ Drafts routine correspondence.
⇗ Maintains online and physical files of rules, regulations, administrative
instructions and other documentation related to the work of the Deputy Chief.
⇗ Assists with recruitment related activities including the scheduling of
interviews, note taking and drafting of evaluations as well as other related
tasks.
⇗ Coordinates extensively with other stakeholders including RSCE Service
line, client mission and other senior leadership front office staff.
⇗ Performs other related administrative duties as required.
Qualifications, Skills and Experience ⇒
⇗ The ideal candidate for the United Nations Regional Service Centre Entebbe
RSCE Administrative Assistant job placement should hold a High school
diploma or equivalent. Required.
⇗ A minimum of five 5 years of progressively responsible experience in
administration, finance, budget, accounting, audit, human resources or related
area is required.
⇗ Experience in the use of Microsoft Word, Excel and Powerpoint are required.
⇗ Experience in utilizing the human resources and travel module of an ERP
system such as Peoplesoft or SAP is desirable.
⇗ Experience in working in a front office setting is desirable.
⇗ Experience in the United Nations Common system or similar international
organization is desirable.
⇗ Languages fluency in English is required. Knowledge of French is
desirable.
Competencies
⇗ Professionalism –Knowledge of United Nations administrative
policies, rules and regulations. Ability to function in a client oriented
manner in a front office setting. Ability to demonstrate effective time
management skills. Ability to communicate clearly and effectively in written
and spoken form. Ability to demonstrate excellent problem solving and critical
thinking skills. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious and
efficient in meeting commitments, observing deadlines and achieving results;
is motivated by professional rather than personal concerns; shows persistence
when faced with difficult problems or challenges; remains calm in stressful
situations. Takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work.
⇗ Client Orientation \- Considers all those to whom services are
provided to be “clients” and seeks to see things from clients’ point of view;
Establishes and maintains productive partnerships with clients by gaining
their trust and respect; Identifies clients’ needs and matches them to
appropriate solutions; Monitors ongoing developments inside and outside the
clients’ environment to keep informed and anticipate problems; Keeps clients
informed of progress or setbacks in projects; Meets timeline for delivery of
products or services to client.
⇗ Planning & Organizing \- Develops clear goals that are consistent
with agreed strategies; Identifies priority activities and assignments;
adjusts priorities as required; Allocates appropriate amount of time and
resources for completing work; Foresees risks and allows for contingencies
when planning; Monitors and adjusts plans and actions as necessary; -Uses time
efficiently.
No Fee The United Nations does not charge a fee at any stage of the
recruitment process application, interview meeting, processing, or training.
The United Nations does not concern itself with information on applicants’
bank accounts.
How to Apply ⇒
All suitably qualified and interested Ugandan candidates should send their
applications through the United Nations online portal at the link below.
Click Here ]https//careers.un.org/lbw/jobdetail.aspxid=146861
Deadline 23 rd January 2021
Send your Application Through
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Email⇒
URL⇒Link
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Jobs in Uganda Uganda United Nations Regional Service Centre Entebbe (RSCE) Jobs in Uganda Administrative Assistant Jobs in Uganda at United Nations Regional Service Centre Entebbe (RSCE) Administrative Assistant Employment opportunities United Nations Regional Service Centre Entebbe (RSCE)
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