Jobs in Kampala Uganda Private Sector Foundation Uganda (PSFU) Jobs in Kampala Procurement Specialist Cedp-Af Wo Jobs in Kampala at Private Sector Foundation Uganda (PSFU) Procurement Specialist Cedp-Af Wo Employment opportunities Private Sector Foundation Uganda (PSFU)
Job Title ⇒ Procurement Specialist CEDP-AF
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Organisation ⇒ Private Sector Foundation Uganda PSFU
Project Name ⇒ Competitiveness and Enterprise Development Project CEDP
Funding Source ⇒ World Bank
Duty Station ⇒ Kampala, Uganda
Reports to ⇒ Project Coordinator-CEDP
About US ⇒
The Government of Uganda received credit from the World Bank towards
implementation of the Competitiveness and Enterprise Development Project
CEDP. The Project Development Objective PDO is to improve the
competitiveness of enterprises in Uganda through supporting reforms in
priority productive and service sectors geared towards a better investment
climate with particular focus on MSMEs. Government is scaling up the existing
operations through provision of Additional Financing AF.
The AF is intended to complete the implementation of the Land and Tourism
components while consolidating and enhancing the achievements realized, as
well as scaling up activities under these components. CEDP-AF will be
implemented by eight MDAs. The overall coordination of the Project will lie
with the Private Sector Foundation Uganda PSFU through a Project
Coordination Unit PCU.
Job Summary ⇒ The Procurement Specialist CEDP-AF will ensure timely
implementation of the procurement process in accordance to the procurement
plan which will guarantee timely acquisition of goods, works and services. The
selected Consultant is expected to play a key coordination role between all
stakeholders in the procurement cycle.
Key Duties and Responsibilities ⇒
⇗ Coordinate Procurement Function between the component coordinators and the
Project Coordination unit PCU
⇗ In Consultations with the Component Coordinators, the Procurement
Specialist will prepare, review, adjust where applicable and monitor the
implementation of the Project procurement plan.
⇗ Ensure timely preparation/updating, and submissions of the project
Procurement plans for review and approval of the World Bank.
⇗ In consultation with User Departments, prepare bidding documents for
acquisition of goods, works and non-consulting services, and the REOI and RFP
for consulting services.
⇗ Ensure that procurement procedures as prescribed in the Project
Implementation Manual are followed.
⇗ Lead the bidding and selection processing, including organizing pre-bid or
pre¬proposal meetings, providing clarifications, coordinating the Receipt of
bids/proposals, leading and participating in the opening of
bids/proposals/expressions of interest
⇗ In close consultation with User Departments, participate in evaluation of
expression of Interest, Quotations, bids and Proposals.
⇗ In close consultation with the user departments, prepare and make
submissions to the Contracts Committee.
⇗ Coordinate/make arrangements and participate in Contract negotiations for
consultancy services and technical discussions for goods and Works where
applicable to provide technical guidance.
⇗ Prepare draft contract for Contracts Committee and IDA review, and
clearance of the Attorney General and ensuring timely signing of contracts
⇗ Verify that Procurement requests are in accordance to the approved
Procurement Plan.
⇗ Prepare and publish general and specific procurement notices/ invitation
for bids and
⇗ Work closely with User departments to ensure that Terms of Reference or
technical specifications are obtained timely from relevant Technical
Departments and Beneficiaries.
⇗ In consultation with the Technical Departments preparation of bidding
documents, request for proposals, consultant's shortlists and other documents
based on relevant procedures for the procurement of goods, Works and on
consultant services and for the selection of consulting services,
⇗ Prepare and circulate to all User agencies and contracts committee members
the schedule for pre-bid meetings, and expected deadline for submission
respectively,
⇗ Support capacity building in procurement management of staff that deals
with procurement issues with emphasis on World Bank and PPDA Guidelines.
⇗ Ensure that clearance/No-objections from World Bank are obtained if
required xviii. Preparation of Procurement progress reports at a minimum on
monthly basis, highlighting among others the progress on processing various
contracts, constraints met and any other issues that require Management
attention;
⇗ Ensure that the reports are delivered to PPDA, WB and MoFPED-PSC.
⇗ Participate in Contract monitoring and administration by ensuring that in
close liaison with the Technical Departments that all procurement contracts
are efficiently managed, monitored and timely completed in order to get the
value for money good quality at a lower cost. In collaboration with
technical departments
⇗ To enhance the efficiency and effectiveness of the Procurement Data
Management system and in particular set up a filing and record keeping system
that ensures that procurement records are easily retrievable and available for
procurement audits; Maintain complete procurement files and records including
all correspondence related to procurement activities; seek legal advice where
appropriate.
⇗ Prepare procurement inputs to quarterly FMR progress reports.
⇗ Secretariat to the CEDP contracts committee
⇗ Monitor and track contracts being processed, identify
constraints/challenges/issues especially deviations from agreed procurement
schedules and seek to resolve issues in a timely manner in appropriate
consultation with Management.
⇗ Facilitate the Post Procurement Reviews PPR exercise, and follow up
implementation of PPR recommendations
⇗ Prepare and update the Procurement/Contract Register List of all
procurement contracts awarded
⇗ Report immediately to the Project Manager and Executive Director PSFU any
noted fraud and corruption or governance issues with procurement staff,
bidders and consultants.
⇗ Any other duties that may be assigned by his/her superiors from time to
time in furtherance of the above responsibilities.
Key Result Areas
⇗ Annual Procurement Plans and monthly updates in place
⇗ Weekly and Monthly Procurement and Contract Management status
reports/updates
⇗ Monthly update of procurement monitoring form to be provided to all user
departments
⇗ Monthly Contracts Implementation Status reports for all contracts showing
the total amount of the contract, amount already paid and balance to be paid
on each contract
⇗ Contracts Register in place
⇗ Acceptable Record Keeping system in place
⇗ Schedule of pre-bid/pre-proposal meetings, Proposal opening, bid opening,
Financial opening, negotiations shared with relevant User Departments,
Contracts Committee and other stakeholders if any at least 2 weeks before
planned date
Qualifications, Skills and Experience ⇒
⇗ Applicants should possess a honors' degree in Procurement, Business
Administration, Economics, Engineering, Commerce, or other related courses
⇗ Master's degree in either Procurement, Economics, Business Administration,
Project Planning and Management or other related courses.
⇗ Post graduate qualifications in procurement and supply chain management
from a recognized university/ Institution or Certification from an
internationally recognized institute will be an added advantage.
⇗ A demonstrated experience of at least 6 six years' general experience in
procurement services with 3 years in public sector and at least 3 years
working under the World Bank or Multilateral Development Bank financed
projects with extensive and demonstrated experience in procurement in all
aspects of procurement of goods, non-consulting services, works and consulting
services
⇗ Previous experience in processing high value contracts subject to
international competition, and in working with multi-sectoral teams
⇗ Working knowledge of the PPDA procurement rules and procedures.
⇗ Demonstrate behavior of professional and personal ethics and integrity,
transparency in dealing with clients and service providers.
⇗ A high level of interpersonal and management skills and ability to work
with teams in the organization at all levels.
⇗ Excellent planning, organizational, interpersonal, communication skills
⇗ Strong leadership, coaching and mentoring skills
⇗ Ability to work under minimum supervision and deliver under pressure and
tight deadlines
How to Apply ⇒
Interested eligible applicants should submit applications including a cover
letter, current Curriculum Vitae and Academic Certificates and Transcripts to
demonstrate that they have the required qualifications and relevant experience
to perform the services; to be received not later than 1700 hrs on January 13,
2021. Applications addressed as below should be submitted as e-mail
attachments to recruitment@cedp.go.ug. The e-mail subject should indicate the
Reference Number and Position applied for. Only shortlisted applicants will be
contacted.
The address referred to above is
The Project Coordinator
Competitiveness and Enterprise Development Project CEDP
Private Sector Foundation Uganda – Lower Building
Plot 43 Nakasero Road
P.O. Box 7683, Kampala. Uganda
Tel +256 312 214600
Deadline 13 th January 2021 by 500pm
Apply Through
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data-ad-slot="2061445930"
Email⇒recruitment@cedp.go.ug
URL⇒Link
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