Jobs in Kampala Uganda Administrative Officer (FLEET)UNITED NATIONS WORLD FOOD PROGRAMME (WFP) Jobs in Kampala Un Jobs Jobs in Kampala at Administrative Officer (FLEET)UNITED NATIONS WORLD FOOD PROGRAMME (WFP) Un Jobs Employment opportunities Administrative Officer (FLEET)UNITED NATIONS WORLD FOOD PROGRAMME (WFP)
Job Title ⇒ Administrative Officer Fleet
]https//www.theugandanjobline.com/
Organization ⇒ United Nations World Food Programme WFP
Duty Station Kampala, Uganda
Reports to ⇒ Head of Administration
Grade ⇒ NOA
About WFP ⇒
United Nations World Food Programme WFP is the world’s largest humanitarian
agency, fighting hunger worldwide. The mission of WFP is to help the world
achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure
that no child goes to bed hungry and that the poorest and most vulnerable,
particularly women and children, can access the nutritious food they need. In
emergencies, WFP gets food to where it is needed, saving the lives of victims
of war, civil conflict and natural disasters. After an emergency, WFP uses
food to United help communities rebuild their lives. On average, WFP reaches
more than 80 million people with food assistance in 80 countries each year.
The organization has the global footprint, deep field presence and local
knowledge and relationships necessary to provide access to food and contribute
to lasting solutions, especially in many of the world’s most remote and
fragile areas.
Job Summary ⇒ The Administrative Officer Fleet will support the delivery
of quality, customer-focused, value for money transport services that enable
staff in the Country/Area/Field Offices to deliver food humanitarian and
developmental assistances to the people we serve in Uganda. The role reports
to Head of Administration, will liaise and co-operate with COs Administrative
unit team and other Functional Units/Area/Field Offices within the Uganda
Country Office with emphasis particularly on Fleet Management.
Key Duties and Responsibilities ⇒
⇗ Prepare annual plans and ensure availability of funds as well as timely
outsourcing of services.
⇗ Prepare/update Terms of Reference TORs for the tendering process and
update when required the Standard Operational Procedures SOPs.
⇗ Ensure consistent and persistent travel planning on monthly and quarterly
basis.
⇗ Analyzing the data summarized by fleet management software is a core part
of the role.
⇗ Conduct analysis of vehicle status and make recommendations for timely
replacement, including
⇗ determining the size and type of vehicles in order to improve cost-
efficiency.
⇗ Manage vehicle related costs on fuel, repairs and maintenance to ensure
timely payment, build and develop vendor relationships as well as implement
the International Public Sector Accounting Standards IPSAS through timely
recognition of goods and services, including Purchase Requisition/Purchase
Order creation and verify accuracy and completeness of all invoices and
satisfied for further processing and payment
⇗ Ensure vehicle repairs and maintenance are performed in accordance to the
standard established to achieve maximum reliability with minimum downtime.
⇗ Developing, implementing and enforcing corporate best practices, policies
and procedures of fleet management and corporate rules and regulations.
⇗ Supervise and Implement the CO/WFP corporate road safety policy and
procedure which includes, planning and supporting effective on the job
training
⇗ Prepare vehicle Fleet performance and operating cost and related periodic
reports; Ensure timely, accurate and complete fuel maintenance and other fleet
management transaction data are entered in the FMS Fleet Management System
by the responsible staff in all offices.
⇗ Produce reports and information as required by the Organization promptly
and on a timely basis via FMS and VTS Vehicle Tracking System Prepare
periodical report on Fleet management key performance indicators such as
operational cost performance, light vehicle utilization including rental
vehicles where applicable, safety performance etc.
⇗ Manage the private use of WFP vehicles & billing to finance; up-date
vehicle accident records and review/ analysis fuel consumption
⇗ Meeting compliance responsibilities improve driver safety by reducing the
risk of accidents. As well as lower costs associated with accidents and
potential fines.
⇗ Provide technical advice and assistance to transport supervisors, and other
fleet staff; conducts periodic performance reviews to ensure the
standardization approach is on target.
⇗ Ensure that all vehicles have the appropriate insurance coverage, initiate,
and follow up on all claims with the local company as well as GVLP insurance
policy.
⇗ Ensure timely accident reporting and accident follow up in accordance with
WFP guidelines.
⇗ Supervise and Monitor the performance of WFP Light Vehicles LVs in the
country to achieve optimum utilisation, guide CO, AOs and FOs on vehicle
routing & scheduling for effective, efficient and safe LV fleet management in
line with WFP corporate policy and CO strategy
Qualifications, Skills and Experience ⇒
⇗ The ideal candidate for the United Nations World Food Programme WFP
Administrative Officer Fleet job vacancy must hold a bachelor’s degree from
an accredited university or college in Mechanical Engineering, Logistics /
Supply chain, Business Administration or another related field.
⇗ A minimum of five years of professional experience in fleet/transport
management
⇗ Excellent Communication and interpersonal skills.
⇗ Computer and software skills familiar with fleet-specific programs like
route navigation software and logistics and supply chain software. Good
working knowledge with the complete Microsoft Office suite, proficient in MS
Excel. Ability to analyze, interpret and identify process improvements
⇗ Finance and accounting literacy Ability to review financial information
balance sheet and how to establish a departmental and fleet budget.
⇗ Ability to supervise staff Supervision, coaching and mentoring skills and
ability of building cohesive and high performing team.
⇗ Understanding of what's under the hood Ability to understand vehicle
systems, mechanics, and technology.
⇗ Knowledge of applicable laws and regulations well-versed in the
environmental and safety laws, regulations, and rules that are relevant to
fleet management.
⇗ Language Fluency in oral and written english
Competencies
⇗ Business Support Services & Reporting Applies strong ability to
identify country level requirements and develop customer focused solutions and
action plans. Communicates data-based findings in a highly impactful way that
is tailored to the audience.
⇗ Internal Controls & Risk Management for Administration and Engineering
Utilises understanding of risk management approaches and internal
controls to monitor projects and programmes to confirm regulatory compliance,
ensure data integrity and ensure client satisfaction.
⇗ Resource Management for Administration and Engineering Monitors
trends in staffing and resource usage to anticipate and escalate potential
issues to programme leaders and key clients.
⇗ Specialised Knowledge in Administrative Services Applies advanced
theoretical understanding of administration best practice, concepts and
principles and thorough knowledge of WFP standards, processes and
infrastructure to ensure continuous improvement in the provision of efficient
and effective administration services, resolving complex issues as they arise.
⇗ Customer Focus Proactively monitors performance and delivers high
quality service to meet the needs of customers, requesting customer feedback
and taking ownership of customer problems that arise. Pre-empts needs of
customers based on experience.
How to Apply
All suitably qualified candidates who wish to join the United Nations World
Food Programme WFP are encouraged to apply online at the link below
Click Here
]https//career5.successfactors.eu/careercareer%5fns=job%5flisting&company=C0000168410P&navBarLevel=JOB%5fSEARCH&rcm%5fsite%5flocale=en%5fGB&careerjobreqid=136404
Deadline 4th February 2021
Send your Application Through
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Jobs in Kampala Uganda Administrative Officer (FLEET)UNITED NATIONS WORLD FOOD PROGRAMME (WFP) Jobs in Kampala Un Jobs Jobs in Kampala at Administrative Officer (FLEET)UNITED NATIONS WORLD FOOD PROGRAMME (WFP) Un Jobs Employment opportunities Administrative Officer (FLEET)UNITED NATIONS WORLD FOOD PROGRAMME (WFP)
Thank you very much for Visiting ugandajobss.blogspot.com
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