Jobs in Kampala Uganda United Nations World Food Programme (WFP) Jobs in Kampala Un Administrative Officer Jobs in Kampala at United Nations World Food Programme (WFP) Un Administrative Officer Employment opportunities United Nations World Food Programme (WFP)
Job Title ⇒ Administrative Officer Travel and Protocol
]https//www.theugandanjobline.com/
Organization ⇒ United Nations World Food Programme WFP
Duty Station Kampala, Uganda
Reports to ⇒ Head of Administration
Grade ⇒ NOA
About WFP ⇒
United Nations World Food Programme WFP is the world’s largest humanitarian
agency, fighting hunger worldwide. The mission of WFP is to help the world
achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure
that no child goes to bed hungry and that the poorest and most vulnerable,
particularly women and children, can access the nutritious food they need. In
emergencies, WFP gets food to where it is needed, saving the lives of victims
of war, civil conflict and natural disasters. After an emergency, WFP uses
food to United help communities rebuild their lives. On average, WFP reaches
more than 80 million people with food assistance in 80 countries each year.
The organization has the global footprint, deep field presence and local
knowledge and relationships necessary to provide access to food and contribute
to lasting solutions, especially in many of the world’s most remote and
fragile areas.
Job Summary ⇒ The Administrative Officer Travel and Protocol is the
custodian of the grand vision of the scaling up of Cash-based transfer
programming. Responsible for maximizing the value brought by the IT digital
solution by understanding business and end-user requirements and prioritizing
the work to be done. The position aims for an IT digital solution which
achieves the highest quality in terms of technical usability, user
acceptability, and domain suitability.
Key Duties and Responsibilities ⇒
⇗ Contribute to a WFP country plan, including administrative processes,
aligned with country and wider WFP strategies and policies to facilitate
efficient and effective administration services.
⇗ Plan and coordinate the yearly physical inventory, oversight of the
physical count process and reconcile the data after the physical Count;
⇗ Plan and coordinate the disposal of the asset in junction with the GAS HQ
team and UNHCR
⇗ Responsible for facilitating short term visa needs for incoming staff,
interns, consultants, and other short-term visitors.
⇗ Collate data and prepare data analysis to provide management and clients
with the accurate information and reports for efficient planning and decision-
making.
⇗ Support management of existing resources in the area of responsibility
e.g. WFP managed facilities, assets and travel & Protocol management, etc.
and assist in identification of new requirements aiming at efficiency, cost-
effectiveness and timeliness of operations and services.
⇗ Responsible for negotiating and re-assessing UN privileges with Government
Ministries, local authorities for optimal terms.
⇗ Analyze asset data and make data-driven decisions throughout the different
phases of the asset lifecycle to improve the management of assets in all
offices
⇗ Oversee the Asset Management Processes making sure the utilization is
within corporate rules and regulations. Enhance the knowledge on our
corporate GEMS Global Equipment Management System by providing on the job
training to the CO and Field Staff;
⇗ Management of official travel – local and international – through
coordination and negotiations with travel agency and airlines, management of
Shipments, Travel Authorizations and other related documentation ensuring
conformance to staff entitlements.
⇗ Facilitate the compliance of the services provided e.g. WFP managed
facilities, assets and travel management, etc. with the corporate
Occupational Safety and Health Policy.
⇗ Review travel claims and supporting documentation for completeness,
accuracy, validity, and conformity with WFP rules prior to approval and
certification;
⇗ Support a culture of environmental sustainability throughout WFP by role
modelling actions that drive sustainability in all administrative activities.
⇗ Preparation of Duty Exemption Certificates for personal and household
effects of arriving and departing staff and arranging clearance through
Ministry of External Affairs, close co-ordination with the staff members and
the clearing agent ensuring handing over of respective completed documents for
timely clearance.
⇗ Guide and advice staff in both Country/Area/Field offices, and
coordinateall travel related matters within the Mission and lead de-
centralization of asset management
Qualifications, Skills and Experience ⇒
⇗ The ideal candidate for the United Nations World Food Programme WFP
Administrative Officer Travel and Protocol job vacancy must hold a
bachelor’s degree from an accredited university or college in Business
Administration/Public Administration, Logistics or other relevant field
relating to Administration.
⇗ At least five years of progressive experience in administration,
finance/accounting, travel and protocol or related field is required
⇗ Language Fluency in oral and written english
Competencies
⇗ Business Support Services & Reporting Applies strong ability to
identify country level requirements and develop customer focused solutions and
action plans. Communicates data-based findings in a highly impactful way that
is tailored to the audience.
⇗ Internal Controls & Risk Management for Administration and Engineering
Utilises understanding of risk management approaches and internal
controls to monitor projects and programmes to confirm regulatory compliance,
ensure data integrity and ensure client satisfaction.
⇗ Resource Management for Administration and Engineering Monitors
trends in staffing and resource usage to anticipate and escalate potential
issues to programme leaders and key clients.
⇗ Specialised Knowledge in Administrative Services Applies advanced
theoretical understanding of administration best practice, concepts and
principles and thorough knowledge of WFP standards, processes and
infrastructure to ensure continuous improvement in the provision of efficient
and effective administration services, resolving complex issues as they arise.
⇗ Customer Focus Proactively monitors performance and delivers high
quality service to meet the needs of customers, requesting customer feedback
and taking ownership of customer problems that arise. Pre-empts needs of
customers based on experience.
How to Apply
All suitably qualified candidates who wish to join the United Nations World
Food Programme WFP are encouraged to apply online at the link below
Click Here
]https//career5.successfactors.eu/careercareer%5fns=job%5flisting&company=C0000168410P&navBarLevel=JOB%5fSEARCH&rcm%5fsite%5flocale=en%5fGB&careerjobreqid=136362
Deadline 4th February 2021
Apply Today Through
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Jobs in Kampala Uganda United Nations World Food Programme (WFP) Jobs in Kampala Un Administrative Officer Jobs in Kampala at United Nations World Food Programme (WFP) Un Administrative Officer Employment opportunities United Nations World Food Programme (WFP)
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