Jobs in Moroto Uganda United Nations Development Programme (UNDP) Jobs in Moroto Un Office Assistant Job Vacancies Jobs in Moroto at United Nations Development Programme (UNDP) Un Office Assistant Job Vacancies Employment opportunities United Nations Development Programme (UNDP)
Job Title ⇒ Office Assistant UN Job Careers
]https//www.theugandanjobline.com/
Organization ⇒ United Nations Development Programme UNDP
Duty Station Uganda
About US ⇒
The United Nations Development Programme UNDP is the United Nation’s global
development network. UNDP advocates for change and connects countries to
knowledge, experience and resources to help people build a better life. The
UNDP provides expert advice, training, grant support to developing countries
including Uganda with increasing emphasis on assistance to the least developed
countries.
Key Duties and Responsibilities ⇒ Under the direct and the overall
supervision of the Team Leader, the Team Assistant will be responsible for the
following duties
Assist OHCHR Moroto field office in all administrative tasks and provide
support to other staff, including secretarial support, upon request.
⇗ Provides receptionist services, including welcoming visitors and channeling
them to the appropriate staff, as well as responding to the phone;
⇗ Manages appointments, drafting letters, and liaison with government
officials, UN Agencies, NGOs, donors and civil society organisations
⇗ Drafts staff meetings notes;
⇗ Manages administrative correspondence, including memos as requested by the
team leader;
⇗ Records, distributes and files a copy of all incoming and outgoing
correspondence;
⇗ Disseminates relevant administrative and substantive documents to all
staff, as requested by the team leader;
⇗ Assists Administrative Officer and Team Leader as required, including in
managing expenditure, reimbursements, etc;
⇗ Ensures proper filing of all documents, both of an administrative and
substantive nature;
⇗ Maintains office appointments and coordinate drivers’ weekly schedules and
vehicle maintenance.
⇗ Assists in the supervision of junior staff e.g. drivers, cleaners and
coordinate their daily tasks/schedules
⇗ Ensures the timely request, delivery and distribution of stationary, office
supplies for the Office in coordination with Administrative Officer;
⇗ Assists in the organization of workshops, conferences, retreats and other
public information and external relations events, in particular provide
logistical support by liaising with caterers, venue, hotels and other service
providers etc;
⇗ Gathers information from staff regarding travel plans. Creates travel
requests, send to HQ for approval and ensure staff members comply with travel
rules and regulations and advise staff members/travelers of any discrepancy if
change in travel route has occurred
⇗ Keeps an updated database of OHCHR contacts, including Government, UN,
civil society, diplomatic community and the media;
⇗ Ensures the timely request, delivery and distribution of stationary and
office supplies for the Office etc. in coordination with Administrative
Officer;
⇗ Ensures that all documents awaiting distribution to other offices
including those from the field office are dispatched in a timely manner; and
⇗ Completes all other tasks assigned by the Team Leader.
Key Results Expected
⇗ Effectively deliver a wide range of administrative and office support
functions under moderate supervision of the Team Leader.
⇗ Regularly assist in drafting routine correspondence and other
communications.
⇗ Accurately and in a timely manner, produce a range of documents, reports
and other outputs.
⇗ Appropriately apply relevant policies, guidelines, procedures and
processes.
⇗ Establish effective working relationships with internal and external
contacts at all levels.
Qualifications, Skills and Experience ⇒
⇗ The ideal candidate for the United Nations Development Programme UNDP
Office Assistant should hold a Bachelor’s degree in Business
Administration/Public Administration, Logistics or other relevant field
related to Administration, but it is not a requirement.
⇗ A minimum of five years of experience in administration, finance/accounting
or related field is required.
⇗ Knowledge of UN reporting standards, experience of office management
software like MS Office, MS Excel, MS Words and other related applications
⇗ Language English and French are the working languages of the United
Nations Secretariat. For the post advertised, fluency in oral and written
English is required. Knowledge of another official United Nations language is
an advantage.
Competencies
⇗ Professionalism – Knowledge of general office and administrative
support including administrative policies, processes and procedures. Shows
pride in work and in achievements; demonstrates professional competence and
mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations.
⇗ Communication Speaks and writes clearly and effectively; listens to
others, correctly interprets messages from others and responds appropriately;
asks questions to clarify, and exhibits interest in having two-way
communication; tailors language, tone, style and format to match audience;
demonstrates openness in sharing information and keeping people informed.
⇗ Teamwork Works collaboratively with colleagues to achieve
organizational goals; solicits input by genuinely valuing others’ ideas and
expertise; is willing to learn from others; places team agenda before personal
agenda; supports and acts in accordance with final group decision, even when
such decisions may not entirely reflect own position; shares credit for team
accomplishments and accepts joint responsibility for team shortcomings.
⇗ Planning & Organizing Develops clear goals that are consistent
with agreed strategies; identifies priority activities and assignments;
adjusts priorities as required; allocates appropriate amount of time and
resources for completing work; foresees risks and allows for contingencies
when planning; monitors and adjusts plans and actions as necessary; uses time
efficiently.
⇗ Accountability Takes ownership of all responsibilities and honours
commitments; delivers outputs for which one has responsibility within
prescribed time, cost and quality standards; operates in compliance with
organizational regulations and rules; supports subordinates, provides
oversight and takes responsibility for delegated assignments; takes personal
responsibility for his/her own shortcomings and those of the work unit, where
applicable.
⇗ Creativity Actively seeks to improve programmes or services; offers
new and different options to solve problems or meet client needs; promotes and
persuades others to consider new ideas; takes calculated risks on new and
unusual ideas; thinks “outside the box”; takes an interest in new ideas and
new ways of doing things; is not bound by current thinking or traditional
approaches.
⇗ Client Orientation Considers all those to whom services are
provided to be “clients” and seeks to see things from clients’ point of view;
establishes and maintains productive partnerships with clients by gaining
their trust and respect; identifies clients’ needs and matches them to
appropriate solutions; monitors ongoing developments inside and outside the
clients’ environment to keep informed and anticipate problems; keeps clients
informed of progress or setbacks in projects; meets timeline for delivery of
products or services to client.
⇗ Commitment to Continuous Learning Keeps abreast of new developments
in own occupation/profession; actively seeks to develop oneself professionally
and personally; contributes to the learning of colleagues and subordinates;
shows willingness to learn from others; seeks feedback to learn and improve.
⇗ Technological Awareness Keeps abreast of available technology;
understands applicability and limitation of technology to the work of the
office; actively seeks to apply technology to appropriate tasks;
How to Apply ⇒
All Interested candidates who wish to join the United Nations Development
Programme UNDP should apply online at the link below.
Click Here
]https//jobs.partneragencies.net/erecruitjobs.htmlJobOpeningId=35973&HRSJOPSTSEQ=1&hrssiteid=2
Deadline 25 th March 2021
Apply Today Through
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Email⇒
URL⇒Link
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Jobs in Moroto Uganda United Nations Development Programme (UNDP) Jobs in Moroto Un Office Assistant Job Vacancies Jobs in Moroto at United Nations Development Programme (UNDP) Un Office Assistant Job Vacancies Employment opportunities United Nations Development Programme (UNDP)
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