Team AssistantUnited Nations Development Programme (UNDP) Uganda Un Admin Jobs Jobs


Jobs in Moroto Uganda Team AssistantUnited Nations Development Programme (UNDP) Jobs in Moroto Un Admin Jobs Jobs in Moroto at Team AssistantUnited Nations Development Programme (UNDP) Un Admin Jobs Employment opportunities Team AssistantUnited Nations Development Programme (UNDP)


Job Title Team Assistant ]https//www.theugandanjobline.com/
Organization United Nations Development Programme UNDP
Duty Station Uganda
About US
The United Nations Development Programme UNDP is the United Nation’s global
development network. UNDP advocates for change and connects countries to
knowledge, experience and resources to help people build a better life. The
UNDP provides expert advice, training, grant support to developing countries
including Uganda with increasing emphasis on assistance to the least developed
countries.
Job Summary The Team Assistant will support the OHCHR Moroto field office
in all administrative tasks and provide support to other staff, including
secretarial support, upon request.
Key Duties and Responsibilities
Provides receptionist services, including welcoming visitors and channeling
them to the appropriate staff, as well as responding to the phone;
Manages appointments, drafting letters, and liaison with government
officials, UN Agencies, NGOs, donors and civil society organisations
Drafts staff meetings notes;
Manages administrative correspondence, including memos as requested by the
team leader;
Records, distributes and files a copy of all incoming and outgoing
correspondence;
Disseminates relevant administrative and substantive documents to all
staff, as requested by the team leader;
Assists Administrative Officer and Team Leader as required, including in
managing expenditure, reimbursements, etc;
Ensures proper filing of all documents, both of an administrative and
substantive nature;
Maintains office appointments and coordinate drivers’ weekly schedules and
vehicle maintenance.
Assists in the supervision of junior staff e.g. drivers, cleaners and
coordinate their daily tasks/schedules
Ensures the timely request, delivery and distribution of stationary, office
supplies for the Office in coordination with Administrative Officer;
Assists in the organization of workshops, conferences, retreats and other
public information and external relations events, in particular provide
logistical support by liaising with caterers, venue, hotels and other service
providers etc;
Gathers information from staff regarding travel plans. Creates travel
requests, send to HQ for approval and ensure staff members comply with travel
rules and regulations and advise staff members/travelers of any discrepancy if
change in travel route has occurred
Keeps an updated database of OHCHR contacts, including Government, UN,
civil society, diplomatic community and the media;
Ensures the timely request, delivery and distribution of stationary and
office supplies for the Office etc. in coordination with Administrative
Officer;
Ensures that all documents awaiting distribution to other offices
including those from the field office are dispatched in a timely manner; and
Completes all other tasks assigned by the Team Leader.

Key Results
Effectively deliver a wide range of administrative and office support
functions under moderate supervision of the Team Leader.
Regularly assist in drafting routine correspondence and other
communications.
Accurately and in a timely manner, produce a range of documents, reports
and other outputs.
Appropriately apply relevant policies, guidelines, procedures and
processes.
Establish effective working relationships with internal and external
contacts at all levels.

Qualifications, Skills and Experience
The ideal candidate for the United Nations Development Programme UNDP
Team Assistant job should hold a Bachelor’s degree in Business
Administration/Public Administration, Logistics or other relevant field
related to Administration.
A minimum of five years of experience in administration, finance/accounting
or related field is required. Knowledge of UN reporting standards, experience
of office management software like MS Office, MS Excel, MS Words and other
related applications
Ability to relate to the public and communicate effectively.
Willingness and ability to work as a team member.
Ability to read, understand, follow and enforce safety procedures.
Language English and French are the working languages of the United
Nations Secretariat. For the post advertised, fluency in oral and written
English is required. Knowledge of another official United Nations language is
an advantage.
Competencies
Professionalism – Knowledge of general office and administrative support
including administrative policies, processes and procedures. Shows pride in
work and in achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems
or challenges; remains calm in stressful situations.
Communication Speaks and writes clearly and effectively; listens to
others, correctly interprets messages from others and responds appropriately;
asks questions to clarify, and exhibits interest in having two-way
communication; tailors language, tone, style and format to match audience;
demonstrates openness in sharing information and keeping people informed.
Teamwork Works collaboratively with colleagues to achieve organizational
goals; solicits input by genuinely valuing others’ ideas and expertise; is
willing to learn from others; places team agenda before personal agenda;
supports and acts in accordance with final group decision, even when such
decisions may not entirely reflect own position; shares credit for team
accomplishments and accepts joint responsibility for team shortcomings.
Planning& Organizing Develops clear goals that are consistent with agreed
strategies; identifies priority activities and assignments; adjusts priorities
as required; allocates appropriate amount of time and resources for completing
work; foresees risks and allows for contingencies when planning; monitors and
adjusts plans and actions as necessary; uses time efficiently.
Accountability Takes ownership of all responsibilities and honours
commitments; delivers outputs for which one has responsibility within
prescribed time, cost and quality standards; operates in compliance with
organizational regulations and rules; supports subordinates, provides
oversight and takes responsibility for delegated assignments; takes personal
responsibility for his/her own shortcomings and those of the work unit, where
applicable.
Creativity Actively seeks to improve programmes or services; offers new
and different options to solve problems or meet client needs; promotes and
persuades others to consider new ideas; takes calculated risks on new and
unusual ideas; thinks “outside the box”; takes an interest in new ideas and
new ways of doing things; is not bound by current thinking or traditional
approaches.
Client Orientation Considers all those to whom services are provided to be
“clients” and seeks to see things from clients’ point of view; establishes and
maintains productive partnerships with clients by gaining their trust and
respect; identifies clients’ needs and matches them to appropriate solutions;
monitors ongoing developments inside and outside the clients’ environment to
keep informed and anticipate problems; keeps clients informed of progress or
setbacks in projects; meets timeline for delivery of products or services to
client.
Commitment to Continuous Learning Keeps abreast of new developments in own
occupation/profession; actively seeks to develop oneself professionally and
personally; contributes to the learning of colleagues and subordinates; shows
willingness to learn from others; seeks feedback to learn and improve.
Technological Awareness Keeps abreast of available technology; understands
applicability and limitation of technology to the work of the office; actively
seeks to apply technology to appropriate tasks;
How to Apply
All Interested candidates who wish to join the United Nations Development
Programme UNDP should apply online at the link below.
Click Here
]https//jobs.partneragencies.net/erecruitjobs.htmlJobOpeningId=36233&HRSJOPSTSEQ=1&hrssiteid=2

Deadline 2 nd April 2021

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