Jobs in Uganda Uganda Programme Management AssistantUnited Nations Office Of Internal Oversight Services (OIOS) Jobs in Uganda Un Careers Jobs in Uganda at Programme Management AssistantUnited Nations Office Of Internal Oversight Services (OIOS) Un Careers Employment opportunities Programme Management AssistantUnited Nations Office Of Internal Oversight Services (OIOS)
Job Title ⇒ Programme Management Assistant
]https//www.theugandanjobline.com/
Organization ⇒ United Nations Office of Internal Oversight Services OIOS
Duty Station ⇒ Entebbe, Uganda
Job Opening Number 21-Programme Management-OIOS-152072-R-Entebbe X
Grade ⇒ G6
About US ⇒
The Office of Internal Oversight Services OIOS was established in July 1994
as an operationally independent office that assists the Secretary-General in
fulfilling his internal oversight responsibilities in respect of the resources
and staff of the Organization through monitoring, internal audit, inspection,
evaluation and investigation. The Office has the authority to initiate, carry
out and report on any action it considers necessary to fulfill its
responsibilities with regard to its oversight functions.
Key Duties and Responsibilities ⇒ The Programme Management Assistant will
be responsible for the following duties
⇗ Provide assistance in support of planning and implementation processes for
the inspections and programme/project initiatives
⇗ Research, compile, analyse, summarize, and present basic information/data
on specific programmes/project in order to facilitate an in-depth analysis of
data by evaluation officers. Assemble and examine statistics and other data
relevant to evaluation topics by identifying the subject areas, sources of
data, their reliability and compatibility, and means for their aggregation and
further analysis. As directed by supervisors, prepare succinct summaries and
extracts of information related to a specific aspect or area of evaluation
⇗ Assist in the coordination of project planning and preparation in the
conduct of inspections, in-depth and thematic evaluations; monitor their
status of proposals; take necessary action to ensure project documents are
completed and submitted to relevant parties for approval
⇗ Assist in the preparation and analysis of programme/project budget
proposals; provide assistance in the interpretation of budget guidelines;
review and coordinate submissions of programme proposals and budget estimates,
ensuring that requisite information is included and justified in terms of
proposed activities; propose adjustments as necessary; prepare reports and
ensure that outputs/services are properly categorized. Prepare inspections,
in-depth and thematic evaluation reports for final processing as General
Assembly documents, as required by the Department for General Assembly and
Conference Management. Oversee the finalization of the outgoing reports
⇗ Assist in the monitoring and follow up on recommendations from the
inspections, in-depth and thematic evaluations; update the internal database,
carry out periodic status reviews, identify issues and initiate requisite
follow-up actions; prepare revised budget estimates; report on budget
revisions, expenditures and obligations; verify availability of funds; ensure
necessary approval and entry in computerized budget system; initiate financial
authorizations for expenditures
⇗ Collaborate with programme/project managers on performance reporting;
liaise with relevant parties on the interpretation of the activities; provide
assistance on reporting requirements, guidelines, rules and procedures, and
ensure completeness and accuracy of data submitted
⇗ Draft programme/project summaries, coordinate review and clearance process,
and coordinate with editor, translation services, etc. on finalization and
publication of report in multiple languages
⇗ Draft correspondence and communications related to inspections and
evaluations of programme/project administration, including workplan and
budgets, revisions and other related issues, as well as prepare unit
contributions for a variety of periodic reports
⇗ Serve as focal point for coordination, monitoring and expedition of
programme/project implementation activities, involving extensive liaison with
diverse organizational units to initiate requests, maintain and expand
contacts with Secretariat departments, offices, funds and programmes, as well
as other UN agencies, relevant non-UN entities; obtain necessary clearances;
process and follow up on administrative actions, and resolve issues related to
project implementation, e.g. recruitment and appointment of
personnel/consultants, travel arrangements, organization of and participation
in training/workshops, processing of payments, procurement of equipment and
services, etc.; assist with identifying, contacting and arranging meetings
with evaluation focal points during the conduct of inspections and
evaluations; prepare summary reports and notes to file in such a manner that
they reflect the most important points discussed and attribute them to
participants; take notes for the entry and exit conferences during the conduct
of an inspection and evaluation
⇗ Prepare, maintain and update files electronic and paper and internal
databases; generate a variety of periodic and ad hoc reports, statistical
tables, graphic content, and other background materials/notes to facilitate
inspections, evaluations and other reviews
⇗ Perform other duties as assigned
Qualifications, Skills and Experience ⇒
⇗ The ideal candidate for the United Nations Office of Internal Oversight
Services OIOS Programme Management Assistant job placement should hold a
High school diploma or equivalent is required. Must have passed the United
Nations Administrative Support Assessment Test ASAT or the Global General
Service Test GGST at Headquarters or an equivalent locally-administered
test at Offices away from Headquarters.
⇗ A minimum of seven years of experience in programme management or related
area is required.
⇗ Experience working with Enterprise Resource Planning ERP application,
such as SAP or a similar software, is desirable.
⇗ Experience working with Human Resource Management Systems HRSM, such as
Oracle PeopleSoft or a similar software, is desirable.
⇗ Experience working with Excel or a similar spreadsheet application is
desirable.
⇗ Languages fluency in English is required. Knowledge of another
official language of the United Nations is desirable.
Competencies
⇗ Professionalism Ability to conduct research and retrieve materials
from various sources, and maintain accurate records and process a wide variety
of data. Ability to identify and resolve data discrepancies; possession of
good analytical and problem-solving skills. Knowledge of the Financial
Regulations and Rules of the United Nations. Shows pride in work and in
achievements; demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Commitment to implementing
the goal of gender equality by ensuring the equal participation and full
involvement of women and men in all aspects of work.
⇗ Teamwork Works collaboratively with colleagues to achieve
Organizational goals; solicits input by genuinely valuing others’ ideas and
expertise; is willing to learn from others; places team agenda before personal
agenda; supports and acts in accordance with final group decision, even when
such decisions may not entirely reflect own position; shares credit for team
accomplishments and accepts joint responsibility for team shortcomings.
⇗ Client Orientation Considers all those to whom services are
provided to be “clients” and seeks to see things from clients’ point of view;
establishes and maintains productive partnerships with clients by gaining
their trust and respect; identifies clients’ needs and matches them to
appropriate solutions; monitors ongoing developments inside and outside the
clients’ environment to keep informed and anticipate problems; keeps clients
informed of progress or setbacks in projects; meets timeline for delivery of
products or services to client.
NB The United Nations does not charge a fee at any stage of the
recruitment process application, interview meeting, processing, or training.
The United Nations does not concern itself with information on applicants’
bank accounts.
How to Apply ⇒
All suitably qualified and interested candidates desiring to serve the United
Nations Office of Internal Oversight Services OIOS in the aforementioned
capacity should express their interest by visiting the UN recruitment website
and clicking Apply Now.
Click Here
]https//careers.un.org/lbw/jobdetail.aspxid=152072&Lang=en-US
Deadline 22 nd April 2021
Apply Today Through
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Jobs in Uganda Uganda Programme Management AssistantUnited Nations Office Of Internal Oversight Services (OIOS) Jobs in Uganda Un Careers Jobs in Uganda at Programme Management AssistantUnited Nations Office Of Internal Oversight Services (OIOS) Un Careers Employment opportunities Programme Management AssistantUnited Nations Office Of Internal Oversight Services (OIOS)
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