Jobs in Kampala Uganda Tor For Consultancy Services To Develop A Management Information System (MIS)CHILDREN’S RIGHTS AND VIOLENCE PREVENTION FUND (CRVPF) Jobs in Kampala Consultancy Jobs Jobs in Kampala at Tor For Consultancy Services To Develop A Management Information System (MIS)CHILDREN’S RIGHTS AND VIOLENCE PREVENTION FUND (CRVPF) Consultancy Jobs Employment opportunities Tor For Consultancy Services To Develop A Management Information System (MIS)CHILDREN’S RIGHTS AND VIOLENCE PREVENTION FUND (CRVPF)
Consultancy Title ⇒ Terms of Reference for Consultancy Services to
Develop a Management Information System MIS
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Organisation ⇒ Children’s Rights and Violence Prevention Fund CRVPF
Duty Station ⇒ Kampala, Uganda
Request for Proposals
Background
Children’s Rights and Violence Prevention Fund CRVPF was established in 2015
as a regional grant-making child rights and social justice organization.
CRVPF’s goal is to provide grants and capacity development support to
community organizations and local NGOs working at community levels to prevent
violence against children VAC and empower adolescent girls. We believe
community organizations and local NGOs are closer to the community and better
understand their needs than other development actors. CRVPF is mainly working
in Uganda, Tanzania, Kenya, and Ethiopia, with about 85 partners organized in
27 clusters across the countries, reaching over 200,000 children, parents &
teachers.
CRVPF has been undergoing a process of defining its monitoring, evaluation &
learning frameworks, and the specific indicators that need to be collected by
the organization and its partners. Data within and from its partners has been
reported using various formats, majorly in M.S. word that is not analysable
with statistical software. This has made it difficult to compare findings and
progress across programs, clusters, and countries, share lessons learned,
document scientific evidence, and report to various stakeholders.
We require a Data Management Services Consultant to set up and maintain a
standardized electronic database and archiving system for storage,
preservation, analysis, visualization, and reporting/sharing/publishing. The
consultant will also be required to build the capacity of CRVPF staff to use
and maintain the database.
Objectives Of The Consultancy
This consultancy’s main objective is to develop a database for CRVPF that will
enable better management of grants, monitoring, and reporting on both the
organization and partners’ achievements. The consultant will work closely with
the Monitoring, Evaluation, and Learning Coordinator and Grant’s and Finance
Coordinator
⇗ Determine the best kind of database that fits the organization’s needs,
⇗ Train CRVPF staff on operating and maintaining the management information system, team members for data entry, extraction, and maintenance of the system.
SCOPE OF WORK
It is expected that the consultant will
• Meet with CRVPF staff to determine/confirm requirements Needs Assessment
• Identify the best Management Information System design that will meet the
following criteria
⇗ User friendly by the partners and organizations that have a low computing
capability
⇗ Possibility of using software/database application over the entire
Grant/project lifecycle planning, approval, implementation, evaluation, and
completion
⇗ Centralized storage of organization’s documents proposals, reports,
photos, videos, etc.
⇗ archive functions
⇗ Real-time record of tasks
⇗ Automated register for applications, reports, and other templates
⇗ Ability to aggregate and disaggregate data to generate reports based on
specific fields
⇗ Tracking work plans, milestones, and reporting deadlines
⇗ Tracking up-to-date financial details amounts disbursed and transfers,
funding streams, total project budget, approved budget, etc.
⇗ Notes function regarding adjustments, changes, and lessons learned
⇗ Standardized fillable fields to input various organisation’s data.
The system should also
1. Have web-based front end data entry tools using appropriate and efficient web technologies as well as web-based querying tools for data retrieval;
2. Ensure data retrieval/exchange capability with other national and regional structures systems and databases as agreed in the first part of the assignment;
3. Have relevant import/export capabilities to pre-designed templates or databases;
4. Display summary pages showing data from all available sources, aggregate statistics, and summary visuals which illuminate what is and is not working;
5. Present summary dashboards showing progress towards CRVPF’s strategic objectives, Programs, clusters, countries as well as regional progress;
6. Allow users to overlay and compare data on activities, outputs, and outcomes with data on program spending and aggregated results against program indicators data;
7. Provide administrators with intuitive tools for reconciling discrepancies between various data sources and a clear indication if any link between systems becomes inoperable or offline;
8. Provide administrators with tools for defining core headline indicators and defining the relationship between those indicators and higher-level program objectives;
9. Provide a database administration module, allowing for advanced user management, with a staggered set of privileges for different users as well as user authorization, tracking/authorizing changes to results hierarchy, database download, online backup, and other necessary features; and
10. Integration with a learning and Knowledge Management platform in place.
Qualification & Experience
Educational Qualifications Interested individual consultants or lead
developer for consulting firms should hold
⇗ At least five years’ experience in developing Management Information Systems solutions and providing I.T. support and maintenance services;
⇗ Proven professional experience in web technologies, including their development and deployment, and development of web-based information systems; and
⇗ At least two references of previously developed management and reporting system for a Not for Profit organization.
Deliverable and Schedule
The consultant will deliver the following
1. Inception report Detailing in-depth understanding of the tasks involved.
2. User and systems requirements analysis report.
3. The Systems design report detaining the Prototype designs and schema.
4. Management Information Systems User /training manuals.
5. The training and piloting activity. The consultant shall support the piloting process with one of the CRVPF partners to capture all the grant processes into the information System.
6. The closeout report detailing recommendations for future program improvements.
The management information system’s final approval MIS will be the Executive
Director’s prerogative to kick-start the MIS rollout among other clusters
being supported. During the proposal writing, the consultant is free to
suggest different timelines with justifiable reasons, which will be considered
during the proposal evaluation process.
Assignments
I. The consultant shall sign a non-disclosure agreement and maintain strict
confidentiality on any information accessed from CRVPF. This condition shall
apply even after the end of the contract.
II. The consultant shall install the database and demonstrate the
functionality of the database to CRVPF for final approval.
III. The consultant shall provide on-call technical assistance for about
three months from the close of the contract.
Budget and Payment
The interested consultant should submit a budget and a work plan detailing how
the MIS development activity shall be implemented. All payment is subject to
verification of works at every agreed phase. The consultant proposes the
payment plan to be decided on during the negotiation with the selected bidder.
Selection Criteria
Consultants are invited to submit technical and financial proposals based on
the Terms of Reference. The selection process will focus on
⇗ Methodology suggested;
⇗ Budget;
⇗ Detailed Technical proposal in response to the Terms of Reference.
⇗ Financial proposal and Work plan indicating respective cost centers.
Apply Through
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Email⇒info@crvpf.orginfo@crvpf.org
URL⇒Link
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